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IMD 204

IMD 204. I .T IN INFORMATION AGENCIES. Definition of I.T. Information technology (IT) is a broad subject concerned with technology and other aspects of managing and processing information, especially in large organizations.

sarah-fields
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IMD 204

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  1. IMD 204 I.T IN INFORMATION AGENCIES

  2. Definition of I.T Information technology (IT) is a broad subject concerned with technology and other aspects of managing and processing information, especially in large organizations. In particular, IT deals with the use of electronic computers and computer software to convert, store, protect, process, transmit, and retrieve information.

  3. Definition of I.T Includes all matters concerned with the furtherance of computer science and technology and with the design, development, installation, and implementation of information systems and applications [San Diego State University]. An information technology architecture is an integrated framework for acquiring and evolving IT to achieve strategic goals. It has both logical and technical components. ...

  4. Purpose & functions of I.T Information Technology serves to promote and advance the application of information technologies (IT) to library and information services in all societies, through activities related to standards, education and training, research, and the marketplace.

  5. Contd… The scope includes IT for the creation, organization, storage and maintenance, retrieval, and transfer of information and documents for all types of libraries and information centers..

  6. Contd… It also includes IT for the operation of libraries and information centers, as well as managerial and policy issues regarding IT. Of primary importance are applications of IT for supporting access to and delivery of information

  7. Use of I.T in Information Agencies Technology has change the world, includes the libraries and other information agencies. The application of computer support to basic processing operations has done much to alter the traditional concept of library/Information Agencies. The use of CD-ROMs, databases, e-mails, OPACs, MARC, etc. have impacted the way we /librarians work.

  8. Basic terms & concept of I.T There are many types of hardware and software used in libraries/information agencies. HARWDARE PCs – microprocessor, disk drives, printers, scanners, NETWORKS – LAN or WAN, Intranets. SOFTWARE – Word Processing, Spreadsheets, databases, Desktop Publishing, Web Browser, etc.

  9. Library Automation Over the last two decades, automation become part of library operations. Use of bibliographic networks such as OCLC (Online Computer Library Center) for shared cataloging. The keystone for effective library automation was the development of MARC (Machine Readable Cataloging)

  10. What is MARC? A format used by libraries to store and exchange catalog records. A standardized format developed by the Library of Congress for identifying all elements of bibliographic information of a cataloging record so that each element can be uniquely recognized and manipulated by a computer. The format facilitated storage, retrieval, and editing of bibliographic records by an automated system.

  11. Integrated library system contain a database of the library holdings which can be manipulated in many ways to facilitate and enhance the whole library functions. The basic library functions are: cataloguing, circulation, acquisition, ILL, serials, etc. Offer choice of system – customized/readymade. Most academic/public libraries used the integrated library system.

  12. Management & administration of automated services I.T becomes a challenge to basic administration and to librarians. To adjust to new system and to enhance or replace existing system. To ensure that procedures are fully adjusted for efficient use of available features. The investment are cost effectives.

  13. Transition, Training and Standards The planning & implementation of automation Short term/Long Term Human Factors – adjusting to change, training, etc. Files Conversion - challenge. Standards (MARC) formats – International/National ISBD International Standard Bibliographic Description. National Information Standards Organization (NISO) – Z39 Standards.

  14. The applications of I.T to library operations I.T are used to enhance library operations & functions. Mostly, the major impact are to the library’s in- house operations (functions such as the technical services) Integrated System offers a complete computer assisted functions to libraries.

  15. Acquisition Automation’s impact may begin at the earliest stage of the acquisition process. But some larger organization may have their own automated system maintain by the Finance Department. (must be consistent with the fiscal/auditing policies of the org.)

  16. Acquisition Module The Acquisition module covers the collection development Basic bibliographic data for an item (author, title, edition, year of publication, price, ISBN/ISSN, no. of copies) are necessary for ordering. The acquisition process may differ from one library to another ( refer flowchart)

  17. Cataloging The catalog provides access to the collection of materials in the library. Digital electronic or online catalog is the heart of any automated system. As a relational database, it is link to other databases (title database, author database, publisher database, etc.) so that any particular author or title only has to be entered once.

  18. Cataloging Module

  19. Serials

  20. I.T in archives & Museum The use of digital imaging and network communications technologies offers the promise of bringing cultural heritage collections out of museums and into the public eye. When captured and stored in digital form, images of works of art and artefacts - along with their accompanying textual descriptions - can be used in new, exciting ways, placing works in context rather than isolating them.

  21. Contd.. Networked information resources remove some of the physical barriers to the enjoyment of cultural heritage collections, making them available to wider audiences, including those who might never normally enter a museum building.

  22. Contd… The electronic distribution of information enables cultural institutions to reach a broad audience. This adoption of communications technologies could enable museums to enhance their educational mission and re-establish their relevance, by delivering quality content which can be readily integrated into established and developing curriculum.

  23. To realize the potential of electronic access to cultural heritage, however, museums need to explore the nature and exploitation of their digital information resources.

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