Hotel Management System

1. Hotel Management System SARA Infotech (P) Ltd. Bombay, India.

2. Modules • Guest Reservation and Registration • Guest Care • Facilities Management and Scheduling • Guest Record History • Guest Billing • Kitchen and Restaurant Management • Finance and Administration • Purchase Management • Payroll • Human Resources Management

3. Guest- Registration • Reservation of a Room and Bed • Check in of Guest/Group of Guests • Assignment of Room and Bed • Transfer of Guest from one room and • bed to another room and bed • Pending Check outs • Check outs of a Guest • De Reservation of Room and Bed • Cleaning of Room and Bed • Transfer of Guest Profile to Guest • history Competitive Analysis, Cont.

4. Guest Care • Services to be provided to a guest • Special care required/provided • Services provided to a guest

5. Facilities Management and Scheduling • Facilities required for a date and time(Banquet room,Conference room etc.) • Availability of facilities

6. Guest Record History • Maintain detail Guest database • Assign history id to a Guest • Maintain l history of each guest, for each visit

7. Guest Billing • Define rates of Room ,Bed, services provided to the guest • Automatic Billing for various services , provided to the guest

8. Kitchen Management • Define various types of meals • Calculation of various type of meal to be prepared • Define bill of material for each type of meal. • Procure various eatable items • Maintaining stock of different eatables • Supply meal as per the requirement of guest

9. Finance and Administration • Account codes & account groupings • Details of Banks of the company • Purchase bills • Sales invoices • Receipts from customers • Payments to suppliers • Journal vouchers • Bank to Bank transactions or Bank to Cash transactions • View / print payments to be made • Approve payments

10. Finance and Administration (Cont.) • Print payment vouchers • Print cheques • Hole payment for an invoice or for vendor • Compare budgeted expenditure with actual expenses • TDS rates for various types of bills • Debit & credit notes • Post transactions to General Ledger • Perform period end, monthly and yearly processing

11. Finance and Administration (Cont.) • Display / print customers outstanding • Display / print vendors outstanding • Print day books • Print General Ledger • Print trial balance • Consolidate account of various division

12. Purchase Management • Maintain vendor details • Purchase agreements with vendors • Payment terms for vendors • % tolerance for short/excess supply • Purchase requisitions • Check requisition against budget • Approve purchase requisition • Reject purchase requisition • Maintain price list of vendors • Create & maintain purchase orders

13. Purchase Management (Cont.) • Record vendor’s acceptance for purchase orders • Hold purchase orders • Amendment of purchase orders • Cancel purchase orders • Close purchase orders • Receipt of goods • Inspection of goods • Return sub-quality goods • Reject goods • On-line review of Vendor details / • status of requisition / purchase order. • Print various reports

14. Payroll • Employee Data Maintenance • Monthly Pay slip Generation • Attendance & leave Management • Overtime • Income - Tax • Bonus • Superannuation • Gratuity • Loan Administration • Provident Fund