Wellington Medical Safety Group 2014 2nd Meeting: March 5

1. Wellington Medical Safety Group 20142nd Meeting: March 5

2. Welcome! • Welcome to our second meeting of the year! • Our WSIB Safety Groups Program Consultant – Andrea Leslie • The WSMG team and support staff: • Kelly Liddell • Jen Joyce • Al Kruzins • John Lazenby • Wes Mazur • Welcome to our returning and new members

3. Safety & Housekeeping • Emergency procedures • Exits and routes • Gathering area • Inclement weather • Washroom facilities • Food and Drink • Waste & Recycling • Mobile Devices

4. Future Meeting Idea • In order to know our members, would like volunteers to give a 10 minute overview of their firm, number of employees, type of work, safety successes and anything else interesting • Let us know for the next meeting. • thanks

5. Validation Audits 2014 • 5 firms have been selected • We will help the firms get ready for the audit

6. Health/Safety news • AODA ( Accessibility for Ontarians with Disabilities Act) Public Sector compliance (20+) required by Dec. 31, 2013 • Now, Private Sector (20+) compliance Jan. 1, 2014 • By January 1, 2014, public sector employers must also develop policies governing how they will meet their requirements under the Integrated Accessibility Standards.   In addition, a multi-year accessiblityplan must  be developed, posted on the organizations' websites, and provided in an accessible format upon request.

7. AODA Continued • http://www.mcss.gov.on.ca/en/mcss/programs/accessibility/ • Various self-reporting requirements • FIA requests have shown that 70% of private employers not in compliance

8. Health/Safety news • New Ontario MOL Integrated Health and Safety Strategy • http://www.labour.gov.on.ca/english/hs/strategy.php • The strategy includes actions to: - support small businesses with new resources to keep workers safe - ensure that all workers, especially those most at risk, receive the help they need - make the delivery of health and safety services more effective and efficient - raise awareness among Ontarians about ways to stay safe and healthy at work - foster compliance with workplace health and safety regulations

9. Working at Heights • MOL has introduced a 22 page training program standard of expectations for those workers http://www.labour.gov.on.ca/english/hs/pubs/wah/ Key highlights of the Working at Heights Training Program Standard include: • Module 1: Basic Theory – foundational knowledge for workers • Module 2: Practical Equipment – applied knowledge and hands-on demonstration of Personal Protective Equipment (PPE) • Delivery Requirements – modes of delivery including maximum class size • Timing – baseline duration of the training for both modules (3 and 3.5 hours respectively) • List of required equipment to be used during Module 2: Practical Equipment • Evaluation methods of learners • Valid for a period of three years after successful completion of the training

10. Health/Safety News • Walinga Inc. fined $20,000 for failure to report injury • Worker injured at Guelph site July,2013 • Lower leg trapped when load on skid tips • Went to hospital, fractured fibula, WSIB form 8 issued (note form did not state leg was broken) • Told night supervisor re broken leg • Next day (day off) worker called employer • Next regular day, worker t0ld HR broken leg • MOL contacted firm, re broken leg 4 days earlier • Fined per Section 51 (1) confirm injury and report delay

11. Ontario OHSA Reporting Obligations • Section 51. (1) Notice of Death or injury: • For death or critical injury from any cause in the workplace, constructor and employer shall notify MOL and JHSC, safety rep. and trade union immediately by phone and within 48 hours a report of the circumstances of the occurrence containing such information as the regulations prescribe • Section 5 (2) preservation of wreckage and scene of occurrence

12. Reporting Obligation Cont’d • Section 52 (1) Notice of accident, explosion, fire or incident of workplace violence causing injury: • If disabled from usual work or requires medical attention (no fatality or critical injury) one shall report within 4 days written notice of the occurrence with prescribed information and particulars to the JHSC, safety rep. and union and MOL Director (if an inspector requires notification of the Director)

13. Mark your Calendar • April 28, National Day of Mourning http://www.labour.gov.on.ca/english/hs/topics/april28.php • April 29-30, Partners in Prevention: WSPS Safety Conference http://www.healthandsafetyontario.ca/PartnersInPrevention/Home.aspx

14. Wellness Resources https://www.bestliferewarded.com/default.aspx Wellness incentive program https://activeforgood.com/ Corporate Wellness incentive programs

15. Active for Good Welcome Lisa Savelli

16. …presents Workplace Health and Wellness Challenges

17. Worker Wellbeing Welcome to Nancy Thomson RN, CCPE • One important step to improving worker wellbeing is screening for illnesses such as high blood pressure, high cholesterol or diabetes • Diabetes Screening using non-invasive methods such as the Scout portable monitor is one method

18. What is SCOUT? Done in 80 seconds!! Operator Console Elbow Cup • SCOUT is a sensitive, non-invasive, non-fasting, rapid diabetes screening device that will enable widespread, cost effective screening for diabetes and prediabetes • SCOUT will identify more treatment candidates, allowing effective intervention to delay or prevent disease and create incremental savings for the healthcare system • No blood, no fasting and immediate results may facilitate screening for primary prevention and/or secondary intervention Pre-diabetes and Diabetes Excellent tool for screening in the workplace! Sensor + Calibration Cap Forearm Cradle 18

19. Group Element B.4 Worker Wellbeing • Page 29 of 4th edition Employer Guidelines • This element promotes worker health not only at work but at home and in their personal life Element must address at least one of these : • Wellness initiative like smoking cessation, nutrition • Employee assistance program • Personal health and safety (parenting, or work-life) • Recreational health and safety (heat stress, sun) • Off the job health and safety ( driving, cycling) • Immunizations (flu vaccine)

20. Communication of Elements • Ensures that everyone in the workplace understands the standard and what is expected of them What needs to be Communicated? • Specific information, rules or workplace expectations • Updates on improvements to prior completed elements How to Communicate? • Bulletin boards, meeting minutes, safety talks, newsletters, presentations, emails, memos, posters etc.

21. How to Train on an Element • Training requires that everyone attain the knowledge and skills required appropriate for the job • In classroom, on the job, e-learning, job shadowing • Critical to document all training and maintain records and training matrix of all training • Good training follows adult learning principles and is delivered in a way to benefit your employees the best • Should include methods for practice and demonstration of what is learned, such as a quiz • Use visual aids, look at various trainers, training checklists and keep all certificates, sign-in sheets, forms etc

22. Break 15 minutes…

23. Tips to Ensure a Successful Health/Safety Audit • Be Precise • Be Prepared • Be Human • Be Fair • Discuss any problems on the spot • Sample the system to gain confidence

24. Health/Safety Management System Elements

25. How to Conduct an Audit ? • The audit should: • identify the risks and the levels of those risks within the workplace; • identify strengths and weaknesses in your safety procedures; • assess whether your safety procedures are legally compliant; • compare current documentation and practices against best practice and legal obligations; • recommend improvements in your safety procedures; • ensure that there adequate resources available to manage OHS; and • ensure that the resources devoted to health and safety are being utilised effectively.

26. 1st Year SGAP Members • You will not have carried out an H/S audit in 2013 and will not have a formal Continuous Improvement Plan (CIP) • However, you need to: • Review the 2013 Elements and the Evaluation (step 4) and Making improvements (step 5) plan • Review recommendations and summarize action items to improve • Confirm there are completion dates, persons assigned and follow-up is conducted

27. 1st year SGAP members Cont’d • Check your year 2013 year end completion report • For improvements suggested, ensure that anything non-conforming is on a CIP • These items should be implemented or a plan created to implement them • Once implemented, ensure they are implemented (with documents, updates) and they are effective • Review status of open items so that they are progressing toward completion in 2014

28. Next Steps • Year 1-5 Members Elements Action Plan Progress Report No. 1 mustbe submitted by email to Jen Joyce by May 16th, 2014 • Year 5+ Members SGAP Action Plan Progress Report No. 1 Form must be submitted by May 16th, 2014 • jen@wellingtonatwork.com (scan form) or • Fax: 905 667-1081 • Always ask for help – both Al Kruzins, Andrea Leslie and the WMSG team can guide you through the process

29. Next Meeting • Regular meeting Wednesday May 28, 2014 at the Waterfront Centre, second floor in Hamilton, ON

30. THINK SAFETHINK GREEN