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FP6 Electronic Proposal Submission System (EPSS) Guide

Learn about the FP6 EPSS for submitting research proposals online or offline, with key features and roles of coordinators and partners explained. Enhance efficiency and ease of proposal development.

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FP6 Electronic Proposal Submission System (EPSS) Guide

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  1. Dr David Gould DG RTD Electronic Proposal Submission System (EPSS) for FP6

  2. The aims of FP6 Focusing & integrating Community research Structuring the European Research Area Strengthening the foundations of the European Research Area

  3. Project selection based upon: • Evaluation by peer review • Competitive calls

  4. Four ways to prepare & submit a proposal • On-line using the Electronic Proposal Submission System (EPSS) • Off-line preparation followed by on-line submission via EPSS • Off-line preparation followed by submission on CD or diskette • On paper

  5. Basic principles underlying EPSS • High quality data • Elimination of repetition • Low personal cost for applicants • Ease of use & access • Independent of IT infrastructure • Privacy of data via encryption • Equality of opportunity (all languages)

  6. On-line proposal development & submission via EPSS:

  7. The role of the Co-ordinator

  8. The role of the Co-ordinator Develops and submits proposal Downloads Access Online Information Package Registers Changes password

  9. The role of the Co-ordinator Fill-in/Updates administrative and Financial forms Uploads Text/Multimedia Files Checks Eligibility Downloads Forms in printable format/files uploaded Submit proposal

  10. The role of the Partners Contribute to proposal development

  11. The role of the Partners Contribute to online proposal development by: Downloading accessing online information package Filling-in/updating administrative & financial forms

  12. The role of the Partners Contribute to online proposal development by: Checking eligibility Downloading forms in printable format/files uploaded

  13. Development and submission of on-line proposals

  14. Advantage of EPSS • Quicker preparation • You are sure that it is delivered on time • You can always revise a proposal up to call deadline • Signatures replaced by user id & password

  15. Off-line Proposal Development

  16. Develop Proposal Offline Browse information package Fills-in/updates administrative & financial forms Imports proposers administrative & financial forms

  17. Develop Proposal Offline Checks eligibility Prints forms Finalises proposal

  18. Contribute to Offline Proposal Development Browsing information package Filling-in/updating administrative & financial forms

  19. Contribute to Offline Proposal Development Checking eligibility Exporting administrative & financial forms Printing forms

  20. Off-line proposal development • CO expresses interest in a call & downloads off-line preparation tool (also available by post) • Having prepared the proposal he/she can either: • requests a CO user id & password and up loads proposal • copy proposal onto a CD/diskette, print it & post both • print & posts the proposal.

  21. Note: • The Commission has no access to proposals until the closure of the call • Irrespective of the means of submission, all proposals are put into electronic form for evaluation • EPSS or submission on CD/diskette speeds the evaluation

  22. Subset Mirror Proposal DB Experts DB EMM Experts DB eTransactions EC Personnel& Users OMM, Organization Management Data warehouse ESP Proposal/Results DB EPSS DB Sincom 2 EC DB Contracts/ Projects/ Codes/ Organizations FP6 SYSTEM Layout (2004-2006) CORDIS WEB-services (Electronic proposals submission, evaluation information, experts online registration, external evaluation, project information, access to CIRCA Solution ) Experts (user info update) Evaluation Information Users (Co-ordinators & Partners) Panels& Experts Remote Evaluation External access for deliverables Panels/choosing the experts EPSS Electronic proposal Submission System ESP Evaluation Service Provider Evaluation personnel PMT, Proposal Management Tools (Eval/Rank+Nego) Approved proposals CPM, Contract and Project Management Proposals (data)+User information Financial transactions Project/proposal info & evaluation results Early warning System& Project information Updating the code tables Project information for external users External Systems Internal Systems

  23. Single system for e-transactions within FP6 for: • Contract negotiations • Submission of project deliverables • Communication between partners & Commission • Viewing of project documents (read only)

  24. Access to e-transactions For all their projects, the choice of control at the level of: • Individuals • Organisations

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