Valley View School District 365U

1. Valley View School District 365U New Teacher Orientation Technology Services August 15, 2012 Don TufanoDirector of Instructional Technology Catherine NeumannInstructional Technology Specialist (6-12)Bob PetittoInstructional Technology Specialist (PreK-5)

2. Agenda • Computer Acceptable Use Policy (AUP) • Computer Login and Password (Criteria) • Email (Outlook and Online) • Attendance (CIMS) • Subfinder • Edline / GradeQuick • Workorders • Cloud • Coursewhere • ParentLink • Technology Resources

3. Computer AUP • Signed 2 copies • One to keep • One for District Records

4. Saving Documents • All documents should be saved to a Network Drive • Personal Drive / My Documents (H:) • Student Drive (K:) • Staff Resources (N:) • Staff Share Drive (S:) (L:) • District Share Drive (V:) • Any data saved to the Desktop CANNOT be restored by the Technology Staff

5. Saving Documents

6. Network LogonEntering your username and password • User name is LAST name, FIRST initial, MIDDLE initial • New passwords are setup as ____________

7. Network LogonChanging your network password • Once logged in to the network (on your Windows desktop), hold the CTRL + ALT + DEL keys. This will bring up the following window. • Click on CHANGE PASSWORD. In the next window, enter your current password, then enter a new password (and re-enter to confirm the new password).

8. Password Change • All staff will be required to change their password semi-annually, in the Fall and Spring. • A reminder email will be sent • Password changes can be completed while logged in at school or via the Cloud. • Staff CANNOT change their password through OWA.

9. Login / Password • Your password must be a minimum of six (6) characters in length, CANNOT start with a number, and meet at least three (3) of the following criteria. • Have at least one (1) letter that is UPPERCASE • Have at least one (1) letter that is lowercase • Have at least one (1) number in the password, but DO NOT start the password with a number • Have at least one (1) unique character, either # (pound sign) or @ (at sign) or $ (dollar sign) • You cannot use your previously used passwords. • You cannot use part of your first or last name in the password. • http://www.vvsd.org/helpdesk/pwchecker/

10. 2 Ways to Access • Microsoft Outlook (@ school only) • Microsoft Outlook Web Access (any web browser) Email Overview

11. Microsoft Outlook • Can only be accessed on the district network. • Each district location has a specific setup, please refer to your handouts for setup instructions.

12. Outlook 2007 Setup • Click Start  Programs  Microsoft Office  Office 2007  Outlook. • Go through the prompts and click Next until it finishes loading. • On the first box click No. • On the second box that pops up RSS feeds, click No.

13. Microsoft Outlook Web Access • Web based email • Outside the district, connect to www.vvsd.org to access Microsoft OWA. Access directly from owa.vvsd.org/exchange

14. Online Attendance

15. Online Attendance • An icon should be on your desktop • Can also be accessed from the V drive

16. Online Attendance Password • CIMS password can be changed at the CIMS Web Access window. • Must be a minimum of 5 and maximum of 10 characters. • Must start with an alpha character (not a number). • May contain alpha and numeric characters. • Password reset assistance: helpdesk@vvsd.org

17. Employee Absence • Reporting Tool • Online • Phone Subfinder

18. Last Name only (ex: Smith) Not User ID (ex: SmithSM) 6 Digit # Password from Human Resources

19. Website • Grade Reporting Software • Edline (Web Access for all class pages) • GradeQuick (Web Access for Gradebook) Edline & GradeQuick

20. Edline / GradeQuick

21. Edline / GradeQuick OR Occasionally you will see Pop Up messages. Read through the message each time before closing the window.

22. Edline / GradeQuick

23. Edline / GradeQuick

24. Edline / GradeQuick

25. Work Orders • General Information • http://www.vvsd.org/helpdesk/ Helpdesk Overview

26. News / Alerts • Submit / Append / Get Status on a Work Order Helpdesk

27. Tips, What’s Hot, iHOME What’s Hot Most popular information Downloads: Installation directions – no Work Order needed Technology 101 Tips: Directions on how to resolve most common issues immediately

28. SelfServe - Updates • Many applications require frequent updates • Adobe Flash Player • Java • Microsoft Silverlight • Shockwave

29. Software & Resources • Online Student Resources • Worldbook Online • Follett Destiny / WebPath Express • Learn360 • BrainPop, BrainPop Jr., BrainPopEspañol • Gale / Cengage • Edline • Web Content Management • Parent / Student Portal • Teacher Website Creation • Post Documents • Homework Assignments • Links to Web Resources • Calendar Items • Class News Items • Microsoft Office Suite • Word • Excel • PowerPoint • Access • Publisher • District-Wide Software • Inspiration / Kidspiration • GraphClub • KidPix • E-Grade Books • GradeQuick Web via Edline

30. Technology Resources • Classroom PCs / Laptops • Computer Labs: Stationary & Mobile • Wireless Network • LCD Projectors • Document Cameras • SMART Technologies: Interactive Whiteboards • Digital Cameras / Camcorders

31. Access District • Information • http://cloud.vvsd.org Cloud

32. Cloud Access

33. Open Application Zoneor Logout

34. Cloud Applications

35. Register for • Trainings • http://www.solutionwhere.com/vvsd/cw/main.asp Coursewhere

36. Coursewhere • Online Registration System for professional development • Comprehensive list of activities, courses, and workshops throughout the school year • Staff members sign-up in advance • Course availability on a first come, first serve basis

37. Username/ Password USER IDUser ID is your district email username. PASSWORDPassword is your first and last initials, plus the last 4 digits of your social security or the last 4 digits of your employee identification number (EIN). PROFILEUpdate your profile information including school, position and substitute requirements with each registration. Contact Lisa Langer, langerlm@vvsd.org, with any login concerns

38. Email and Phone Notification System ParentLink

39. ParentLinkSignUp • Enter http://info.vvsd.org into your web browser. • Click “Staff Sign Up for ParentLink Email”.

40. General Information Technology

41. Technology Support Resources • Help Desk (helpdesk@vvsd.org) • Technology Department Field Technicians • Technology Coaches • Webmasters / Edline Administrators • GradeQuick Web Trainers • LMC Directors • Building-Based Training Sessions • Central Office Training Sessions

42. Technology Services • Helpdesk Requests: Include Name, Department, Room #, Phone #, Asset Tag Information • Tips: Be Specific and provide as much detail as possible • Asset Tags / Room Tags: Technology Services inventory system / DO NOT REMOVE TAGS • DO NOT MOVE EQUIPMENT: Submit a Helpdesk request identifying the item(s) to be moved and the equipment will be moved for you and the inventory will be properly updated. • Personal equipment – see VVSD Technology Department Resources handout • Includes laptops, iPads, smart phones • Connect via OpenVVSDWiFi

43. HelpdeskContact Information • Complete Helpdesk Request Form online • https://www.vvsd.org/helpdesk/workorder/ • Be Specific! Include as much information as possible • Helpdesk phone • (815) 886-2700 x222 • No E-Mail Access • Technical Emergency • Building Technology Support Team • Technology Coaches • Webmaster / Edline Administrator

44. Needan Answer? • Check the District Wiki Page www.vvsd.org Staff website  Wiki Website • Website URL https://wiki.vvsd.org/