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Build It and They Will Come: SharePoint 2013 User Adoption

Build It and They Will Come: SharePoint 2013 User Adoption. Stacy L. Deere-Strole. Who is. Stacy Deere-Strole. Co-Author of Using Managed Metadata SharePoint 2010 & 2013. Greatest Achievement New Godmother. Fun Facts. Great American Ballpark – 290M. Nationals Park – 611M .

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Build It and They Will Come: SharePoint 2013 User Adoption

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  1. Build It and They Will Come: SharePoint 2013 User Adoption Stacy L. Deere-Strole

  2. Who is Stacy Deere-Strole

  3. Co-Author of Using Managed Metadata SharePoint 2010 & 2013

  4. Greatest Achievement New Godmother

  5. Fun Facts Great American Ballpark – 290M Nationals Park – 611M Citi Field – 900M Oakland Coliseum – 25.5M Marlins Park – 550M Angel Stadium – 24M Dodger Stadium – 23M Chase Field – 354M Safeco Field – 518M Fenway Park – 650K PNC Park – 216M Wrigley Field – 250K Turner Field – 209M Yankee Stadium – 1.5B SharePoint Environment Build Ranges: 12,000 – 150,000

  6. Agenda • The History • Where Did We Start? • Project Kick-off? • Discovery • Recommend & Build • More Statistics • Following Up • Initiatives

  7. Where Did We Start? • Initial Meeting • Introductions • Review Scope of Project • Learn Company Culture • Learn How They Communicate • Provide Governance Template • Agreement to “Step out of your comfort zone”!

  8. Where Did We Start? Very lower user adoption & understanding of SharePoint Central Admin, App & WFE SQL

  9. Where Did We Start?

  10. Project Kick-Off • Identify & Approve Timelines • Review Process for Discovery Sessions • Who to Invite • Types of Questions • Ensuring Interaction • The Promises!! • Follow-Ups • Tour the Company • Formal Communication Plan • Executive Sponsor Meeting\Involvement • Getting to know the company & business

  11. Project Team Get to know and bond with team members. Learn their strengths & weaknesses… • Identify Team & Roles • Executive Sponsor • Project Manager • IT Support • Site Owners • Consulting Team

  12. Discovery • Getting Honest Responses • Provide leading questions… • When they state “I wish it could do x” let them know it can. If time at end of day I’ll show you. • Discuss Full Project Involvement • Executive Sponsor – Step In show support • Communication • SDPS Assessment

  13. What Did We Discover

  14. Discoveries Nobody Trusts The Data Duplication of All Major Processes Duplication of Data No Understanding of Automation\Forms No Standardizations (Browsers, etc.) Don’t Trust Reporting Location inability to utilize tools No SLA’s of any kind Really only use the site for forms… Aware there are better ways… Graphic Request – Not a true request Communication seemed to be a bad word No Formal Training Contributor Permissions to All Sites No Governance Nobody Aware of Permission Issues

  15. 2010 Statistics 38,301 Page Views 78%

  16. SharePoint 2010 Portal

  17. Site Architecture

  18. Site Architecturehttp://portal.domain.com/sites/budgets

  19. Site Architecturehttp://portal.domain.com

  20. 147

  21. QuotesKeeping Us Moving Forward “The historical sense involves a perception, not only of the pastness of the past, but of its presence” ― T.S. Eliot, Four Quartets “Disregard for the past will never do us any good. Without it we cannot know truly who we are.” ― Syd Moore

  22. I HAVE ALL THIS INFORMATION… NOW WHAT???

  23. Here’s where the fun and the hard work pays off.

  24. New Architecture

  25. Design Decisions

  26. Design Decisions

  27. In-Line with Building a Baseball Stadium

  28. Sites, Navigation, Databases Oh My! • Web Applications • Site Collections • Navigation • Content Databases • Managed Metadata • Quotas

  29. The Source

  30. Team Sites

  31. 17

  32. Site Architecture & Topology

  33. QuotesKilling a Project Before it Starts “This Totally Goes Against Our Culture!” ― Anonymous

  34. The Source

  35. Usage Statistics (5 Months)

  36. Search Statistics

  37. Never Forget to Follow-Up • Training • Developers, End Users & Site Administrators • Governance • Phase 2 (Backlog) • Communication • Responsibilities & Roles • Provide Tools

  38. Now What? Automation is a Directive Internet Site Convertion to SharePoint Selling Product Online!! Technology Standardization Governance All Locations are Equal Additional Environments Going Mobile

  39. Feedback • Training Still Needed • Accessing & Getting too Information much easier. • Navigation • Has Elevated Communication • Has Elevated Performance • Excited about Automation • IT & Strategic Planning are more plugged into the Organization & our needs • Critical Date Calendar has really drawn departments closer together.

  40. Great American Ballpark

  41. @sldeere www.linkedin.com/in/stacydeere/ https://www.facebook.com/focalpointsolutions sdeere@focalpointsolutions.co Stacy Deere-Strole BLOG:http://spmindmelt.focalpointsolutions.co COMPANY: http://focalpointsolutions.co

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