Nuts & bolts & next steps

1. Nuts & bolts & next steps Cohort 6 SW-PBIS 2010-2011 Char Ryan M-RIP Metro Regional Implementation Project MACMH & Metro ECSU

2. Cohort Participation Costs and Benefits

3. Costs for you • Sub fees • Mileage • Start-up costs in school • Time commitment (training/team meetings/coach) • Enthusiasm

4. Benefits (paid by us) • Organized & sequenced team training 2+ yrs • Experienced SW-PBIS trainers $9000 • SWIS (2 year paid subscription) $700 • Coaching support $2000 • Networking • Progress monitoring, evaluation $2000 and fidelity measures • On-going technical assistance $2000 • Total estimate* $15,700 * Does not include the costs associated with planning, coordinating, developing materials, locations costs for training.

5. Outcomes Priceless

7. Action Steps Provide information about next steps about: • Organizing your team, • Identifying team member roles and functions • Establishing data systems • Completing readiness for SWIS

8. TeamFormation

10. Team-led Process Non-Teaching Family Behavioral Capacity Priority & Status Representation Specialized Support Administrator Team Community Data-based Decision Making Administrator Student Teaching Communications Start with Team that “Works.”

11. Important Team Components • Regular meetings & regular attendance • The “right” people • The right roles • Facilitator • Minute Taker • Data Analyst • PBIS Coach • Active Team Members • Accomplishments – • Meeting Minutes (record of decisions & tasks concerning administrative/general issues) • Action Plan (record of decisions & tasks concerning problems identified by team)

12. Team Member Roles & Functions

13. Facilitator • Asks team members for agenda items • Disseminates agenda • Reserves room for meeting • Sets up laptop for data (SWIS/other) • Ensures roles for next meeting • Active participant at all meetings

14. Minute Taker • Advises backup team member if unable to attend meeting • Prepares meeting minutes/summaries • Disseminates meeting summaries • Active participant in all meetings

15. Data Analyst • Advises backup team member if unable to attend • Prints and reviews data • SWIS/other Big 5 • Custom reports • PBS surveys before and after

16. PBIS Coach • Fluent with features of SW-PBIS • Promote a continuum of behavior support across tiers • Support implementation of team-led process • Be the “positive prompter” to teams for implementation, fidelity and sustainability • Able to use & support data-based decision making • (collect, analyze and effective use of data) • Provide direction in assessing progress and fidelity, accountability • Coordinate within district and region and state entities (four coaches meetings are scheduled for Cohort 6)

17. Prerequisites for SW-PBIS coaching • Functions integrated into existing personnel • Adequate FTE • Administrator approval and support • District support given • Linked with or part of the PBIS team • Attend team training • Regular coaches meetings (4 in 2010-11)

18. Data systemsData-basedDecision-making

19. Integrated Elements Supporting Social Competence & Academic Achievement OUTCOMES 15 Supporting Decision Making Supporting Staff Behavior DATA SYSTEMS PRACTICES Supporting Student Behavior

20. Improving Decision-Making Solution From Problem Action Planning & Evaluation Problem Solving To Problem Solution Information

21. Two sources of datato measureprocess and outcomes

22. PBS Surveys Online surveys that monitor implementation progress, fidelity and sustainability. Three instruments are used: Team Checklist (TIC) Self-Assessment Survey (SAS) School-wide Evaluation Tool (SET)

23. PBS Surveys Action step: Have staff member (PBIS Coach) complete PBS Survey Coordinator application NOW!

24. Office Discipline Referral Data(ODRs) 1) SWIS Or 2) Local district/school student information system

25. SWIS Readiness

26. SWIS TheSchool-Wide Information System (SWIS) is a web-based progress monitoring software system for collecting and summarizing office discipline referrals in schools.

27. 5 steps to get SWIS • Read SWIS overview • Contact Metro RIP • Complete SWIS Readiness • Complete Discipline Referral Self-Assessment • Complete ODR compatibility checklist • Develop License agreement & school information • Complete SWIS license agreement • Onsite training • On-going technical assistance

29. SWIS ReadinessItem 4

31. SWIS ReadinessItem 5

33. Non SWIS Users Schools using their own student information systems are expected to prepare, use and submit the same data reports as those schools using SWIS. Discipline systems and procedures will be reviewed and revised during the first team training sessions.

34. Next steps • Identify your PBIS team Assign roles • Identify your PBIS coach Coach completes PBS survey coordinator application before end of school year • Decide if you can take action on SWIS this spring or summer- Contact Char Ryan SWIS readiness steps SWIS license & account

35. M-RIP • RIPs • SWIS • PBS Surveys • BIG 5 • SAS • TIC • SET • Action plan

36. Contact Ingrid Aasan PBIS Coordinator ingrid.aasan-reed@metroecsu.org 612-638-1517 Char Ryan PBIS Coach pbis.char@gmail.com 612-801-3571