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Technical Reference: Ricoh Smart Device Connector

Enhance productivity with Ricoh Smart Device Connector by operating MFP functions via your smart device, with easy setup and personalization options. Learn how to connect, configure, network, and utilize the features efficiently.

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Technical Reference: Ricoh Smart Device Connector

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  1. Technical Reference:RicohSmart Device Connector Version 1.1

  2. Document Version History

  3. Contents • Overview • Configuration • Specifications • Functions • Easy Connection • Authentication Settings • Web Image Monitor • Copy • Scan • Fax • Print • Program • Scan Data • Debug Logs • Notes

  4. Overview

  5. Concept Easy and quick MFP operation from a smart device • Smart operation: Users can operate MFP functions by using a smart device. • Quick connection: Smart devices can connect to an MFP quickly and easily. • Personalization: Users can personalize function settings and use the contact list in a smart device. Smart operation ・MFP operation from a smart device. ・Intuitive and easy-to-use on a smart device. Personalization ・Use the contact list in a smart device as a destination for scan or fax. ・Carry personal settings (programmed) anywhere in a smart device. ＋ Quick connection ・Quick connection via NFC (Android OS) or QR code (iOS). ・Peer-to-peer connection via Wi-Fi Direct.

  6. How to Use the MFP Functions Smart Device Connector User’s Smart Device MFP Note: tentative icon Copy, scan, and fax use the SmartSDK Copy SmartSDK Scan Fax Print Smart Device Print&Scan PDL When printing from Smart Device Connector, Smart Device Print&Scan must be installed. Current print path.

  7. Android device that has an NFC chip implemented. Smart Operation Panel with the following attributes: Wi-Fi Direct feature for a guest network Implemented Cheetah application called “Smart Device Connector” to display the QR code. NFC tag This will be included in Cheetah-G1.5 and Smart Operation Panel/Z models. Ricoh Smart Device Print&Scan This application is required only when printing from Ricoh Smart Device Connector. SmartSDK v1.02 or later for the mainframe Required Equipment

  8. Comparison: Smart Device Connector Versus Smart Device Print & Scan

  9. Configuration

  10. System Configuration for Android Android smart device ＋ Cheetah MFP Step 2) Tap the smart device on the NFC tag. Wi-Fi Direct The network information to connect to the machine must be already written on the NFC tag. NFC tag Step1) Configure the settings for a function. Cheetah Step 3) The smart device automatically obtains the following network information from the MFP and Cheetah panel: MFP (IP address), Cheetah (SSID, password, security method, IP address) Step 4) The smart device automatically connects to the MFP via TCP/IP or to the Cheetah panel via Wi-Fi Direct.

  11. System Configuration for iOS iOS smart device ＋ Cheetah MFP Step 2) Scan the QR code on the Cheetah panel. Wi-Fi Direct QR code Step1) Configure the settings for a function. Cheetah Step 3) The smart device automatically obtains the following network information from the MFP and Cheetah panel: MFP (IP address), Cheetah (SSID, password, security method, IP address) Step 4) The smart device automatically connects to the MFP via TCP/IP or to the Cheetah panel via Wi-Fi Direct.

  12. Presetting (1/4) • Before using Smart Device Connector, the following settings on the MFP operation panel are required: • Install the device certificate (a self-signed certificate is OK). • The device certificate must be installed on the MFP even if an HTTPS connection is not necessary, because the HTTPS connection is required at least once when executing the Cheetah SmartSDK WebAPI for the first time. Applications that communicate with the SmartSDK need to be authenticated by Ricoh.

  13. Presetting (2/4) • Before using Smart Device Connector, the following settings on the Cheetah operation panel are required: • Activate “Wi-Fi Direct”and “Port Forwarding” • Enable "Wi-Fi Direct" and "Port Forwarding" on the Cheetah operation panel. • This is required only when the Smart Device Connector connects to the MFP via a guest network.

  14. Presetting (2/4) Location: • Screen Features -> Wireless & networks -> Wi-Fi Direct Settings-> Wi-Fi Direct • Screen Features -> Wireless & networks -> Port Forwarding to Machine-> Port Forwarding Settings -> Port Forwarding

  15. Presetting (3/4) • The smart device that has the Ricoh Smart Device Connector installed on it should be checked to make sure that it can connect to the corporate network so that it can communicate with the MFP on that network.

  16. Presetting (4/4) • Before using Smart Device Connector, configuring the following settings on the MFP or Cheetah operation panel are recommended: • Enable Machine Management settings • Smart Device Connector can transmit information about the connection—for example, the Cheetah SSID and MFP IP address—to the NFC tag. • The initial settings must be configured so that Smart Device Connector can transmit data to the NFC tag. However, anyone can configure the initial settings by default. Because of this, from a security viewpoint, enabling Machine Administrator Authentication is recommended. • By enabling Machine Administrator Authentication, only the machine administrator can read the QR code on the Cheetah panel and relay the connection information to the NFC tag.

  17. QR Code – Allow Usage by Guest • Log on to the Cheetah operation panel by using machine administrative privileges and display the QR code on the panel by opening Smart Device Connector and accessing the settings. Allow Usage by Guest Enable this setting when the Smart Device Connector connects to the MFP via a guest network (Cheetah Wi-Fi). Note: This setting is not required if the customer uses the Smart Device Connector only when connected to a corporate network.

  18. QR Code – Use HTTPS Connection HTTPS Connection Enable this settingwhen connecting to the MFP with Ricoh Smart Device Connector via HTTPS connection. For customers that allow usage by guest and are sensitive for the security, it is recommended to enable this setting. If this setting is enabled, it has nothing to do with the “Permit SSL/TLS Communication” in the MFP settings. On the other hand, disable this setting in the “ShowQR” window if the customer uses Ricoh Smart Device Connector by connecting to the MFP via HTTP connection. If this setting is disabled, “Permit SSL/TLS Communication” in the MFP settings must be configured to “Ciphertext/Cleartext”.

  19. QR Code – Use HTTPS Connection How to display the QR Code on the panel? How to enable “Allow Usage by Guest” and “HTTPS Connection”? QR Code

  20. QR Code – Use HTTPS Connection

  21. Transmitting to the NFC Tag(for Android) • Initial settings for transmitting data to the NFC tag: • Log on to the Cheetah operation panel and display the QR code on the panel.Note: To display the QR code, open the Smart Device Connector application on the Cheetah operation panel and access the settings. • Obtain information about the network by scanning the QR code. • Tap the smart device on the NFC tag. 2 1 Scan the QR code displayed on the Cheetah panel. Display the QR code from the Cheetah application.

  22. Transmitting to the NFC Tag as Machine Administrator (for Android) • Initial settings for transmitting data to the NFC tag if the machine administrator setting is enabled: • Log on to the Cheetah operation panel by using machine administrative privileges and display the QR code on the panel.Note: To display the QR code, open the Smart Device Connector application on the Cheetah operation panel and access the settings. • Obtain information about the network by scanning the QR code. • Tap the smart device on the NFC tag. 2 1 Scan the QR code displayed on the Cheetah panel. Display the QR code from the Cheetah application after loggingon to the MFP as a machine administrator.

  23. Scanning the QR Code(for Android) The following step is necessary only when using an Android smart device. • Obtain the information about the network by scanning the QR code on the Cheetah operation panel from the camera on the smart device. • The following information is read from the QR code: • QR code format* • Machine administrative privileges, if available* • HTTPS on or off • Allow Usage by Guest • MFP IP address** • Cheetah SSID/encryption scheme/PSK*** • Cheetah IP address*** • HTTP port number*** • HTTPS port number*** • *Not displayed on Smart Device Connector. • **Used when Smart Device Connector is connected to the MFP via a corporate network. • ***Used when Smart Device Connector is connected to the MFP via a guest network.

  24. Manual Settings (for Android) • The settings can be set manually without using tapping the smart device on the NFC tag, but scanning the QR code would be able to set up the initial settings easier and simpler than manual settings. • The machine administrator username and password must be set manually in this method. • Options in the manual settings: • Administrator username and password • Allow Usage by Guest • MFP IP address • Cheetah SSID information • Cheetah IP address • SSL on or off • HTTPS port number

  25. Transmitting to the NFC Tag(for Android) • Tap the smart device on the NFC tag. • The following information is transmitted to the NFC tag: • NFC tag format and version • MFP IP address • Allow Usage by Guest • Cheetah SSID information • Cheetah IP address • SSL on or off • HTTPS port number • MFP serial number

  26. Note for iOS • Note: iOS smart devices do not use the NFC tag, so the QR code will need to be displayed on the operation panel for the two devices to connected each time. The QR code can be displayed by using a widget on the Cheetah panel without launching the QR code application. Long tap on the Cheetah panel to show the menu.

  27. Specifications

  28. Specifications • Functional overview of the Ricoh Smart Device Connector application: • Easy connection • Android devices: NFC • iOS devices: QR Code • Authentication Settings • Web Image Monitor • Copy • Scan • Scan to Device • Scan to Email • Fax • Print • Photograph • Document (PDF) • Program • Scan Data

  29. Specifications • Supported operating systems • Android 4.0 or later • iOS 7.0.6or later • Devices evaluated by Ricoh • Android • Galaxy S4 • Nexus 7 • Nexus 7 (2013) • Nexus 5 • iOS • iPhone4S • iPhone5 • iPhone5S • Supported orientation • Portrait • Supported NFC communication standard • ISO/IEC 14443 Type A • ISO/IEC 14443 Type B

  30. Specifications • Supported smart-device display languages • English, Spanish, Portuguese, French, German, Italian, Traditional Chinese, Simplified Chinese, and Japanese • Supported user manual languages • English and Japanese • Supported networks • Wi-Fi Direct • TCP/IP (IPv4) • Supported MFPs • MET-C1ab/cde/xyz Cheetah model(The target MFP will be increased in the future such as CH-C1 or Cor-C1.) • Models with SmartSDK v1.02 or later implemented are supported. • Supported PDLs • PCL, PDF, and RPCS • Security • Locked Print is supported.

  31. Specifications • To use the printing function • To use the print function, the following version of Ricoh Smart Device Print&Scan must be installed on the smart device. Smart Device Connector communicates with Smart Device Print&Scan only when printing: • Android: Ricoh Smart Device Print&Scan v2.2.0 or later • iOS: Ricoh Smart Device Print&Scan v2.3.1 or later • Notes • This application can be downloaded from Google Play or the Apple App Store for free. • Cloud storage is not supported.

  32. Functions

  33. Functions • Easy Connection • Print • Authentication Settings • Scan • Copy • Fax • Program • Web Image Monitor

  34. Easy Connection (Corporate Network) – With NFC Tag • Tap the smart device on the NFC tag. • Note: Before tapping the smart device on the NFC tag, the smart device has to be connected to the corporate network. 2) Acquire information about the connection. NFCtag NFC tag Smart Device Connector Connection Information Wi-Fi access point MFP (fixed IP address) MFP (fixed IP address) Smart Device Connector 3) Connect to the MFP via the corporate network. 4) Remote operation. Corporate Network Environment Corporate Network Environment Wi-Fi access point Wi-Fi access point Remote operation Smart Device Connector Smart Device Connector MFP (fixed IP address) MFP (fixed IP address)

  35. Easy Connection (Guest Network) – With NFC Tag 1) Tap the smart device on the NFC tag on the Cheetah operation panel. 2) Acquire information about the connection. NFCtag NFCtag Cheetah operation panel (fixed IP address) Cheetah operation panel (fixed IP address) Smart Device Connector Connection information MFP Smart Device Connector MFP 3) Connect to the Wi-Fi network (guest network). 4) Remote operation via the Cheetah operation panel. Guest Network Environment Guest Network Environment Wi-Fi access point Wi-Fi access point Remote operation Cheetah operation panel (fixed IP address) Cheetah operation panel (fixed IP address) Smart Device Connector Smart Device Connector MFP MFP

  36. Easy Connection (Corporate Network Environment) – With QR Code • Read the QR code on the Cheetah operation panel • Note: Before tapping the smart device • on the NFC tag, the smart device has to be connected to the • corporate network. 2) Acquire the connection information from the QR code. Corporate Network Environment Connection information QR code on the Cheetah operation panel Wi-Fi access point Smart Device Connector MFP Smart Device Connector MFP 3) Communicate with the MFP via the corporate network. 4) Remote operation. Corporate Network Environment Corporate Network Environment Cheetah operation panel Cheetah operation panel Wi-Fi access point Wi-Fi access point Remote operation Smart Device Connector Smart Device Connector MFP MFP

  37. Easy Connection (Guest Network Environment) – With QR Code 1) Read the QR code on the Cheetah operation panel 2) Acquire the connection information from QR code and create the profile Connection information QR code on the Cheetah operation panel QR code on the Cheetah operation panel Smart Device Connector Smart Device Connector MFP MFP Profile 4) Communicate with the Cheetah operation panel via Wi-Fi 3) Install the profile and connect to the Wi-Fi network (guest network environment) Guest network environment Guest network environment Wi-Fi access point Wi-Fi access point Remote Operation Cheetah operation panel Cheetah operation panel Smart Device Connector Smart Device Connector MFP MFP Profile

  38. Functions • Easy Connection • Print • Authentication Settings • Scan • Copy • Fax • Program • Web Image Monitor

  39. Overview of the print function Select a document. Preview the document. Configure the print settings (optional). Tap the smart device on the NFC tag or scan the QR code displayed on the Cheetah operation panel, depending on the mobile OS. Print the document. Program. Note: To use the print function, the following version of Ricoh Smart Device Print&Scan must be installed on the smart device: Android: Ricoh Smart Device Print&Scan v2.2.0 or later iOS: Ricoh Smart Device Print&Scan v2.3.1 or later Print Function Overview

  40. Print Settings (Optional) • Copies • 1 to 99 • Color/BW • Color (default), B & W • Paper Size • A4(210 X 297 mm, default), A5(148 X 210 mm), A3(297 X 420 mm), B4(257 X 364 mm), B5(182 X 257 mm), 5½” X 8½”, Letter(8½” X 11”), 11” X 17”, Legal(8½” X 14”) • Duplex • 1 Sided(default), Open to Left, Open to Top • Staple • Off (default), Top Left, Top Right, Top 2, Left 2, Right 2 • Job Type • Normal Print(default), Locked Print

  41. Print: Photo • Users can select and print multiple photos. • Supported file format: • Android: JPEG (multiple images can be selected) • iOS: Images in the Photo app (multiple images can be selected)

  42. Print: Document • Users can select and print documents. • Search for documents: • Manually specify a file path.

  43. Print: Document • Supported document type: • Adobe PDF

  44. Functions • Easy Connection • Print • Authentication Settings • Scan • Copy • Fax • Program • Web Image Monitor

  45. Authentication Settings Overview • Overview of Authentication Settings • Authentication settings can be added to the following types of jobs: • Copy • Scan • Fax • Print TBD

  46. Authentication Settings • Setting items and default values - User Authentication: Checkbox Default value: no checkmark - User Code: 8 numeric digits Default value: empty - User Name: ASCII-128 characters Default value: empty - Password: ASCII-128 characters Default value: empty

  47. Authentication Settings (Print) • To add authentication information: • Tap the menu button. • Press “Authentication”. • Input the user code for printing. TBD Authentication setting screen Application menu screen

  48. Authentication Settings (Other Functions) • To add authentication information for copy, scan, and fax functions: • Tap the menu button. • Press “Authentication”. • Mark the “User Authentication” checkbox. • Input the username. • Input the password. TBD Authentication setting screen Application menu screen

  49. Reset Authentication Settings • Reset the authentication settings: • Tap the menu button. • Press “Authentication”. • Tap the menu button. • Press “reset”. • When the confirmation dialog appears, tap “OK”. ← Initialize the settings Application menu screen Authentication settings screen Reset confirmation screen

  50. Required Machine Configurations for Authentication • The following machine configurations are required to take advantage of user authentication or user code authentication when using Smart Device Connector: • Enable the “User Administrator Authentication” setting on the machine. • Select “Basic Authentication” or “User Code Authentication” as the user authentication on the machine. • Register the username or user code that is specified on the smart device in the machine’s contact list.

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