The Essential Roles of an Instructional Manager

1. The Roles of an Instructional Manager • Dr. Teresita D. Guevarra • Regional Education Supervisor • ALS, DepEd - NCR

2. The Roles of An Instructional Manager • Instruction – Related • Assists in the development, monitoring and revision of the learner’s individual learning agreement and learning portfolio • Facilitates/conducts learning group sessions • Provides technical assistance to learners using the modules • Distributes ALS A&E learning modules to learners based on learners’ Individual Learning Agreement • Identifies/prepares supplementary learning materials • Provides motivational support to learners

3. MOTIVATOR : Using praise and encouragement Use phrases Avoid phrases: such as: You got it! That’s a dumb answer! Good work! You’re being lazy again! Good try! I can see you never study! That was quick! You can never pay attention, can you?

4. 2. Coordinative • Identifies and coordinates with local resource persons to conduct learning session on areas of content difficulty or specialist topics • Assists in advocacy and social mobilization activities • Links with other instructional managers to develop a network of support and sharing of ideas experiences and problems

5. Facilitates the establishment and operation of learners’ self-study/peer learning groups • Provides one-on-one tutoring and counseling support to learners • Monitors and evaluates learners progress, including giving feedback on completed module assignments, identifying non-content based learning barriers such as time management, study skills, family and work demands and access to necessary resources

6. Conducts regular monitoring on the use of the ALS A&E learning modules including keeping a logbook of module use and preparing a final inventory report on module usage at the conclusion of the 800 hour of learning group sessions • Documents learner’s feedback regarding the usability/quality/effectiveness and relevance of the ALS A&E learning modules

7. 3. Administrative • Assists in the recruitment of learners • Undertakes the screening and placement of learners • Assists in processing of enrollment • Liaises with the Service Providers regarding photocopying of ALS A&E learning modules based on the individual needs of learners

8. Helps ensure that the ALS Learning Center and facilities are kept clean, tidy and safely secured during and after its use by the learning groups under his/her responsibility • Ensures that one complete set of ALS A&E learning modules is stored at the ALS learning center in a safe, clean and secure place • Keeps and maintains learners’ records • Submits program reports regarding learning group activities to the Service Provider and DepEd as required.

9. Characteristics of an Effective Instructional Manager • The Instructional Manageris the key learning support person in the ALS A&E LSDS. In order to effectively accomplish the range of duties and responsibilities expected of him/her, the person who fills the position of an Instructional Manager/ Facilitator should ideally have the following characteristics: • Believes in the goals and objectives of the ALS A&E System; • Be trained in adult learning approaches and in teaching literacy using methods appropriate to OSY and Adults; • Has the willingness and capability to break away from formal teaching structure and techniques;

10. Has a wide-ranging knowledge and skills and the ability to analyze problems and take required appropriate actions; • Has the capacity and willingness to be trained in the use of the fundamental elements of the ALS A&E System-e.g.., ALS A&E Curriculum Framework, ALS A&E Learning Materials, etc. • Has the necessary experiences to effectively carry out multiple roles

11. Shares and understand the immediate concerns of the participants; • Be proficient in speaking, reading and writing in both English and Filipino; • Speaks primary language [s] of participants

12. DUTIES and RESPONSIBILITIES of the SERVICE PROVIDERS Project Implementation • Oversee the day operations of the project implementation of affiliate members contracted/ • Provide learning support services for the specified number of project proposal. • Undertake activities as stipulated in the Project Proposal to ensure effective implementation of the project (includes social mobilization activities, enrolment, conduct of learning support services, reproduction of learning modules, assessing learner progress, counseling regular monitoring and evaluation, etc.)

13. Administration *Reproduce copies of ALS A&E learning materials using the master copies provided by the BALS for distribution to each individual learner based on learners’ specified needs. • Provide supplementary learning materials . • Provide each learner with expendable supplies and materials such as plastic envelopes, paper and pencils etc. • Be of good health substantiated by a recent heath and medical certificate

14. Provide access to suitable to ALS Learning Centers for the conduct of learning group sessions and storage of one complete set of learning materials per learning center and ensure the safekeeping and security of said learning center. • Prepare ALS A&E LSDS Project Proposals • Recruit Instructional Managers • Recruit learners in coordination with the Instructional Managers • Conduct Social Mobilization and Advocacy Activities

15. Monitor and evaluate the performance of Instructional Managers • Evaluate learners progress • Coordinate the printing and distribution of instructional materials • Networking and Alliance Building • Submit program reports to DepEd District, Division, Regional and BALS Offices as required

16. Who are the Instructional Managers ? • The Instructional Managers can be graduates of a four-year course, preferably with education units. • They may be drawn from a range of professions and backgrounds. • Most likely they are elementary or secondary school teachers, social workers, or guidance counselors. • They could also be retired teachers or suitably qualified community development workers.