6: Working with Copy & When to Create a New Record

1. 6: Working with Copy & When to Create a New Record

2. Change over Time • Using existing copy • What types of change can be accommodated? • How to edit? • RDA & AACR2/CSR records • Pre-AACR2 successive entry records • When to consider re-describing to RDA? • Creating a new record • When? • What level?

3. Manifestation: Types of change (1) • Carrier type (3.22.6) • Minor title changes (2.3.2.13.2) • Edition not changing scope of publication (2.5.1.6) • Publisher/distributor/manufacturer (2.8-2.11) • Publisher: Place (2.8.2.7) • Publisher: Name (2.8.4.8)

4. Manifestation: Types of change (2) • Series (2.12.1.6) • Numbering (2.6.1) • Frequency (2.14.1.4) • Editors, issuing bodies, etc. (2.4.1.10)

5. Carrier types (3.22.6) • Minor changes: • Broadsheet to volume (Media type: unmediated) • Microfiche to microfilm (Media type: microform) • CD-ROM to DVD-ROM (Media type: computer) • New record required: • CD-ROM to online (Media type: computer)

6. Exercise: Carrier type The last CD-ROM issue was: 1997/2001. The first DVD-ROM issue was: 1998/2002.

7. Exercise: Carrier type (2) 300 ## $a computer discs ; $c 4 3/4 in. 500 ## $a Issues for 1989/1992-1997/2001 on CD-ROM; issues for 1998/2002- on DVD-ROM.

8. Minor Title Changes & Variant Titles • Changes in title proper of serials: • RDA 2.3.2.12.2 • Major and minor changes • RDA 2.3.2.13 • LC-PCC PS general guidelines and LC-PCC PS for minor change categories • Title changes: no change in practice!

9. Minor title changes (2.3.2.13.2, 2.20.2) , parallel (2.3.3.5), and variant titles (2.20.2.4) Coding for CONSER core: • 245 00 $a Title • 246 1# $i Issues for … have title: $a [later title] • 246 1# $i Issues for … have English title: $a [later parallel title] • 246 1# $a [variant title] $f <Nov. 2011-> Example 245 00 $a Géologie de la France 246 1# $i Issues for 1988-1989 have title: $a Géol. Fr. 246 1# $i Issues for 1994-2000 have also English title: $a Geology of France and surrounding areas 246 1# $a GFSA $f <1995>-1999

10. Edition statement (2.5.1.6, 2.20.4) Changes in edition statement: • No change in scope? → Record changes from later issues if important for identification • Example 250 ## $a Property & casualty insurance edition. 500 ## $a Issues for Dec. 29, 1986-Jan. 2, 1989 called Property & casualty/employee benefits edition; issues for Jan. 9, 1989 called Property & casualty/risk & benefits management edition.

11. Publisher change (2.8, 2.20.7) • Reminder: • Existing: • 260 # # (if 260 is present, leave tag as-is) OR 264 # 1 (for RDA record created after August 2011) • Add: $3 Coverage • New: • 264 2 1 (intermediate)264 3 1 (most recent) • $3 Coverage [recorded] • $a Place : $b Publisher [transcribed] • $c Date (if ceased) [transcribed]

12. Exercise: Publisher Fixed field: 008/15-17 (Ctry): nyu After this record was created, the cataloger received some additional issues (though not a complete run). Here are some changes discovered: --By the “February 1990” issue, the place of publication moved to: Tonawanda, NY --By the “February 1991” issue, the place of publication moved to: Las Vegas, NV The Raving Lunatic Society remained the publisher throughout the life of the serial. The latest issue received was: Volume 7, issue #1 (May 15, 1993).

13. Exercise: Publisher change (2) Fixed field: 008/15-17 (Ctry): nvu

14. Frequency change (2.14.1.4, 2.20.12) Coding: Recorded; CONSER practice: keep all • 310 ## $a Frequency, $b coverage [current] • 321 ## $a Frequency, $b coverage [oldest] • 321 ## $a Frequency, $b coverage [next]

15. Numbering (2.6.1, 2.20.5) • Coding: Partially transcribed • Reminder: If numbering starts over without series designation, supply [new series] • Options: • 362 1# $a If have first/last in range • 515 ## $a In all situations Example 1 362 1# $a Began with: No 7 (année judiciaire 1998/1999); ceased with no 13 (année judiciaire 2004/2005). -------------------------------- Example 2 362 1# $a Began with December 1971. 515 ## $a Issues for <May 2010-> called: <2nd series, volume 1, issue 5->

16. Issuing body (2.20.3.6.2) • CONSER practice: [introductory word(s)]: [information], [dates] Example 550 ## $a Issued by: Bureau of Vital Statistics, 1964–1977; by: Bureau of Vital Records, 1978–

17. Other considerations • CEG B4 • FF Dates: If most recent issue (or known issue) is older than 3 years: • 008/06 (Status): u • 008/11-14 (Date2): uuuu • Basis of identification: If have later issue than was previously been entered: 588 ## $a Latest issue consulted: … . 588 ## $a Latest issue consulted: … (publisher’s Web site, viewed …).

18. Expression-level change (7.29.2.3) • So far, ALL changes can be accommodated • Types of change common to serials: • Language • Script • Examples: 546 ## $a Volumes 1-3 in French, volumes 4-7 in German. 546 ## $a In Azerbaijani (Cyrillic), <1999->; (Latin), <2002-2003>

19. Work-level change (Chapter 6) • Parallel language titles appearing on later issues (6.2.3.4) • Variant titles that differ significantly from the preferred title and might reasonably be sought (6.2.3.3) • Nature of the content (7.2.1.3)

20. Hybrid: Editing AACR2/CSR Records • Documentation: Post RDA Implementation Guidelines and Standards http://www.loc.gov/aba/pcc/ • May follow RDA conventions to maintain AACR2/CSR records • May add (or add to) 336-338 fields • Should create RDA NARs if additional name headings are needed (e.g., issuing body) • Many changes can be made without re-describing serial using RDA

21. Exercise: CSR record maintenance FF: LDR/18 (Desc) = a 008/18-19 (Freq/Regl) =q/x 008/15-17 (Ctry) = nju Issue : Volume 87, issue 4 2012 Philadelphia, PA * Taylor and Francis * Published 5 times a year What enhancements could/should be made to reflect this issue?

22. Exercise: CSR record maintenance (2) FF: LDR/18 (Desc) = a 008/18-19 (Freq/Regl) =q/x 008/15-17 (Ctry) = pau

23. Editing pre-AACR2 records using RDA • Watch for: Partial title that needs to be reconsidered • Before editing: • Create DBO to reflect issue used for description if known, based on 362, 936, and any other data: • Remove 936 • Apply Hybrid Record Guidelines

24. Exercise: Pre-AACR Maintenance Issue: Volume 35, Number 2, May 2012 Published: Baltimore, Maryland, USA * The Johns Hopkins University Press

25. Exercise: Pre-AACR Maintenance

26. Would you re-describe to RDA if …? • CSR CONSER Record: e-Level 8 (ISSN Pre-pub)Cataloger has first issue in hand. • Pre-AACR2 Record: • 110 2# $a Society of Archivists • 245 10 $a Journal of the Society of Archivists. 2011: Name of body changed to: Archives & Records Association. No change to title (oddly enough). • AACR2 CONSER Record based on: Vol. 8, no. 3 245 00 $a ME insights. Cataloger has volume 1, number 1 with title: Middle East insights.

27. When do you need a new record?

28. New record? New work? Situation 245 00 $a Newsletter of the American Health Foundation Change: Newsletter of the Institute for Cancer Prevention

29. New record? New work? Situation: Loose-leaf publication 100 1# $a Dobbs, Marian F. 245 10 $a Determining child & spousal support Change: Serial publication 245 00 $a Determining child & spousal support

30. New record? New work? Situation: 245 00 $a Hong Kong business directory. 300 ## $a CD-ROMs Change in 2007: Issued only on DVD-ROMs Change in 2009: Issued only online as pdf file Change in 2012: Issued online as a database

31. New record? New work? Situation: Spanish-language edition • 0# $a Worldnet at a glance. $l Spanish. • 10 $a Worldnet en un vistazo. ---------------------------------------------------------- Change: --New English-language title is: Worldnet --Spanish-language title is: Worldnet en un vistazo

32. RDA: Requiring a new description

33. Summary • Change within: Manifestation, Expression, and Work-level change • Hybrid-Record techniques • Re-description to RDA • Change without: Work/Expression, Manifestation