TxEIS -An integrated Enterprise Information System for Texas schools using Student Applications

1. TxEIS-An integrated Enterprise Information System for Texas schools using Student Applications

2. TxEIS The TxEIS product is web-based, fully integrated, and supports the operational and reporting requirements of Texas districts, charter schools, private schools, and education service centers.

3. TxEIS Login

4. TxEIS Application Directory

5. Registration The Registration application is used to set up the district, campus and student demographic information and serves as the main application from which other student applications draw student demographic data.

6. Registration-Student Demographics System Features Enroll & withdraw students from campuses and special programs. Maintain comprehensive student demographic information. Pertinent or sensitive student information may be added as a comment. Auto assign Local Student IDs & State Assigned IDs (System designed to prevent duplicate ID numbers. Historical Student Directory The PEIMS fields in all the Student applications are indicated in bold print. PEIMS edits are incorporated into the Student Applications to ensure accurate data entry.

7. Registration-Student Demographics Demo 1 screen

8. Registration-Demo 2 Screen There is a multitude of enrollment information that can be entered on a student from birth city, state, country and counselor to their Medicaid eligibility

9. Registration-Demo 3 On Demo 3, for an example you can maintain Career Technology, SSI Promotion, Migrant, Immigrant, OEYP and Graduation information, etc.

10. Registration-At Risk

11. Registration-Contact Tab

12. Registration-W/R Enroll

13. Registration-Special Ed

14. Registration-G/T

15. Registration-Bil/ESL

16. Registration-Title 1

17. Registration-PRS/PEP

18. Registration-Generic

19. Prior Year Leaver Tracking

20. Utilities Features • Contains many features-most commonly used: • Specific and mass reset functions (Reset Values) • Individual and group transfer of students • Create PET xml files • Create TREx files • Third party exports for Cafeteria, Special Ed, and FitnessGram.

21. Registration Reports In the Registration application there are 27 standard reports available.

22. Create Demo Report Each module also allows the user to create their own reports by selecting from a specific list of fields relative to each module.

23. Historical Cumulative Reports The Student Historical Cumulative Reports page allows you to view and print reports using historical cumulative Registration data.

24. Attendance The Attendance application is written to incorporate the specific attendance rules and regulations to accurately calculate a total accounting of student attendance including special program contact hours and FTE’s.

25. Attendance Features Multi-Track attendance calendars Attendance audit log is stored in the database. The log lists all attendance postings and corrections. Special populations attendance accounting Period by period or single class period attendance accounting Excessive absence tracking & generation of user-defined attendance letters to the parents Perfect attendance accounting Absences posted in the txGradebook are immediately available in TxEIS Student. The postings in the txGradebook are real time. No imports or exports necessary. Update student’s yearly attendance records-stored by school year. Create file of student absences for a phone calling program.

26. Attendance Calendar The attendance system allows you to create a calendar for each attendance track at each campus.

27. Attendance-Student Posting The Attendance Posting screens give users the flexibility to select the posting screen that best suits their needs. The Attendance Posting screens available are By Date, By Date/Code, By Date/Course, By Date/Control Number, By Date/Grade, By Individual, and Period by Period. On the By Date/Course screen, the office clerk may also post a comment for absence postings. The comments are available for the teachers to view in txGradebook.

28. Attendance-Student Inquiry • The count of Absences tab allows users to view a student’s number of absences by period. • The Count of Tardies tab allows users to view a student’s number of tardies by period. • The attendance by Date tab allows you to view a student’s absences by date, including the periods, course numbers, and absence codes associated with the date. • The Attendance Audit tab allows you to view a student’s posting information. The list includes the period, absence code, course number, user ID, and posting date/time associated with the absence date. Comments are also displayed from the attendance posting By Date/Course Tab. • District Yearly Count tab displays a student’s average daily attendance • by school year. • The Cumulative tab displays a student’s attendance by year and cycle.

29. Attendance Letters The Attendance application allows the user to create excessive absence letters. The attendance letter can be created using variables, which personalizes each letter that is generated. The campus determines how many absences are excessive and when a student reaches the excessive number of absences, letters may be printed and mailed to the parents.

30. Attendance Reports In the Attendance application there are 31 standard reports available.

31. Create Attendance Report

32. Grade Reporting The Grade Reporting application is used to maintain information on student grades and allows you to set district curriculum options that apply to all campuses within the district. It also allows you to set campus options, such as grade ranges, computation, honor roll, and posting information that apply only to the specific campus. You can assign courses to students, post grades, perform grade averaging, and transfer students from one course section to another.

33. Grade Reporting Features Current & cumulative weighted grade averaging-numeric or grade point including high school credit courses taken at the middle school. Automatic generation of elementary master schedule and student schedules. Comprehensive self-paced grade reporting concept. Grades posted in txGradebook are immediately available in TxEIS Student. The grades posted in the txGradebook are real time. Grade computation and credit assignments. Walk-in Scheduler. Interim progress reports from TxEIS Student or from the txGradebook. Blank/incomplete/failing student reporting. UIL eligibility identification. Multi-Year Academic Achievement Records (AAR). Historical Grade Course Information. Automatic assignment of Pass/Fail Indicators. Creation of all the TAKS pre-coding files. Accommodate Classroom Link requirements

34. Grade Reporting District Course Table The Grade Reporting application has a district course table. The district course table allows the district to have control over the courses that are added and deleted. It also helps to keep the districts course numbering scheme consistent. Campuses select courses from the district table to use on their campus.

35. Grade Reporting - Campus Options The Grade Reporting System allows the user to set their grade reporting parameters for each campus. The tab pages set the parameters for the Computation of Grades, Honor Rolls, Grade Averaging, Posting of Grades, and Printing Report Cards.

36. Individual Student Maintenance The Grade Reporting Student Individual maintenance provides many options for the user to access the student’s grade reporting information. The above screen displays a student’s schedule with a Print button option. The other tab pages contain course assignments, individual course information and grades, Career Tech courses, and the student’s grade averaging information. The Crs/Sec Change tab allows schedule changes where the grades and attendance from the previous course are automatically moved to the new course. Student’s prior year’s grade information may also be accessed.

37. Cumulative Courses The Cumulative Courses tab allows you to view and update a student's courses and grade information from all years. You can also print the student's AAR (SGR2047) from this tab.

38. Walk-in Scheduler A Course schedule can be generated using the Walk-in Scheduler for a student for the current year in a 2-semester or a 4-semester campus.

39. Group Maintenance Grade Reporting Maintenance allows group maintenance. The above screen displays a teacher’s class and allows maintenance on grade information for all students in the class. It also allows you to move students from one course to another, add a course, or delete a course for a group of students.

40. Create Grade Reporting Report

41. Grade Reporting Reports There are 50 standard Grade Reporting reports to choose from.

42. Scheduling The Scheduling application is used to create the campuses’ next year master schedule and students’ schedules without affecting any current year data. This application allows campuses the flexibility to use various scheduling concepts, which include 2-semester, 4-semester, alternating modified block, or team teaching, etc. Tools are provided for building next year’s master schedule. The tools place the course sections in periods with the least amount of student conflicts, building the best possible master schedule for scheduling the students.

43. Scheduling Features Resource Allocator or MSALGO may be used for creating the master schedule both tools place sections based around potential student conflicts. Section restrictions may be used to limit or group specific populations. Course requests can be entered by students through txMyZone, an online student course request application that is fully integrated with the TxEIS software. Running the scheduling loads to schedule the students is efficient, processes quickly, and does an excellent job of scheduling students. Comprehensive scheduling reports are provided to assist personnel in all aspects of scheduling.

44. Scheduling-Campus Options This screen displays the Scheduling parameters for a campus. Users may also access District Course Selection, Campus Courses, Campus Sections, Proxy records, Campus Instructors and enter txMyZone messages.

45. Resource Allocator Information This screen displays the resource allocator information for an instructor. You can preset instructor free time, the courses they teach and the maximum sections they can teach for each course.

46. Student Course Requests This screen displays a student’s course requests. It shows the total period control for the student’s request. It also shows if the request was enter by the student (thru txMyZone) or by a counselor.

47. Scheduling Reports There are 26 standard scheduling reports.

48. Health The Health application is used by the school nurse to maintain student immunizations, TB data, vision, hearing, spinal, and acanthosis screenings, emergency data, accidents, medical conditions and physical examinations. It also includes the Nurse’s Daily Log. This application gives the school nurse the tools required to manage school health data in an efficient and cost-effective manner while collecting the required data to meet Texas Department of Health reporting guidelines.

49. Health Features Consolidated Maintenance Provisional enrollment management Facilitating physical exam procedures Nurse’s daily log Mass Screening Immunization due letters to parents Referral process coordination The four Texas Department of Health reports available The Acanthosis Screening report available for the Texas Mexico Border Coordination Office

50. Student Immunization This is the Immunization screen for a student.