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2014 Samuel Steel Safety Group

2014 Samuel Steel Safety Group. Samuel Steel Safety Group 2014 (9 th Year as a Sponsor) . Samuel Son & Co. Ltd Joe Galasso, Ioana Puscariu, Linda Doan, Donna MacDonald, Frank Divincenzo, Jason Fitzpatrick. WSIB Andrea Leslie Safety Group Program Consultant. Meeting One Agenda.

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2014 Samuel Steel Safety Group

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  1. 2014Samuel Steel Safety Group

  2. Samuel Steel Safety Group 2014 (9th Year as a Sponsor) Samuel Son & Co. Ltd Joe Galasso, Ioana Puscariu, Linda Doan, Donna MacDonald, Frank Divincenzo, Jason Fitzpatrick WSIB Andrea Leslie Safety Group Program Consultant

  3. Meeting One Agenda • Welcome / Welcome Back to Safety Group • Emergency Event Protocol • Overview of SG Program Year • Validation Audits • SSSG Report Card • Getting Started: • Employer Guidelines • Action Plan • Group Element?? • Element List & Requirements • The 5-Steps • 5+ Advantage Program: • Audit • The Path an Injury Takes • Temporary Worker Bill 146 • MoL Blitz 2014 Safety Groups Program

  4. 2014 SSSG Firms Which Firm Does Which Process / Product? On the following slides, from the picture displayed which 2014 SSSG Firm is it? One rule: you cannot shout out your own firm 

  5. Who Does What? - Round One

  6. Who Does What? - Round Two

  7. WSIB Safety Group Program

  8. Safety Groups Program Objectives • Prevention initiative to help eliminate workplace injuries, illnesses and fatalities • Collective approach to health & safety • Success achieved through pooling of resources, mentoring and sharing of best practices • Utilize the 5-step Health & Safety Management System • Incentive to develop sustainable health & safety programs • Rewards are demonstrated through achievements in health & safety • Potential WSIB premium rebate with no surcharge

  9. Participant Requirements • Complete Action Plan • Implement/Improve elements of your health & safety program • Report Progress & Achievement to Sponsor • Attend minimum 3 Safety Group meetings • Provide and accept health & safety mentoring, networking and sharing of best practices • Participate in validation audit if selected

  10. December 2013

  11. Safety Group Validation Audits (1-5 Year) • What to Expect? 2013 Year

  12. Safety Group Validation Audits

  13. The Audit Process : Step 1 Set Standards • SG Program Requirement : Page 11 of SG Guidelines • Written Statements outlining expectations, policies, procedures and workplace rules for health and safety. Each program element must have a standard that tells everyone in the workplace what to do, how to do it and when. • Validation Audit Evidence : • Compare their standard against program element requirements as noted in Employer Guidelines • Check that standard is dated/revised/reviewed in 2012 • Review any specific company expectations set out in their standard; firms must meet the legislated requirements and their own company expectations • Verify implementation of their standard i.e. regular workplace inspections meeting the legislative minimum requirements & documentation of the workplace inspections 2013

  14. The Audit Process:Step 2 Communication • SG Program Requirement: Page 13 of SG Guidelines • Ensuring that ALL appropriate people have a clear understanding of what is expected of them as employees and what they can expect from others regarding health and safety • ALL communication must be completed by December 31st 2012 • Validation Audit Evidence Documentation of: • Ensure communication was conducted in 2012 either by ; • Meeting minutes • Memos • Safety talk agenda and minutes • Bulletin board, postings (i.e. H&S Policy) • Paystuffer, newsletter 2013 2013

  15. The Audit Process:Step 3 Training • SG Program Requirement : Pages 14-15 of SG Guidelines • Management, supervisors and workers ALL attain the knowledge and skills appropriate for the jobs. For each element, it must be determined who needs what skills and knowledge and how will the training be delivered. • ALL training must be completed and/or verified by December 31st 2012 • Validation Audit Evidence Documentation of: • Review training records including sign off sheets and/or certificates required for each element to ensure ALL appropriate staff have completed the training in 2012 • Examples of training delivery • Orientation training • Classroom Training sessions • Demonstrations by supervisors • Observing another co-worker (mentoring or buddy system) • Safety talks 2013 2013

  16. The Audit Process:Step 4 Evaluation • SG Program Requirements: Page 16-17 of SG Guidelines • Evaluation makes sure the firm is carrying out the standard, the element is properly communicated and effective training has taken place. • Checks for up to date standards and if the workplace is following the standard. • An evaluation plan may be completed by March 30, 2013. • Validation Audit Evidence Documentation of : • Analysis of observations/inspections/plant or job-site audits • Survey of employees/supervisors – interviews or questionnaire summarizing results • Quizzes of employees / supervisors – summarizing results and action planning • Statistical review & analysis - i.e. WSIB information • Review and analysis by JHSC (minutes) • Management review and analysis • Third party assessment and analysis • Completion of evaluation plan by March 30, 2013 2014 2014

  17. The Audit ProcessStep 5 Make Improvements and Acknowledge Success SG Program Requirement: Page 18 SG Guidelines • Based on results of evaluation, firm to look for opportunities for improvement and create a documented plan or recommendations to implement changes • Recognize everyone who contributed to successful incident prevention activities by meeting and surpassing company standards Validation Audit Evidence Documentation of: • Review action plan addressing the gaps identified in their evaluation • Review documentation of either: • performance evaluations • letter/memo from president, • health & safety awards, • public recognition for JHSC and/or employees, staff meeting, banquet etc, • newsletter article, • bulletin board display

  18. The Audit Process:Maintenance of Elements • SG Program Requirements:Pages 54-55 of SG Guidelines • Purpose is to continually improve the H&S management system • Firms need to reassess/audit the Five Steps of previous elements • Reviewing the elements or standards and asking for feedback from employees involves them in the health and safety program and their commitment to participate. • Validation Audit EvidenceDocumentation of: Firm is required to provide documents that demonstrate how the organization has : • annually reviewed previous elements & • evaluated previous elements, when, by whom and action taken ie. Identifying re-communication and/or training needs

  19. Workplace Interviews and Tour • Purpose is to verify employee’s and/or supervisor’s understanding of elements audited • Random selection of persons to interview for brief one on one discussion (without management present) • No documentation of persons interview. Reference to department or area only • Sample Questions per element/standards available as a resource • Verify evidence noted from document review ie:H&S board postings, JHSC meeting minutes, workplace inspections, pre-start inspections for forklifts, first aid log book and/or first aid certificates posted.

  20. Audit Validation Scoring

  21. Audit Validation Scoring (cont.) Maintenance Elements • 1st year in SG Program • No maintenance • 2nd year in SG • each element worth 5 % • 3rd year • each element worth 2.5% • 4th year • each element worth 1.67% • 5th year • each element worth 1.25% Maximum Maintenance Score is 25%

  22. Stages of SGAP Audits • Stage 1 - Desk Audit • Document and Record Review • All SGAP Firms • Stage 2 - Site Audit • Verification of SGAP Employer Requirements • Up to 10% of SGAP participants per Safety Group • Audit Closing

  23. Stage 1 - Desk Audit • Every SGAP firm • Firms required to submit supporting documentation for each of the 5 SGAP Employer Requirements • Supporting documentation audited against the 5 SGAP Employer Requirements: • Written Standard – 20% • Auditor Training – 20% • Completed Audit - 20% • WR Policy Review – 20% • Continual Improvement Plan – 20% • Provides self reported year-end score

  24. Desk Audit • Written Standard for HSMS Audit Program: • 2012 date on standard (originating/review/revise) • Reference to audit schedule timeline (at least annually) and procedures • Reference to Auditor training qualifications • Assignment of roles and responsibilities • Reference to continual improvement plan process • Auditor Training: • Record of Auditor(s) training • Date of training does not need to be 2012 • Cross-reference with HSMS Audit Review Form document : do names match • 3rd Party Auditor? – training verification is applicable 2013 2013

  25. Desk Audit 3) HSMS Audit: • An approved HSMS Audit is complete in its entirety • Supporting evidence (min. 2 sources) for each requirement • Findings/Conclusions of conformance for each requirement • Auditor(s) sign-off with date (cross reference to training record) • Documented evidence of Senior Management Review of completed audit 4) Return to Work: • As part of the HSMS Audit a documented review of RTW Standards against WSIB WR Policies

  26. Desk Audit 5) Continual Improvement Plan: • Written Continual Improvement Plan • Action Items addressing ALL non-conformities – including RTW non-conformities • At least one action item scheduled to be initiated in 2012 • Responsibilities assigned and timelines established • Documented evidence of Senior Management Review of the developed Continual Improvement Plan ______________________________________________________________________________ Each requirement worth 20 points: 5 X 20 = 100 ______________________________________________________________________________ 2013

  27. Site Audit • Up to 10% of SGAP firms per Safety Group • Same notification process as with SG firms • Date/time of site audit pre-arranged with firm • Sponsors welcome to attend as observer • Conducted by WSIB • Completion of the 5 SGAP Employer Requirements are verified based on a sampling of -documents/records/observations/interviews

  28. Site Audit • Written Standard for HSMS Audit Program: • Verified during Desk Audit • May ask to see Standard within context of H&S Manual • Auditor Training: • Verified during Desk Audit • May ask to interview Auditor(s)

  29. Site Audit 3) HSMS Audit: • Desk Audit verified the firm completed an approved HSMS Review Audit • We do not redo the HSMS Review Audit during our Site Audit • By sampling sections of the selected HSMS Review Audit we verify: • the listed evidence is available for review and/or confirmation • the audit finding can be supported by the listed evidence • may ask to see additional evidence

  30. Site Audit • HSMS Audit: • Sign-off of Auditor(s) with date • may ask to speak with Auditor(s) • Documented evidence of Senior Management Review of completed audit • may ask to speak with Senior Manager

  31. Site Audit • Return to Work: • Verify documented review of Company RTW Standards against the 6 WSIB Work Reintegration policies • Part of the HSMS Audit, therefore, same Validation Audit process applied • the listed evidence is available for review and/or confirmation, and • the audit finding can be supported by the listed evidence • may ask to see additional evidence

  32. Site Audit • Continual Improvement Plan: • Subsequent to the Desk Audit – • Verify status of action item(s) initiated in 2012 • Verify on-going status of remaining action items • May ask to interview individuals with assigned responsibilities • Verify if timelines are being followed 2013

  33. Site Audit • Audit Closing: • Review validation audit findings with firm • may include opportunities for improvement • Verify validation audit score with firm • Answer any questions from the firm • Firm acknowledges review and discussion of audit notes by signature • Copy of validation audit notes provided to firm • Advise firm a formal audit letter will be sent within 4 weeks • Audit concluded.

  34. Safety Group 2014 • Core (1 -5 year) Program: Start with completing your Workplace Assessment

  35. Workplace Assessment

  36. Action Plan Core (1-5 year) Program • Clearly sets the plan for they year • Defines responsibility • Think about the finish line and make sure you can reach the objective. • Build in time for maintenance as well

  37. Core (1-5 year) Program What would be a good Group Element for 2014? D.11 Machine Guarding

  38. Action Plan (Advantage Program)

  39. Possible Reason: Ministry of Labour Orders Received

  40. The Five Steps

  41. Step 1 - Set Standards • Written statements outlining H&S expectations and policies • See Employer Guidelines • policy statements - management’s expectations and policies about health & safety • procedures - step by step instructions for particular tasks or processes • safe work procedures - written directions that include health & safety in the work processes • Include the points in the “Element Requirement Chart” • Meet minimum legal requirements • Current date and signed Health & Safety Standards should answer the 5 W’s and How

  42. Example: Element Requirement Chart

  43. Step 2 - Communicate • General awareness of H&S elements • Ensure that everyone knows and understands what is expected of them and what they can expect of others • Many different ways to communicate: • staff meetings • safety talks • print or electronic notices – memos, newsletters, e-mails • Posters/notices • Payroll stuffer Maintain records of how you communicated each element

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