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County Office Planning

County Office Planning. Background and Overview. Government offices occupy 50,000 square feet downtown Existing offices suggest renovation/ expansion or relocation may be necessary. Background and Overview. Office expansion or relocation is complex issue Major decision by fiscal court

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County Office Planning

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  1. County Office Planning

  2. Background and Overview • Government offices occupy 50,000 square feet downtown • Existing offices suggest renovation/ expansion or relocation may be necessary

  3. Background and Overview • Office expansion or relocation is complex issue • Major decision by fiscal court • Affects various agencies, people, business, etc. • Involves substantial expenditures

  4. Effective Project Management • Due diligence is critical • Development of a comprehensive business plan • Including a 5 year detailed Capital Expenditure Plan • Involve multiple viewpoints and options • Downtown, suburbs, other • Constituents, businesses, local officials, etc. • other • Identify current space needs and estimate future needs

  5. Effective Project Planning • Capital planning is key • Involve bond underwriters early (debt capacity) • Cost and access to capital (bond insurance challenges) • Anticipating other County Capital needs; Road equipment, 911 Computer Upgrades • HMH funds to balance County Budget

  6. Effective Project Planning • Patience and thoroughness is critical • Reasonable timelines and expectations • Open mindedness, objectivity, independence delivers the best solutions • Creates a culture of open feedback • Seeks varied opinions and viewpoints

  7. Effective Project Planning • Determine economic impact to Courthouse and R. R. Thomas building • DOES NOT rely on partial or incomplete information • DOES NOT establish arbitrary timelines and expectations • AVOIDS rushing to action

  8. Conclusions / Summary • Ensure comprehensive Due Diligence • Use best efforts to avoid mistakes caused by hasty decisions • Involve community input; build consensus • Judge Berry’s presentation should be one of various opinions evaluated • Process should involve a collaborative solution • Not winners and losers

  9. County Office Planning Questions/Discussion

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