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Portfolio Scanning and Uploading Demo

Portfolio Scanning and Uploading Demo. This PowerPoint will provide detailed instructions on the following topics: The RHS Career & Academic Planning Webpage Portfolio Artifact Description Portfolio Due Dates Scanning Artifacts Student Email Account Maintenance Uploading Artifacts

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Portfolio Scanning and Uploading Demo

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  1. Portfolio Scanning and Uploading Demo • This PowerPoint will provide detailed instructions on the following • topics: • The RHS Career & Academic Planning Webpage • Portfolio Artifact Description • Portfolio Due Dates • Scanning Artifacts • Student Email Account Maintenance • Uploading Artifacts • Printing Artifact Upload Verification • Consequences for not Meeting Portfolio Deadlines

  2. Portfolio Scanning and Uploading Demo • Detailed information on the portfolio can be found at the RHS webpage in the “Academic & Career Planning” section.

  3. Portfolio Scanning and Uploading Demo • Where Can I Find Portfolio Information? All of the documents you need in order to complete the portfolio are located in this section of the RHS Website.

  4. Portfolio Scanning and Uploading Demo Where Can I Find Portfolio Information? The Academic and Career Planning page also has many valuable post secondary planning tools and tips.

  5. Due Dates Portfolio Scanning and Uploading Demo Be aware of the important due dates listed in your handbook. By the end of first semester you should have the following things done: • 1. Open Career Cruising account and invite a parent • 2. Complete Career Assessment and Skills Inventory Questions • 3. Complete Career Comparison and save 3-5 careers to the portfolio • 4. 6 teacher required artifacts uploaded • 5. You are also encouraged to upload 1 or 2 personal choice artifacts but those are not required until 2nd semester. • 6. For Juniors and Seniors, complete College Comparison and save 3-5 colleges to the portfolio • 7. For Seniors, you also need to upload your college applications or complete the Post-Secondary Plan in Career Cruising.

  6. What is the Difference Between the 2 Types of Artifacts? Portfolio Scanning and Uploading Demo • Required Artifacts are designated by teachers . You will have one in each class each semester. • Student Choice Artifacts are artifacts you choose to include which can be academic, extra-curricular, or from outside of school. You are required to upload two per year.

  7. Portfolio Scanning and Uploading Demo Where can I scan my Artifacts? • The RHS Library (14 high speed scanners and 4 standard scanners coming soon) • The Career Center (8 standard scanners coming soon) • In some RHS classrooms that have scanners • The Redmond Public Library • At home if you have a scanner • Teachers can access another scanning option on your behalf by submitting class sets of documents to the RHS copy room. Your artifact will be scanned and emailed to you directly in PDF form. All you have to do is upload it! If your teacher accesses this option, please be sure to prepare your artifact for scanning by doing the following things:

  8. Portfolio Scanning and Uploading Demo Staff Scanner Instructions 1. Remove all staples from your work and paper clip it together. 2. Make sure your documents are one-sided. 3. When filling out the “Scanning Order Form”, use your school e-mail address and print clearly. Illegible forms will be returned to the teacher unscanned. • Be sure to let your teacher know if you do not receive the artifact via email. • It will be critical that you keep your school email account from getting full. Personal email accounts do not always work with this option so we will use your student email account.

  9. Portfolio Scanning and Uploading Demo How Do I Empty My School Email Account? • So much of your portfolio work will require you to access you LWSD • student email account. Be sure to empty your mailbox on a regular • Basis. • 1. Be sure you delete your inbox items, your sent items, and your • deleted items. • **To empty your deleted items click on the folder icon displayed • below

  10. Portfolio Scanning and Uploading Demo How Do I Empty My School Email Account? • ** If you think you have deleted “EVERYTHING” and still have an • oversized email account, it may be the way you have your inbox • view set up. • ** Make sure you have your inbox set up to display “Messages” not • just “Unread Messages”

  11. Steps for Scanning a Document in the RHS Library Portfolio Scanning and Uploading Demo A) Gather all of the necessary pieces of your artifact. For Teacher Required Artifacts You Need: • The Artifact Cover Sheet (available on the website) • The graded rubric • Your work For Student Choice Artifacts You Need: • The Artifact Cover Sheet • The Artifact Reflection (available on the website) • Your work

  12. Portfolio Scanning and Uploading Demo Steps for Scanning a Document in the RHS Library B) Log-on to the computer C) Follow instructions posted on the scanner : 1. Place document or picture face down on top right corner of scanner 2. Double click “HP Solution Center” shortcut on your desktop

  13. Portfolio Scanning and Uploading Demo Steps for Scanning a Document in the RHS Library 3. Click “Scan Document”

  14. Portfolio Scanning and Uploading Demo Steps for Scanning a Document in the RHS Library 4. Click “File Type” and select “.pdf”

  15. Portfolio Scanning and Uploading Demo Steps for Scanning a Document in the RHS Library 5. Click “Save to File Options”. In the “Base File Name” section name your document and click “Browse”

  16. Portfolio Scanning and Uploading Demo Steps for Scanning a Document in the RHS Library 6. Select the location you would like to save your document (your LWSD student folder or a USB drive) and click “Ok”

  17. Steps for Scanning a Document in the RHS Library 7. Click “Scan Document Settings”

  18. Steps for Scanning a Document in the RHS Library 8. Select a resolution between 150-300 from the drop down menu 9. Click “Ok”

  19. Steps for Scanning a Document in the RHS Library 10. Click “Scan” (a preview of your scan will appear)

  20. Steps for Scanning a Document in the RHS Library 11. An outline of the area scanned will appear. Adjust it so it is just surrounding the area you want to keep in the scan and click “Accept”.

  21. Steps for Scanning a Document in the RHS Library 12. For multiple page scans, click “Yes” when asked if you want to scan another image. Then place your next document on the scanner and click “New Scan”

  22. Steps for Scanning a Document in the RHS Library 13. Repeat steps 11 & 12 until you have scanned all of your documents. 14. When you are finished scanning your last page, a dialog box will pop up indicating your document is “Processing”. When your document is saved, you will be taken back to the main HP Solution Center screen. 15. Close the scanning program.

  23. Important Scanning Notes Portfolio Scanning and Uploading Demo While we would like you to upload your artifacts in a bundle as Ms. Gildayjust demonstrated, (meaning all of the pieces together in one document) we realize that won’t always be possible. If you are including an audio or video artifact you will upload two separate pieces. First you will upload the artifact cover sheet followed by the graded rubric or artifact reflection, depending on whether or not it is a teacher required artifact or a personal choice artifact. After you upload those that, you will need to upload the mp3 or video file. It is recommended that you name the mp3 or video file with the same name as the first part of the artifact you’ve already uploaded adding the text “part 2” to the title so it is clear what that file is associated with. For example, if you titled your Cover Sheet and Rubric/Artifact Reflection “Jazz Band Solo” you would title the mp3 file “Jazz Band Solo Part 2” indicating those two uploaded items are connected.

  24. Steps to Upload the Artifact to Career Cruising Portfolio Scanning and Uploading Demo • Note: Instructions on how to upload can also be found in your Portfolio • Handbook on pages 12-13 • 1. Log-on to Career Cruising • 2. Click on “My Files” • 3. Select “Add Document.”

  25. Steps to Upload the Artifact to Career Cruising Portfolio Scanning and Uploading Demo 4. Browse for your file 5. Highlight it 6. Click “Upload”

  26. Steps to Upload the Artifact to Career Cruising Portfolio Scanning and Uploading Demo When the file has finished uploading, your screen should look like this example. Notice that your name does not appear on this screen; it is titled only “My Files.” Therefore this screenshot CANNOT be used as verification of the artifact upload that is required to be turned into your teacher.

  27. Printing an Artifact Upload Verification Portfolio Scanning and Uploading Demo 1. From your portfolio homepage select “Printer-Friendly Version.” 2. Under “Sections to Include” only click: • Personal Profile • My Files 3. Click on “Printer-Friendly Report.” 3 2 1

  28. Printing an Artifact Upload Verification Portfolio Scanning and Uploading Demo 4. Click on Print this Document.” Notice this shows your personal Profile Information. This verifies that this printout refers to your portfolio. This is the only verification that will be accepted. Note: Instruction on how to print verification can also be found in your Portfolio Handbook on page 14.

  29. Important Notes Portfolio Scanning and Uploading Demo Please remember that the work you do on your portfolio is done outside of school. There will not be time to do the work of your portfolio during homeroom. Your homeroom teacher may occasionally talk with you about your portfolio to see how you are doing but they will not be able to provide in-depth support. If you are not on track with your portfolio, your homeroom teacher will communicate with the Portfolio Coordinator or an administrator about the status of your portfolio. The Portfolio Coordinator or your Administrator will monitor your progress and impose consequences if necessary.

  30. Important Notes Portfolio Scanning and Uploading Demo • In addition to progressive discipline consequences for not keeping your portfolio up to date, there are also progressive discipline consequences for not completing teacher required artifacts. • Consequences for both issues can include but are not limited to: • Lunch Detention • In School Suspension • Out of School Suspension • Loss of Off Campus Pass • Restriction from buying formal dance tickets like Tolo or Prom • Parent Meetings

  31. Important Notes Portfolio Scanning and Uploading Demo As with any new initiative, the first year can be challenging. We strongly believe that this portfolio is in the best interest of students and we will do our best to solve issues as they come up. Please continue to report challenges you are having so we can make this process as smooth as possible for you. If you have any portfolio related questions, email Mrs. Brady at gbrady@lwsd.org

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