“EFFECTIVE BUSINESS LETTER WRITING”

1. “EFFECTIVE BUSINESS LETTER WRITING”

2. CommunicationOral Written Gestural

3. LAY OUT OF LETTER • Address / Addressee • Ref. No. / Date • Space / Para • Dear Sir / Sirs / Res. Sir / Madam / My Dear • Language

4. TYPES OF LETTER • Official • Semi-Official • Personal • Confidential

5. DEFINATION OF LETTER “A Letter is an ambassador of Company communicating the right information.”

6. STARTING OF LETTER • With reference to your letter ref.no…….. Dated. • With ref. to your letter on the above subject…….. • With ref. to your letter on above cited / quoted / captioned subject. • This has ref. to your letter no……. Dated……. • This refers to your letter dated……. • Apropos of your letter dated…… • In reply to your letter dated…… • In response to your letter • We acknowledge the receipt of your letter dated….. • We acknowledge with thanks the receipt of your letter.

7. We thank you very much for your letter dated…. • We are in respect of your letter dated…. • We received / goes your letter dated…. • At the outset, we must thank you for your letter. • We welcome your letter / suggestion vide letter dated…. • We appreciate your letter dated…. • We confirm having receipt of your letter…. • We would like inform you that…. • We would like to invite your attention on para no. II of our letter…. • We have to bring to your kind notice that • Please note that.

8. Please table notice…. • It is learnt from reliable sources that… • Being given to understand that….. • As you kindly know that…. • As you are kindly aware that….. • As your goodself is kindly know… • How are you. Hope you must be keeping well in health and vigor’s • How are you. We hope you will be in best of your health and happiness. • Hope this letter will find you in best of your health and happiness. • We regret to inform you that …. • It is regretted to inform you that…..

9. We are surprised to note that…. • We are shocked to listen from your letter that…. • It is unfortunate to note that…. • We are very sorry to inform you that… • We stunned to received your letter and continents therein… • We are very much concerned about the points raised by you in your letter… • It is submitted that…. • Without prejudice to contents of your letter… • First of all we deny allegations made by you in letter… • We are not agreeable to your contention in letter… • It has been reported against you that…

10. May it please the Hon court… • We formatted herewith… • We submit herewith… • Please find attached herewith statement showing… • Attached please find herewith the copy of report… • We would like to clarify that…

11. IMPORTANT TERMS • Pessimistic • Optimistic • Ultra- Virus • Kind enough • Shall & will • Error • Snag • Apparently • Outwardly • I.O.U. • Without prejudice • Demarked • Revocable • Irrevocable • Subject to • Typographical • Oversight • Inadvertently • Errecta • Modification • Amendment • Supersedes • Prevail over • Stands • Ignore • RWC • FRD • Submitted • In toto • Appeal

12. IMPORTANT TERMS • Void • Null & void • Jurisdiction • Protest • Condemn • Objectionable • Obviously • Provided • Hypothetical • Contrued • Consequently • On a request • Revocable • Irrevocable • Circumstances • Deem • Retrospectivly • Prospectively • Pre-pone • Post-pone • Stands • Urge

13. THANK YOU