How to Activate Direct Basic Payroll Deposit In QuickBooks Desktop ?

1. How to Activate Direct Basic Payroll Deposit In QuickBooks Desktop ? Presented By: QuickBooks Payroll Support WizXpert

2. How to Activate Direct Basic Payroll Deposit In QuickBooks Desktop ? You can run payroll and pay your employees through direct deposit (DD) in QuickBooks Desktop. To get DD service, you may sign up and activate this feature in QuickBooks Desktop with the following steps. Requirements to sign up for DD: ● Supported version of QuickBooks Desktop ● Active QuickBooks Desktop payroll subscription ● Federal Employer Identification Number (EIN) ● Internet access ● Bank account that can handle Automated Clearing House (ACH) transactions within the United States Note: Nominal per-transaction and per-payroll transmission fees may apply. Terms, conditions, pricing, features, service options, and support are subject to change without notice. For more information visit: https://goo.gl/YqERgZ

3. To sign up for DD: From Employees menu, select My Payroll Services, and choose Activate Direct Deposit. Looking for QuickBooks Support? Dial 1-855-441-4417

4. Complete and review the form. When asked for zip code in the legal company information, enter the 5 digits only without the extension. In the Verify Your Company Information section: ● ● Edit the Legal Company Name and Address to add the Industry

5. Select the Industry that most closely reflects your company's main business. Note: The zip code should be 5 digits only, without the extension.

6. Enter the owner's or principal's email address, nine-digit Social Security Number, and date of birth (mm/dd/yyyy). This information is required due to National Automated Clearing House Association (NACHA) rules and regulations.

7. ● Edit the Payroll Administrator Information and confirm the email address. For more information dial Toll Free 1855 441 4417

8. ● In the Enter Your Bank Information section, enter the bank account information that Intuit QuickBooks Payroll debits for Direct Deposit transactions and fees. This is your bank account that you use to pay your employees. Visit here for: Set up, edit, and remove direct deposit for employees

9. 3.Click the View Agreement link and read it. 4.Select the I have read and agree to the terms of service agreement checkbox. 5.In the Check Security Limits section, answer the questions provided. For mor informatin: QuickBooks Payroll Customer Service 3.Click the Submit button.

10. IMPORTANT: If nothing happens after clicking Submit: remove all the information on the form including the information on the Edit links, manually re-enter the information, and click Submit again. 4.A Confirmation page appears with your Next Steps instructions, which you can print. 5.Click the Return to QuickBooks button at the bottom. Things you must complete before you can begin paying your employees using DD: 1.Verify your bank account For security purposes, when you provide your initial bank information during signup, Intuit makes two small withdrawals of less than $1.00 each from the bank account you set up for Direct Deposit. Check your bank account for the amounts and confirm them in QuickBooks. You are then verified as an authorized user of the account, and the bank account is ready for authorized payroll transactions and fees. You can check article, When I activate Direct Deposit I am asked to enter 2 debits, for the steps. Once your bank account is verified, Intuit automatically refund the 2 small test debits within 7 business days from the original debit date.

11. 2.Set up your employee's bank account information in QuickBooks. Collect bank account information from employees who want to be paid by direct deposit. Employees must give written approval to you for direct deposit of their paychecks. You can check article, Set up, edit, and remove direct deposit for employees for the Direct Deposit Authorization form and how to set up the employee in QuickBooks. 3.Start creating paychecks using Direct Deposit. Reminders ● You must transmit payroll information to Intuit before 5:00 p.m. Pacific time at least 2 business banking days before the check date. You can send Intuit your payroll information up to 45 days in advance of check date. DD requires Internet access. Your QuickBooks Desktop software and DD service provide a protected Internet connection that guards against unauthorized access to your payroll data while it's being transmitted. DD can be delivered to an Intuit paycard. If 2 business days has passed but the check date falls on non-banking day or a Federal Reserve holiday, the funds will be deposited in the Employee's bank account on the next business day. ● ● ● ●

12. DD Processing Timeline: 1. DD is sent to Intuit before 5:00 pm PST, 2 banking days before the check date. ○ The status of the transaction during this stage is still pending. ○ You may void any previously sent paychecks or send additional paychecks if needed. ○ At 5:00 pm PST, payroll offloads. ○ Note: Paychecks can be sent up to 45 days in advance. ○ Holiday Reminder Visit for:How do I convert QuickBooks desktop to online?

13. 2.Payroll is offloaded. ● Typically, DD payroll is offloaded 2 banking days before the paycheck date at 5:00 PM PST. Intuit cannot stop the DD transaction at this point. DD payroll is electronically sent to ACH (Automatic Clearing House) for processing. Intuit will debit your bank account one banking day before paycheck date which can happen within a 24 hour window. This means that the payroll must be transmitted and the funds available in your company bank account, no later than 5:00 PM PST 2 banking days before the check date. FAQs for bank returns (NSF) ● ● ● ● Visit for: quick book FAQs

14. 3.Funds are posted (Pay Day). ● Funds are deposited to your employee's account on the paycheck date. ● Time of DD posting or availability of funds is determined by the employee's bank and is not controlled by Intuit. ● If the paycheck date falls on a non-banking day, the funds will be posted in the employee's bank account on the next banking day. ● Employee's bank has until 11:59 PM of the day of the check date to post the funds to the employee's bank account. ● When does direct deposit post? Visit now:QuickBook payroll support

15. Frequently Asked Questions: How do I verify my bank account in QuickBooks Desktop? If you have the 2 small amounts from your bank, you can enter the 2 amounts in QuickBooks Desktop. From QuickBooks Desktop: Employees> My Payroll Service> Activate Direct Deposit. How soon can I start using Direct Deposit? Immediately after verifying your bank account in QuickBooks Desktop, the direct deposit service is available to use. You can refer to the article, Set up, edit, and remove direct deposit for employees for steps. For more information about:How to change your Direct Deposit Bank Account QuickBooks

16. How do I process or send direct deposit in QuickBooks Desktop? Process payroll or create paychecks in QuickBooks Desktop in the same way you usually do, then send the direct depositto Intuit. How soon can you deposit the funds to my employees' account? It takes 2 business banking days for Intuit to deposit the funds to your employees' bank accounts. ● You must transmit payroll information to Intuit before 5:00 pm PST at least 2 business banking days before the check date. ● You can send Intuit your payroll information up to 45 days in advance.

17. Why is the Activate Direct Deposit option missing in my QuickBooks Desktop? This happens if the EIN in your QuickBooks Desktop Company File has been previously signed up for Direct Deposit but was cancelled. To reactivate: 1. Go to Employees > My Payroll Service > Account/Billing info. 2. Sign in using your Intuit Account credentials. 3. In the Direct Deposit Box, click on Activate and follow the onscreen instructions. If you get an error when performing these steps, reach out to our QuickBooks Desktop Payroll support for assistance. 1000748 For More info: visit

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