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E-Verify

E-Verify. Research Administrator’s Network Meeting November 1, 2012 David Day, University Human Resources. Why is E-Verify important to us :. $168M of federal contracts at UM have the E-Verify requirement Contracts & amendments with the requirement are routinely received

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E-Verify

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  1. E-Verify Research Administrator’s Network Meeting November 1, 2012 David Day, University Human Resources

  2. Why is E-Verify important to us: • $168Mof federal contracts at UM have the E-Verify requirement • Contracts & amendments with the requirement are routinely received • Non-compliance with E-Verify requirements = loss of all federal contract dollars to all areas of UM (not just the non-compliant unit/dept.)

  3. What is E-Verify • An internet based system operated by U.S. Citizenship and Immigration Services (USCIS) in partnership with the Social Security Administration (SSA) and the Department of Homeland Security (DHS) • Employee information is entered into E-Verify were it is checked against federal databases to confirm identity and employment eligibility

  4. E-Verify at the U-M • E-Verify regulations took effect in September, 2009 and require federal contractors to participate in the E-Verify program • Applies to federal contracts not grants • Federal contracts of ≥$100,000 & ≥120 days • Applies to sub-contracts and sub-contractors • U-M began using E-Verify in 2009 in accordance with the regulations

  5. E-Verify at U-M • U-M enrollment requires us to E-Verify faculty, staff & temporaries assigned to a federal contract containing the E-Verify requirement • Any faculty, staff, & temporaries paid from a contract with the E-Verify requirement must be E-Verified • Individuals hired before 11/6/1986 are exempt • Within 3 days for new hires & 30 days for existing employees transferring onto contract • Can not prospectively E-Verify • Only have to E-Verify once while at UM

  6. E-Verify at U-M • A Process Overview: • A process exist to assist you with identifying federal contracts with the E-Verify clause • ORSP & Office of Sponsored Programs are reviewing contracts for the FAR E-Verify clause • Notices from these offices will assist in alerting you to the E-Verify clause • University HR audits payroll records to determine which faculty, staff & temporaries were paid by a project with the E-Verify clause • Can not rely on this “audit” due to timeliness requirements

  7. E-Verify at U-M • E-Verify Timelines require: • New UM hires onto covered contracts must be E-Verified within 3 days of hire • New positions that will be paid by a covered federal contract should be identified at time of recruiting • Current faculty, staff, temporaries assigned to covered federal contract must be E-Verified within 30 days • From date that they begin work on the project

  8. What you should do: • Monitor all contracts & PAN notices for E-Verify requirement • Identify the individuals appointed to or will be appointed to covered contracts • Ensure appointments are processed on a timely basis • Work with unit/department HR to coordinate getting employees E-Verified

  9. E-Verify Resources • More information on E-Verify is available at the following address; http://www.hr.umich.edu/everify/ • David Day, UHR, 763-2387 or dlday@umich.edu

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