The Navy’s Munitions Response Program – The MEC UFP-QAPP

1. The Navy’s Munitions Response Program – The MEC UFP-QAPP Bryan Harre NAVFAC Engineering Service Center

2. Uniform Federal Policy for Quality Assurance Project Plans • Developed by EPA, DoD, and DOE • Required for use by DoD for environmental data collection, including those from an MR project • Contains and describes in detail specific data requirements or other information that must be collected to demonstrate conformance to requirements • 37 required elements into 37 worksheets • Emphasis on systematic planning

3. Acquisitions Policy for Environmental Sampling or Testing Services • DoD policy and guidelines for procurement of environmental sampling or testing services procured by or on behalf of, the DoD • Contractor quality systems documents collectively shall specify the quality assurance responsibilities of the contractor. Quality systems documentation to be provided by the contractor will include one or more of the following: • Documentation of the organization’s Quality System (usually called a Quality Management Plan), in accordance with the Uniform Federal Policy for Implementing Environmental Quality Systems (UFP-QS). • Documentation of project-specific quality assurance (QA) and quality control (QC) activities (usually called a Quality Assurance Project Plan or QAPP) in accordance with the UFP-QAPP. • Documentation of the laboratory quality system in accordance with the DoD Quality Systems Manual for Environmental Laboratories (DoD QSM).

4. QAPP/SAP Why is the Quality Assurance Project Plan QAPP/ Sampling and Analysis Plan (SAP) so important? The ultimate success of project depends on the quality of the environmental data collected. This quality depends significantly on the adequacy of the SAP and on its effective implementation.

5. MR Portal has an example MEC UFP-QAPP and the MEC UFP-QAPP Template NAVFAC’s Munitions Response Web Portal MR Portal at http://www.ert2.org/t2mrportal

6. Adak MEC UFP-QAPP (1) Available on the MR Portal, along with a UFP-QAPP template at www.ert2.org/ t2mrportal

7. Adak MEC UFP-QAPP (2)

8. Adak MEC UFP-QAPP (3) Worksheet #22 – Field Equipment Calibration, Maintenance, Testing, and Inspection Table

9. MEC UFP-QAPP Template (1)

10. MEC UFP-QAPP Template (2)

11. Project Scoping and Documentation What about project scoping? • The best way to ensure that a project meets its goals is to have project planning meetings with all the stakeholders (e.g., data users, data producers, decision-makers) • Scoping ensures that all needs are defined adequately • The penalty for ineffective planning often is greater conflict and extensive reworking, which results in increased cost and lost time

12. Systematic planning requirements come from the project team in the form of DQO’s/PQO’s Every project phase identifies them, e.g., PA and SI PQO’s were developed for your site PQOs & data collection State the problem Step 1 Identify the goal of study Step 2 Identify information inputs Step 3 Step 4 Define study boundaries Step 5 Develop analytic approach Step 6 Step 7 Specify performance or acceptance criteria Collect data Develop plan for obtaining data Systematic Planning Process and Project Quality Objectives (PQO’s)

13. Scoping Session Worksheets (1)

14. Scoping Session Worksheets (2)

15. Benefits of the UFP-QAPP Format (1) • Provides a clear, systematic, planning process with detailed instructions • Follows a logical process promoting a consistent format that meets established requirements • Focused on obtaining the type and quantity of data needed to support decisions • Establishes clear and explicit project quality objectives • Provides a documented starting point for procedures/SOPs

16. Benefits of the UFP-QAPP Format (2) • Defines expected QC (contractor) and QA (third party) roles and responsibilities • Provides criteria for quality assessment and contractor oversight • Documents the planning process and agreement of stakeholders • Increases stakeholder buy-in on QC and QA efforts