Telework Training for Employees

1. State Personnel Administration Telework Training forEmployees

2. Why Training?/Objectives Why Training?/Objectives • Review Telework requirements. • Review strategies for success as a teleworker. • Clarify expectations. • Review telework selection criteria. • Review Telework Agreement • Review safety considerations for the telework location. • Review FLSA applicability to telework. • Review Statewide Policy

3. Telework Defined • Telework is a management option that allows selected employees to perform some job tasks at home or another acceptable remote location for one or more days per week, month, or selected time period. • Telework is a privilege, not an employee right. • Both manager and employee agree on telework arrangement.

4. It Works Best with the “Right”… • Employee qualities • Management support • Identified job • Alternate workspace

5. Why Telework? • Organizational effectiveness. • Employee productivity. • Community and environmental benefits.

6. Telework Considerations Telework is not a substitute for child or dependent care.

7. Self-Assessment Tools • Review Successful Teleworker qualities Pages 7-8 • Sample Self-Assessment – Attachment B of Policy

8. Learning Check A good candidate for telework is an employee who: • A - Is a self-starter. • B - Is a good time manager. • C - Completes projects on time. • D – Has a job identified as eligible. • E - All of the above.

9. Home Office and Safety Considerations Office equipment Information security Fire safety Smoke detector Fire extinguisher Avoid injury Remember to take breaks. Review pages 14 – 17.

10. Home Office and Safety Requirements • Home workspace is extension of agency workspace. • Agency workspace rules apply to home workspace environment. • Employee signs certification. Review pages 58 – 59.

11. Telework Agreement • Telework requirement. • Outlines terms and conditions of teleworking. • Signed by employee and manager. • May be amended as needed. • Review or renew at least annually. Review pages 49 – 53.

12. Telework Agreement • Work Hours and Leave • Work Schedule and Work Status • Work Performance • Standards of Conduct • Supplies and Equipment • Liability • Inspections

13. Statewide Policy Review • The Statewide Policy on Teleworking defines the guidelines and rules for the telework program. • Policy begins on page 40. • Refer to page 43. Item 7 Employee Participation.

14. Statewide Policy Review • Eligible position • Eligible employee • Teleworker • Workspace and work hours • Guide for Telework Agreement

15. Learning Check True or False? - I should contact my supervisor if I am injured while teleworking.

16. Learning Check True – If an injury occurs during teleworking hours, the employee shall immediately report the injury to the supervisor. The Georgia Workers’ Compensation law applies.

17. Planning for Telework Success Meet Common Challenges • Get organized. • Manage your work. • Train family members and others. • Establish a routine. • Utilize assistance and support contacts.

18. Planning for Success • Practice good habits. • Pace yourself. • Have a “Plan B.” • Review suggestions on pages 17-20.

19. Telework Requirements Did you sign these? • Agreement • Workspace Certification • Work Away Information Form

20. Welcome

21. ( Congratulations! You have completed Telework Training for Employees. If you have questions, contact your Agency Coordinator