Core-CT Project Financials User Group Meeting

1. STATE OF CONNECTICUTCore-CT Project Financials User Group MeetingJanuary/February 2004

2. AR Topics Transfer Invoices Payment Predictor Items w/ Multiple Accounting Lines Unposting Items & Payments Unpost Direct Journals Grant Transfers GL Topics – Budget vs. Actuals Commitment Control Spreadsheet Journals Agenda Intro to Production Support • Financial Reporting

3. Accounts Receivable • Transfer Invoices • Payment Predictor • Items with Multiple Accounting Lines • Unposting Items and Payments • Unposting Direct Journals • Grant Transfers

7. Transfer Invoices 123456 BecomesItem ID #

8. Transfer Invoices TransferInvoice# 123456

9. Payment Predictor Detail Report

10. Payment Predictor Detail Report

11. Items with Multiple Account Code Distributions

12. Items with Multiple Account Code Distributions

13. Items with Multiple Account Code Distributions

14. Items with Multiple Account Code Distributions

15. Items with Multiple Account Code Distributions

16. Items with Multiple Account Code Distributions

17. Receivable Item and Payment – Did it post to GL?

18. Receivable Item and Payment – Did it post to GL?

19. Receivable Item and Payment – Did it post to GL?

20. Direct Journal Deposits – Did it post to the GL?

21. Direct Journal Deposits – Did it post to the GL?

22. Direct Journal Deposits – Did it Post to the Budget Ledger?

23. Direct Journal Deposits – Did it Post to the Budget Ledger?

24. Direct Journal Deposits – Did it Post to the Budget Ledger?

25. When do I Unpost Items ? 32

26. Unposting Items

27. Unposting Items

28. Has Payment Been Applied ? 32

29. Has Payment Been Applied ? 32

30. Unpost Payments

31. Unpost Payments

32. Unpost Payments

33. Research Payments

34. Research Payments

35. Research Payments

36. Research Payments

37. Research Payments

38. Research Items from Payments

39. Unpost Items – Entering a Credit

40. Unpost Items – Entering a Credit

41. AR Reports http://www.core-ct.state.ct.us/user/finjobaids/docs/ar_reports.doc

42. Federal Receivables • Authorized by OPM • http://www.osc.state.ct.us/memoarchives2/97memos/memo9751.htm • Based on a Grant Award from a Federal Agency • Required Budgets – KK_APPROP, ALLOT, AGY 1 or 2, PRJ 1, 2 or 3 • Funding – drawdowns to reimburse expenses already incurred • Receivable – for the amount of the drawdown only • Deposit – build a worksheet to apply the payment to the open item

43. Advance Funded Grants • Awarded directly to the agency • http://www.osc.state.ct.us/memoarchives2/97memos/memo9751.htm • Based on a Grant Award from a Public or Private Agency • Required Budgets – • KK_APPROP, ALLOT, ASSOC_REV • AGY 1 or 2, PRJ 1, 2 or 3 • Funding – drawdowns, check, or EFT in the amount of the grant • Receivable – for the amount of the drawdowns, check, or EFT only • Deposit – build a worksheet to apply the payment to the open item

44. Grant Transfers • Authorized by OPM • Based on a Grant Award from a Federal Agency • Required Budgets – KK_APPROP, ALLOT, AGY 1 or 2, PRJ 1, 2 or 3 • Funding – B-107 vs. Transfer Invoice (CO-608) • Receivable – for the amount of the installment payment only • Deposit – Payment Predictor vs. Build a Payment Worksheet

45. Accounts Receivable ANY QUESTIONS?

46. Downloading the Presentation

47. Downloading the Presentation

48. Downloading the Presentation

49. BREAK

50. Production Support • Keep Core-CT Up and Running • Provide training to End-Users • Monitor the system for problems – both system and user errors • Implement delayed functionality of Phase 1 modules • Coordinate and disseminate business process decisions