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Maneuvering Through the Cohort

Accountability Web Portal. Maneuvering Through the Cohort. Access the portal. Open http://ap.alsde.edu in your favorite web browser. New user: Register. New user must register (choose Register from Welcome menu). Register.

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Maneuvering Through the Cohort

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  1. Accountability Web Portal Maneuvering Through the Cohort

  2. Access the portal • Open http://ap.alsde.edu in your favorite web browser.

  3. New user: Register • New user must register (choose Register from Welcome menu).

  4. Register • SSN must be registered with Education Directory OR in LEAPS financial. • Contact your principal or superintendent after you register in Education Directory to confirm your school/system assignment.

  5. Existing user: Login • Returning user can not register (choose Login from Welcome menu).

  6. Login • Returning user provides email address and password. • Forgot password? Reset it yourself. • Changed email? Update it after successful login.

  7. Gain Access to Cohort • After successful login, Welcome menu shows email address. • Cohort is under the AYP menu.

  8. Gain Access to Cohort (2) • If no AYP or AYP » Cohort option, go to Help » Gain Access.

  9. Gain Access to Cohort (3) • Enter access code – one time only. • Superintendent will receive email by COB 2 MAR 2012 with access code; contact your superintendent.

  10. Two levels of access • School • Can only see students at school where assigned in EdDir or LEAPS. • System • Can see students at any school in system based on EdDir/LEAPS entry.

  11. Graduation Year selection • Select from dropdown • View only vs. update • Cohort makeup

  12. System selection • Most will only have one option here • If so, it is pre-selected

  13. School selection • If school level access, only one option, and pre-selected • If system level access, select a school

  14. Subpopulation selection • Anyone can use • Changes summary numbers andstudents in grid

  15. Cohort summary/chart • Numbers for current system/school/sub-population. • Chart has same information (in manager friendly terms)

  16. Row sorting/filtering • Matches anything in that column (middle of word) • Can filter multiple columns • Summary numbers do not change

  17. Choose/order columns • Add/remove columnsto current view

  18. Export to Excel • For printing/sorting only. • All changes must be made to Accountability Portal, no upload of Excel file.

  19. Student history • Expand the arrow to the left of the SSID • PersonId (PID)

  20. Cohort build comments • Added during automated process • Help determine inclusion/exclusion in cohort.

  21. LEA/ALSDE comments • You can add comments about the student to assist in researching cohort. • Comments will be visible to anyone with access to student.

  22. Update status • List of all updates to student. • Includes comments from ALSDE • Approval/rejection status

  23. Action column • Select new record type for current student

  24. Action column (2) • Add any additional details to help P&S in decision making • Must select save

  25. Updated student tab • View students that have been updated at any time, last 24 hours, only approved, only rejected, only unanswered, or only by current user.

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