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Implementation Council Budget and Resourcing

This budget proposal outlines the specifics of the Implementation Council for MassHealth, including meeting logistics and budget components. The proposal requests funding for accommodations, stipends and transportation, staff support, meeting planning, meeting support, and an annual report. The total budget request is $86,384, which could cover 21 meetings.

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Implementation Council Budget and Resourcing

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  1. Implementation Council Budget and Resourcing June 7, 2013

  2. Basis of Budget Proposal • MassHealth proposed specifics about the Implementation Council, including meeting logistics, at 11/2/12 open meeting • Proposal stated “Meet monthly or bi-monthly as determined by the Council; at least 4 total meetings in the first year” • Application for interested members issued in December 2012 • Procurement stated “The Implementation Council will meet monthly, bimonthly (six times per year), or quarterly and will hold meetings across Massachusetts. The Implementation Council will develop its own meeting schedule.” • Budget request to Centers for Medicare and Medicaid Services (CMS) based on this proposal and procurement

  3. Budget Components • Accommodations • American Sign Language interpreters, CART, etc. • Stipends and Transportation • Staff Support • Meeting Planning • Securing and setting-up meeting space; securing accommodations and transportation; processing stipends; and printing and sending materials • Meeting Support • Assisting Chair and Co-Chairs with meeting preparation, agendas and materials; preparing meeting minutes; communicating with members and MassHealth; and providing research support • Annual Report (1 time annual cost)

  4. Budget Assumptions • Assumptions for pending budget request to CMS • Total budget request = $86,384 • Accommodations: $40,800 • Stipends and Transportation: $10,000 • Contracted staff support: $35,584 • Per meeting cost = $6,723 • One time cost for Annual Report = $5,702 • 12 month time period • 12 meetings, 2 hours in length

  5. Budget Experience • Accommodations • $1,000 per meeting • Stipends and Transportation • $833 per meeting • Staff Support budget • Meeting Planning • $552 per meeting • Meeting Support • $1,375 per meeting • Annual Report • $5,105 one time annual cost • Per meeting total cost = $3,760

  6. Conclusion • Pending requested budget = $86,384 • Includes $5,105 for Annual Report • Based on experience, cost = $3,760 per meeting • Pending requested budget could cover 21 meetings, 2 hours in length

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