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Data Resources for Managing Graduate Programs March 14, 2012

Data Resources for Managing Graduate Programs March 14, 2012. Presented by. Carol Livingstone Associate Provost for Management Information 333-3551 livngstn@illinois.edu. Why be data-savvy?. To better manage your program To know what others know about your program To respond to inquiries

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Data Resources for Managing Graduate Programs March 14, 2012

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  1. Data Resources for Managing Graduate ProgramsMarch 14, 2012

  2. Presented by Carol LivingstoneAssociate Provost for Management Information333-3551livngstn@illinois.edu

  3. Why be data-savvy? • To better manage your program • To know what others know about your program • To respond to inquiries • To avoid reinventing the wheel

  4. Our Goals for Today • Walk through some of the Management Information web sites & other sites • Understand the value of the data for the management of your program

  5. Set a bookmark today:http://www.dmi.illinois.edu

  6. Departments and Executive Officers • Department addresses & phones • Executive officers and other roles – including “Academic Advisors” • Staff directories • Department URLs

  7. Student Enrollment Reports • “Official 10-day” enrollments • Final Statistical Abstract: campus totals, use for general information about campus. • Enrollments by college, dept, program: degree, major, concentration, class, gender, race, citizenship, residency

  8. Student Enrollment Reports • Trends in time by program • Survey responses • Grant proposals: • institutional characteristics Typical uses

  9. Course Information System • All courses, sections, instructors, IUs since 1987 • Helpful FAQ explaining course processing & accounting. • Many ways of viewing the data • Course history is tracked despite changes in rubric or number.

  10. Course Information System • Complete course history • Faculty Teaching History • Six-Ten Report

  11. Course Information System Six-Ten Report • - Courses not offered in the past three years (fall, spring, summer terms, on- and off-campus) • - Courses failing to “make” in the average of the last two offerings: • 10 students for 100-400 level • 6 students for 500, 600, 700 level

  12. Two Course Accounting Systems • 1. Credit for offering a course • Determined by controlling dept • Must be a crosslisting dept • Used for external reporting • Some internal reporting: (class size, who is teaching….)

  13. Two Course Accounting Systems • 2. Credit for paying for a course • Determined by dept paying instructor • Must be a dept paying the instructor • (If courtesy - no pay - we use the offering dept) • Used for internal reporting • (budget allocation, $ per IU, IU per FTE)

  14. Campus Profile Ten years of data summarized by department, college, and campus: • Budgets & expenditures • FTE and headcount staff • Student enrollment, qualifications, retention, graduation rates • Course enrollments & IUs • much, much more!

  15. Campus Profile – some important metrics • FTE, Hdct grad asst and hrly appts • Applications, Accepts, Enrollments • Grad and Professional Enrollment • Additional thesis students • Degrees • Terms to degree

  16. Campus Profile Types of Reports Available • Standard Profile • One unit per page • Most commonly used items

  17. Campus Profile Types of Reports Available • Strategic Profile • One unit per page • Two sets of Metrics • Campus-wide & College-specific • Three kinds of Charts • Dashboard, Campus-wide Chart, Unit-Specific Chart

  18. Campus Profile Types of Reports Available • Custom Reports -- You select: • Units • Items

  19. Tuition, Waiver, Appointments

  20. Tuition, Waiver, Appointments • What tuition is being charged to your students and what kind of waivers do they have? • How much will you need to pay another dept for the tuition for the grad asst you’ve hired?

  21. Databases outside of DMI Academic Analytics: Faculty scholarly productivity database Summary data & graphics for each doctoral program in US: • Books • Citations • Journal Articles • Grants • Awards

  22. Databases outside of DMI • Decision Support data warehouse • Standard reports: Eddie • Business Objects: drag & drop create reports • Planning & Budgeting • IPEDS: enrollments, degrees, faculty • Campus databook: Retention, new student characteristics • Underrepresented report – minorities & disabled students

  23. Questions ????

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