North Carolina State Board of Elections

North Carolina State Board of Elections

GOOD MORNING

North Carolina State Board of Elections SEIMS WHAT’S NEXT

North Carolina State Board of Elections AGENDA 2005 CHANGES • HAVA • OTHER ITEMS

North Carolina State Board of Elections SCREENS, REPORTS AND FORMS ARE MOCKUPS AND ARE NOT EXACTLY WHAT THE FINAL ONES WILL LOOK LIKE

North Carolina State Board of Elections SEIMS PLANS • PROVIDE SUPPORT TO MEET THE REMAINING HAVA REQUIREMENTS • JURY LIST PROCESSING • IMPROVEMENTS TO GEOCODE • NEW ONE-STOP ABSENTEE SUPPORT • DMV IMAGES • BIRTH DATE CONFIDENTIALITY

North Carolina State Board of Elections SEIMS – HAVA PLANS • PROVIDE SUPPORT TO MEET THE REMAINING HAVA REQUIREMENTS • DRIVERS LICENSE # OR SSN REQUIRED • SSN VALIDATION • UNIQUE ID • ALL COUNTIES ON SEIMS

North Carolina State Board of Elections HAVA (a) COMPUTERIZED STATEWIDE VOTER REGISTRATION LIST REQUIREMENTS.— (1) IMPLEMENTATION.— (A) IN GENERAL.—Except as provided in subparagraph (B), each State, acting through the chief State election official, shall implement, in a uniform and nondiscriminatory manner, a single, uniform, official, centralized, interactive computerized statewide voter registration list defined, maintained, and administered at the State level that contains the name and registration information of every legally registered voter in the State and assigns a unique identifier to each legally registered voter in the State (in this subsection referred to as the ‘‘computerized list’’), and includes the following: (i) The computerized list shall serve as the single system for storing and managing the official list of registered voters throughout the State. (ii) The computerized list contains the name and registration information of every legally registered voter in the State. (iii) Under the computerized list, a unique identifier is assigned to each legally registered voter in the State. (iv) The computerized list shall be coordinated with other agency databases within the State. (v) Any election official in the State, including any local election official, may obtain immediate electronic access to the information contained in the computerized list. (vi) All voter registration information obtained by any local election official in the State shall be electronically entered into the computerized list on an expedited basis at the time the information is provided to the local official. (vii) The chief State election official shall provide such support as may be required so that local election officials are able to enter information as described in clause (vi). (viii) The computerized list shall serve as the official voter registration list for the conduct of all elections for Federal office in the State.

North Carolina State Board of Elections SEIMS – HAVA (a) COMPUTERIZED STATEWIDE VOTER REGISTRATION LIST REQUIREMENTS.— (1) IMPLEMENTATION.— (A) IN GENERAL.—Except as provided in subparagraph (B), each State, acting through the chief State election official, shall implement, in a uniform and nondiscriminatory manner, a single, uniform, official, centralized, interactive computerized statewide voter registration list defined, maintained, and administered at the State level that contains the name and registration information of every legally registered voter in the State and assigns a unique identifier to each legally registered voter in the State (in this subsection referred to as the ‘‘computerized list’’), and includes the following: (i) The computerized list shall serve as the single system for storing and managing the official list of registered voters throughout the State. (viii) The computerized list shall serve as the official voter registration list for the conduct of all elections for Federal office in the State.

North Carolina State Board of Elections COUNTY SEIMS COUNTY SEIMS COUNTY SEIMS STATE SEIMS COUNTY VOTER REGISTRATION LIST COUNTY VOTER REGISTRATION LIST COUNTY VOTER REGISTRATION LIST CONSOLIDATED COUNTY LISTS SEIMS – HAVA PLANS CURRENT SEIMS • DATA IS ENTERED IN THE COUNTY • REPLICATED REAL TIME TO STATE SEIMS • THE STATE DATABASE/STATE LIST IS A CONSOLIDATED LIST OF THE COUNTY LISTS

SEIMS – HAVA PLANS North Carolina State Board of Elections STATE SEIMS OFFICIAL STATE VOTER REGISTRATION LIST (viii) The computerized list shall serve as the official voter registration list for the conduct of all elections for Federal office in the State. COUNTY SEIMS COUNTY SUBSET OF STATE VOTER REGISTRATION LIST COUNTY SEIMS COUNTY SUBSET OF STATE VOTER REGISTRATION LIST SEIMS - HAVA THE OVERALL PROCESS ISN’T CHANGING: • DATA IS ENTERED IN THE COUNTY • REPLICATED REAL TIME TO STATE SEIMS THE WAY TO THINK ABOUT THE STATE AND COUNTY DATABASE/LIST IS: • THE STATE DATABASE/STATE LIST IS THE MASTER LIST OF THE COUNTY LISTS COUNTY SEIMS COUNTY SUBSET OF STATE VOTER REGISTRATION LIST

North Carolina State Board of Elections DRIVERS LICENSE # OR SSN REQUIRED & THE UNIQUE IDENTIFIER (i) IN GENERAL.—Except as provided in clause (ii), notwithstanding any other provision of law, an application for voter registration for an election for Federal office may not be accepted or processed by a State unless the application includes— (I) in the case of an applicant who has been issued a current and valid driver’s license, the applicant’s driver’s license number; or (II) in the case of any other applicant (other than an applicant to whom clause (ii) applies), the last 4 digits of the applicant’s social security number. (ii) SPECIAL RULE FOR APPLICANTS WITHOUT DRIVER’S LICENSE OR SOCIAL SECURITY NUMBER.—If an applicant for voter registration for an election for Federal office has not been issued a current and valid driver’s license or a social security number, the State shall assign the applicant a number which will serve to identify the applicantfor voter registration purposes.

North Carolina State Board of Elections DRIVERS LICENSE # OR SSN REQUIRED (i) IN GENERAL.—Except as provided in clause (ii), notwithstanding any other provision of law, an application for voter registration for an election for Federal office may not be accepted or processed by a State unless the application includes— (I) in the case of an applicant who has been issued a current and valid driver’s license, the applicant’s driver’s license number; or (II) in the case of any other applicant (other than an applicant to whom clause (ii) applies), the last 4 digits of the applicant’s social security number. (ii) SPECIAL RULE FOR APPLICANTS WITHOUT DRIVER’S LICENSE OR SOCIAL SECURITY NUMBER.—If an applicant for voter registration for an election for Federal office has not been issued a current and valid driver’s license or a social security number, the State shall assign the applicant a number which will serve to identify the applicant for voter registration purposes.

North Carolina State Board of Elections DRIVERS LICENSE VALIDITY CHECK (i) IN GENERAL.—Except as provided in clause (ii), notwithstanding any other provision of law, an application for voter registration for an election for Federal office may not be accepted or processed by a State unless the application includes— (I) in the case of an applicant who has been issued a current and valid driver’s license, the applicant’s driver’s license number; COUNTY SYSTEM STATE SYSTEM THE DRIVERS LICENSE VALIDITY CHECKING WILL BE VERY SIMILAR TO THE WAY IT WORKS TODAY EXCEPT: • BEFORE THE CHECK APPLIED TO: • REQUIRING ID FOR BY MAIL REGISTRATIONS • NOW IT APPLIES TO: • ALL REGISTRATIONS DMV SYSTEM

SSN VALIDITY CHECK North Carolina State Board of Elections (i) IN GENERAL.—Except as provided in clause (ii), notwithstanding any other provision of law, an application for voter registration for an election for Federal office may not be accepted or processed by a State unless the application includes— OR (II) in the case of any other applicant (other than an applicant to whom clause (ii) applies), the last 4 digits of the applicant’s social security number. COUNTY SYSTEM THE SSN VALIDITY CHECKING WILL BE VERY SIMILAR TO THE WAY IT WORKS TODAY FOR THE DRIVERS LICENSE EXCEPT: • THE CHECK APPLIES TO ALL REGISTRATIONS • THE INPUT IS: • THE LAST 4 DIGITS OF THE SSN • NAME • DATE OF BIRTH • THE RETURN IS THAT THE INPUT IS VALID OR INVALID STATE SYSTEM DMV SYSTEM SSA SYSTEM

DL & SSN VALIDITY CHECK North Carolina State Board of Elections • DATA ENTRY WILL BE DONE AS IT IS TODAY • THE ENTRY/REGISTRATION WILL BE HELD IN THE REVIEW/VERIFICATION QUEUE IN PENDING STATUS • IF THE CHECK RETURNS A VALID INDICATION THE VOTER WILL BE REGISTERED – MOVED TO VOTER REG. • DL VALIDATION WILL RETURN AS IT DOES TODAY: • VALID • INVALID • REVIEW • SSN VALIDATION WILL RETURN • VALID • INVALID • MAILINGS WILL BE GENERATED BY SEIMS FOR INVAID NUMBERS COUNTY SYSTEM STATE SYSTEM DMV SYSTEM SSA SYSTEM

Unique Identifier North Carolina State Board of Elections (a) COMPUTERIZED STATEWIDE VOTER REGISTRATION LIST REQUIREMENTS.— (1) IMPLEMENTATION.— (A) IN GENERAL.—Except as provided in subparagraph (B), each State, acting through the chief State election official, shall implement, in a uniform and nondiscriminatory manner, a single, uniform, official, centralized, interactive computerized statewide voter registration list defined, maintained, and administered at the State level that contains the name and registration information of every legally registered voter in the State and assigns a unique identifier to each legally registered voter in the State (in this subsection referred to as the ‘‘computerized list’’), and includes the following: (i) The computerized list shall serve as the single system for storing and managing the official list of registered voters throughout the State. (ii) The computerized list contains the name and registration information of every legally registered voter in the State. (iii) Under the computerized list, a unique identifier is assigned to each legally registered voter in the State. (iv) The computerized list shall be coordinated with other agency databases within the State. (v) Any election official in the State, including any local election official, may obtain immediate electronic access to the information contained in the computerized list. (vi) All voter registration information obtained by any local election official in the State shall be electronically entered into the computerized list on an expedited basis at the time the information is provided to the local official. (vii) The chief State election official shall provide such support as may be required so that local election officials are able to enter information as described in clause (vi). (viii) The computerized list shall serve as the official voter registration list for the conduct of all elections for Federal office in the State.

North Carolina State Board of Elections UNIQUE IDENTIFIER (a) COMPUTERIZED STATEWIDE VOTER REGISTRATION LIST REQUIREMENTS.— (1) IMPLEMENTATION.— (A) IN GENERAL.—Except as provided in subparagraph (B), each State, acting through the chief State election official, shall implement, in a uniform and nondiscriminatory manner, a single, uniform, official, centralized, interactive computerized statewide voter registration list defined, maintained, and administered at the State level that contains the name and registration information of every legally registered voter in the State and assigns a unique identifier to each legally registered voter in the State (in this subsection referred to as the ‘‘computerized list’’), and includes the following: …… (iii) Under the computerized list, a unique identifier is assigned to each legally registered voter in the State.

THE UNIQUE IDENTIFIER North Carolina State Board of Elections (i) IN GENERAL (ii) SPECIAL RULE FOR APPLICANTS WITHOUT DRIVER’S LICENSE OR SOCIAL SECURITY NUMBER.—: : : : assign the applicant a number which will serve to identify the applicant for voter registration purposes. (a) COMPUTERIZED STATEWIDE VOTER REGISTRATION LIST REQUIREMENTS.— • IMPLEMENTATION.—assigns a unique identifier to each legally registered voter in the State …… (iii) Under the computerized list, a unique identifier is assigned to each legally registered voter in the State. IMPLICATIONS & CONSIDERATIONS • ASSIGNING A UNIQUE IDENTIFIER IMPLIES A VOTER ONLY HAS ONE REGISTRATION RECORD IN THE STATE • ALSO IMPLIES THAT VOTER HISTORY IS MAINTAINED AS THEY MOVE FROM ONE COUNTY TO ANOTHER • REQUIRES CHECKING TO SEE IF THE VOTER IS REGISTERED IN ANOTHER COUNTY. • THE SAME STATEWIDE ID SHOULD NEVER BE ACTIVE IN TWO COUNTIES AT THE SAME TIME • THE SAME VOTER SHOULD NEVER BE ACTIVE AND HAVE MORE THAN 1 STATEWIDE ID • IF A VOTER DOES NOT HAVE A DL OR SSN THE UNIQUE ID IS USED AS AN IDENTIFICATION NUMBER WHEN CHANGING REGISTRATIONS

North Carolina State Board of Elections POPULATE DRIVERS LICENSE NUMBERS RETRIEVE AS MUCH INFORMATION AS POSSIBILE TO EXACTLY IDENTIFY THE VOTER MATCH VOTER RECORDS WITH DMV RECORDS POPULATE VOTER REGISTRATION RECORDS WITH DRIVERS LICENSE NUMBERS COUNTY SEIMS STATE SEIMS SYSTEM UPDATE DL # NAME, BIRTH DATE & ADDRESS = DMV SYSTEM

North Carolina State Board of Elections ELIMINATE REDUNDANT RECORDS PERIODIC STATE COMPARISON • COMPARE FOR SAME NAME AND BIRTHDAY • SELECT THE EARLIEST REGISTRATION DATE • SEND NON FORWARABLE MAIL • 30 DAYS TO RESPOND • REMOVE VOTER IF NO RESPONSE COUNTY SEIMS STATE SEIMS SYSTEM NAME & BIRTH DATE =

North Carolina State Board of Elections UNIQUE IDENTIFIER THE UNIQUE ID WILL BE ASSIGNED WHEN THE REGISTRATION IS ENTERED AT THE COUNTY LEVEL MOST THINGS WILL REMAIN THE SAME • IN COUNTY SEARCHES • PRE EXISTING CHECK • VOTER REGISTRATION NUMBER • THE CANCELLATION REPORT WILL CONTINUE TO BE PRODUCED AUTOMATICALLY MOVE VOTERS WITH EXACT MATCHES • LAST NAME, FIRST NAME AND BIRTH DATE, ID NUMBER • LAST NAME, FIRST NAME, BIRTH DATE, FORMER COUNTY, PREVIOUS ADDRESS • CANCELLATION REPORTS WILL BE PRODUCED FOR APPLICANTS INDICATING THEY WERE PREVIOUSLY REGISTERED IF NO EXACT MATCH IS FOUND IN THAT COUNTY.

North Carolina State Board of Elections UNIQUE IDENTIFIER (a) COMPUTERIZED STATEWIDE VOTER REGISTRATION LIST REQUIREMENTS.— (1) IMPLEMENTATION.— (A) IN GENERAL.— …… (iii) Under the computerized list, a unique identifier is assigned to each legally registered voter in the State. COUNTY SYSTEM STATE SYSTEM WHEN WE FIRST INSTALL THE SUPPORT: • A STATE UNIQUE ID WILL BE ASSIGNED TO EACH ACTIVE & INACTIVE VOTER IN THE STATE • A MAILING WILL BE SENT TO VOTERS TO NOTIFY THEM OF THE ID # COUNTY SYSTEM

North Carolina State Board of Elections UNIQUE IDENTIFIER (a) COMPUTERIZED STATEWIDE VOTER REGISTRATION LIST REQUIREMENTS.— (1) IMPLEMENTATION.— (A) IN GENERAL.— …… (iii) Under the computerized list, a unique identifier is assigned to each legally registered voter in the State. COUNTY SYSTEM STATE SYSTEM FOR NEW VOTERS IN THE STATE • THE STATE DATABASE WILL BE SEARCHED FOR THE VOTER • IF NEW, A STATEWIDE ID WILL BE ASSIGNED FOR VOTERS CHANGING COUNTIES • THE STATE DATABASE WILL BE SEARCHED FOR THE VOTER • WHEN EXACT MATCH THE VOTER WILL BE MOVED AUTOMATICALLY TO THE NEW COUNTY COUNTY SYSTEM

North Carolina State Board of Elections UNIQUE IDENTIFIER

North Carolina State Board of Elections JURY LIST PROCESSING § 163-82.11. Establishment of statewide computerized voter registration. : : : :: (e) Cooperation on List for Jury Commissions. - The State Board of Elections shall assist the Division of Motor Vehicles in providing to the county jury commission of each county, as required by G.S. 20-43.4, a list of all registered voters in the county and all persons in the county with drivers license records.(1993 (Reg. Sess., 1994), c. 762, s. 2; 2003-226 s.6 effective January 1, 2004 rewrote the previous statute.) STATE SEIMS SYSTEM COUNTY JURY COMMISSION ELIMINATED DUPLICATES MERGE FILES DMV SYSTEM

North Carolina State Board of Elections IMPROVEMENTS TO GEOCODE THE BASIC SUPPORT WILL WORK VERY CLOSE TO THE WAY IT DOES TODAY

North Carolina State Board of Elections IMPROVEMENTS TO GEOCODE B THE BASIC SUPPORT WILL WORK VERY CLOSE TO THE WAY IT DOES TODAY • ALLOW SPECIFYING THE RANGE AS ODD AND EVEN OR BOTH

North Carolina State Board of Elections IMPROVEMENTS TO GEOCODE THE BASIC SUPPORT WILL WORK VERY CLOSE TO THE WAY IT DOES TODAY • ALLOW SPECIFYING THE RANGE AS ODD AND EVEN OR BOTH • VOTING DIDTRICT GROUPINGS

North Carolina State Board of Elections IMPROVEMENTS TO GEOCODE

NEW ONE-STOP ABSENTEE SUPPORT North Carolina State Board of Elections CURRENTLY ALL DATA IS RETRIEVED FROM THE SERVER AS NEEDED ADD OPTIONS TO THE WAYS TO EXCHANGE DATA WITH THE SERVER • AVOID OUTAGES • IMPROVE PERFORMANCE ONE STOP PC/NOTEBOOK SEIMS COUNTY SERVER VOTER FILE ONE STOP PC/NOTEBOOK GEOCODE REPORTS

NEW ONE-STOP ABSENTEE SUPPORT North Carolina State Board of Elections CURRENTLY ALL DATA IS RETRIEVED FROM THE SERVER AS NEEDED ADD OPTIONS TO THE WAYS TO COMMUNICATE TO THE SERVER • TIME DRIVEN PERIODIC UPDATES. SEIMS COUNTY SERVER VOTER FILE ONE STOP PC/NOTEBOOK GEOCODE VOTER FILE GEOCODE

NEW ONE-STOP ABSENTEE SUPPORT North Carolina State Board of Elections CURRENTLY ALL DATA IS RETRIEVED FROM THE SERVER AS NEEDED ADD OPTIONS TO THE WAYS TO COMMUNICATE TO THE SERVER • TIME DRIVEN PERIODIC UPDATES. • MEDIA – DISKETTES ETC. ONE STOP PC/NOTEBOOK VOTER FILE GEOCODE SEIMS COUNTY SERVER VOTER FILE ONE STOP PC/NOTEBOOK GEOCODE VOTER FILE GEOCODE

NEW ONE-STOP ABSENTEE SUPPORT North Carolina State Board of Elections CURRENTLY ALL DATA IS RETRIEVED FROM THE SERVER AS NEEDED ADD OPTIONS TO THE WAYS TO COMMUNICATE TO THE SERVER • TIME DRIVEN PERIODIC UPDATES. • MEDIA – DISKETTES ETC. • REAL TIME ONE STOP PC/NOTEBOOK ONE STOP PC/NOTEBOOK VOTER FILE VOTER FILE GEOCODE GEOCODE SEIMS COUNTY SERVER VOTER FILE ONE STOP PC/NOTEBOOK GEOCODE VOTER FILE GEOCODE

NEW ONE-STOP ABSENTEE SUPPORT North Carolina State Board of Elections CURRENTLY ALL DATA IS RETRIEVED FROM THE SERVER AS NEEDED ADD OPTIONS TO THE WAYS TO COMMUNICATE TO THE SERVER • TIME DRIVEN PERIODIC UPDATES. • MEDIA – DISKETTS ETC. • REAL TIME ONE STOP PC/NOTEBOOK ONE STOP PC/NOTEBOOK VOTER FILE VOTER FILE GEOCODE GEOCODE SEIMS COUNTY SERVER VOTER FILE ONE STOP PC/NOTEBOOK GEOCODE VOTER FILE GEOCODE

North Carolina State Board of Elections NEW ONE-STOP ABSENTEE SUPPORT

North Carolina State Board of Elections DMV IMAGES ONCE A DAY EACH DMV OFFICE WILL SCAN IN THE APPLICATIONS THEY WILL BE SENT ELECTRONICALLY FROM THE DMV OFFICE TO THE DMV SYSTEM TO THE STATE SERVER AND THEN COUNTY SERVER COUNTY SYSTEM STATE SYSTEM DMV SYSTEM DMV OFFICE

North Carolina State Board of Elections 123456 123456 DMV IMAGES THE IMAGE WILL BECOME PART OF THE EDMV TRANSMISSION SEIMS WILL MATCH THE IMAGE WITH THE DATA CURRENTLY TRANSMITTED COUNTY SYSTEM STATE SYSTEM DMV SYSTEM DMV OFFICE

North Carolina State Board of Elections DATE OF BIRTH CONFIDENTIALITY § 163-82.10B. CONFIDENTIALITY OF DATE OF BIRTH. (EFFECTIVE JUNE 1, 2005) CONVERT DATE OF BIRTH TO AGE ON PUBLIC TERMINAL • VOTER SEARCH SEARCH CRITERIA WILL NO LONGER BE AVAILABLE IN VOTER SEARCH (BIRTH DATE CRITERIA IS NOT CURRENTLY AVAILABLE): ADDITIONAL ID PROVIDED DRIVER’S LICENSE ID REQUIRED DL REVIEW THE SEARCH RESULTS GRID WILL DISPLAY VOTERS’ AGE(S) INSTEAD OF BIRTH DATE(S) THE PRINT RESULTS LIST REPORT WILL DISPLAY VOTERS’ AGE(S) INSTEAD OF BIRTH DATE(S) • VOTER INFORMATION WILL DISPLAY VOTER’S AGE

North Carolina State Board of Elections DATE OF BIRTH CONFIDENTIALITY § 163-82.10B. CONFIDENTIALITY OF DATE OF BIRTH. (EFFECTIVE JUNE 1, 2005) • CONVERT DATE OF BIRTH TO AGE ON MANY REPORTS • REMOVE DATE OF BIRTH FROM SOME REPORTS • ALL THE VOTER VERIFICATION MAILINGS (VOTER CARDS, 2ND VERIFICATIONS, AND CONFIRMATION CARDS). • SOME INTERNAL REPORTS THAT CONTAIN THE VOTER’S VRN AND NAME. • ADD “THIS REPORT CONTAINS CONFIDENTIAL INFORMATION. FOR INTERNAL USE ONLY BY A STATE OR COUNTY BOARD OF ELECTIONS. ANY USE BY OTHERS IS PROHIBITED BY LAW”

North Carolina State Board of Elections