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Explore how MDCPS leveraged technology to enhance access, student achievement, and learning. Discover the foundation projects, implementation timeline, and lessons learned on the portal.
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Enterprise Portal Presentation Debbie Karcher, Chief Information Officer Miami-Dade County Public Schools
Presentation • MDCPS Background…………………………………………….……....4 • The Big Picture………………………………………………………….5 • Foundation Projects……………………………………………….…….6 • Implementation Timeline……………………………………..….………8 • Decision Making Process………………………………...………………9 • The Solution………………………………………...………………..….10 • Student Achievement…………………………………………………....14 • The Learning Village………………………………………...………….…19 • Equity and Access…………………….………………………..…………31 • It’s the Process; Not the Technology…………………………………..…38 • Agile and Flexible………………………….………………..……………..41 • Lessons Learned on the Portal……………………………….…………...45 • Recent Portal Implementations….…………………………….………….47 • Portal Infrastructure and Build….………………..……………….……….57 • Office Communicator Server…….…………………………………….…61
MDCPS Background • Fourth largest school district • Over 340 public schools; over 80 Charter schools • Serving 2,400 square miles • Over 300,000 students • Over 45,000 employees; over 5,000 Charter employees • Services 180 different home languages • Mobility rate – 27%
The Big Picture • The Vision • Have all users connected to all information at anytime • The Challenges • Schools under state sanction • Need to increase parental involvement • Giving our users access to their systems in one area • Providing our parents an easy and consistent way to monitor their child’s progress • Connect silo systems • Reduce paper-based systems • Provide easy and consistent access to information
MDCPS Foundation • Active Directory Account and Auto Update – MIIS and ILM • Password Synchronization – P-Synch • District Email – Outlook Exchange • District wide Gradebook – Global Scholar / Excelsior • Metro Ethernet to each remote site • Patch Management and Virus Protection – Big Fix and Sophos • Data Warehouse – Microsoft SQL • OLAP (On-line Analytical Processing tool) - Cognos • Self Service for Technology Support - HEAT
MDCPS Foundation • District-wide federated library catalog -Destiny • District-wide assessment tool – Edusoft • District-wide instructional applications, including Riverdeep Destination Series Voyager Solo and Ticket to Read Jamestown Navigator Plato Learning Library Reference Databases-Groliers, SIRS, Gale, Facts on File, etc • District-wide test generator - ExamView
Implementation/Timeline Portal LiteMay 1, 2006 2009 - 2010 Business Partners Food Service Live@Edu Links to Learning Teacher Assessment Volunteer SAP SOS Employee Self-Service SharePoint 2010 • 2008 - 2009 • Attendance • Intervention • SPOT • SES • Weekly Briefing • Internship • Professional Development • RiverDeep • Unified Communications (OCS) 2007 - 2008 District and Community Deployment; Global Registration System Enterprise Portal 2006 - 2007 Infrastructure and Employee Portal with Collaboration
Decision Making Process • Key Criteria • Existing infrastructure and skill sets • Scalability • Technology partners and third party services • Flexibility • Rapid Development • Why SharePoint? • Experience with Microsoft Products • Mature Microsoft Exchange Environment (ADS) • Successful Portal “Lite” • Established Personnel and Student Data Warehouse • Microsoft Platform throughout District • Good Partner Relationship with Microsoft
Students Parents Employees Community The Solution - www.dadeschools.net
Teacher Portal • Test Scores • Absences • Homeroom Section • Birthdates Teacher/Student Drill Down
Teacher Portal
The Learning Village Vision To create a repository for all of the district’s digital resources, aligned to standards, and accessible from one point of entry
The Learning Village How did we set out to get there • Use local content-area experts to develop lesson plans linked to district resources • Require publishers of district adopted instructional materials to provide digital versions of • Lesson plans • Textbooks • Assessment items
The Learning Village Current Status • Approximately 10,000 Lesson Plans • Organized by nine-week periods, grade levels, and subject areas • About 150 Digital Textbooks (student and teacher texts) • Linked and displayed by course codes • Roughly 25,000 Assessment Items • Organized by grade and subject area, and subject area and standard
The Learning Village Lesson Plans Goals • Standardize instructional focus and pacing across subject areas and schools • Provide support to new and new to subject area or grade level teachers • Link activities within plans to other district instructional resources including • RiverdeepLMS • Gizmos • Online databases
The Learning Village Lesson Plans Approximately 10,000 Lesson Plans (Grades K-12) • Reading • Mathematics • Science • Social Studies • Foreign Language • Life Skills (Art, Music, Physical Education)
The Learning Village Digital Textbooks Advantages • Accessible from anyplace with Internet access • Offer interactive activities • Include audio (in some cases) • Reduce the need for students to carry home heavy textbooks • Single sign-on through the portal (teachers and students don’t need to establish accounts with every publisher for every text)
The Learning Village Digital Textbooks (both student and teacher editions) • Mathematics • Social Studies • Science • Foreign Language • Intensive Reading • Language Arts(2010)
The Learning Village Assessment Items • Both publisher produced and customized items produced by ETS • Accessible via Examview Test Generator • Automated creation of Edusoft answer sheet for scanning and scoring (Publish to Edusoft)
The Learning Village 2.0 What’s Next? Learning Village 2.0 imbedded in Microsoft SharePoint Portal will facilitate • Pushing district-developed pacing guides and lesson plans by course codes to serve as an overlay to teacher created daily lesson plans • Sharing of lesson plans/lesson plan components with students and parents • Advanced searching and sharing capabilities
Student Portal Students can… • View their schedule/grades • Links to Learning • E-Textbooks • Store documents • Teacher/Student Collaboration site • School announcements and events • Create your own “My-site” Coming soon • Many more resources
Student Portal Students can… • Links to Learning
Student Portal Students can… • Get Email
Parent Portal Access • Login to Parent Portal Using your Existing Account • Create an Account – First Time Users
Parent Portal New Features • Student Schedule • Student Assignments & Grades • Attendance • E-Textbooks • School Bus Information • Be a School Volunteer • Ask A Question and many more resources
M-DCPSAcceptable Use Policy • Read in detail • If you agree to these terms, • Select Accept One Time Only
Email Policy Employees & Students Student Email Policy Staff Email Policy
Agile and Flexible • Links-to-Learning • Be a School Volunteer • Supplemental Educational Services - SES • SPOT Success • Weekly Briefings • Internship • Professional Development • Learning Village • Unified Communications – OCS
Community Portal • Online Application processed and reviewed by District Community Service Office
Community Portal • Be a School Volunteer – Applicants are verified and possibly fingerprinted based on level of volunteering request
Lessons Learned • Portal Lite • Over Estimating Services, Under Estimating Staff • Over Estimating Community and Parents Technical Awareness • Mapping and Establishing Environments Beforehand • Change Control in Place • Getting all Parts to Work Together • Limited best practice for MOSS as it as a new product • Deployment issues (test -> staging -> production) • No build process
SAP • Employee Portal • Single Sign from SharePoint Employee Portal • Implementation Timeline: • E-Recruiting – Live December 2009 • Financial Systems - Live February 2010 • Employee Self Service (Moving to SAP in January 2011) • New Security Access (SAP Quad A) • Basic security access will be automatically provided to certain positions in the district, this will streamline the sign-in process
Online Substitute System • Employee Portal • Substitute System – Presently Piloting • Schools • Can add, delete and assign a job as needed to a substitute • Can view jobs by their assigned status • Can search for a specific individual • Can flag a particular substitute as a preferred selection • Can view and export the substitutes contact information, last date worked, and the actual employee the substitute was covering • Substitutes • Can select the days and times they are available to work • Can choose the school(s) or Region(s) they prefer • Can search for open positions • Can apply for any job that is available • Can view all accepted positions
Principals Reports • Employee Portal • Principal Reports – Access to Active Student Reports including: • Accountability • Academic Achievement • Attendance/Suspensions
Beyond the Walls • Student Portal • Links to Learning – Educational opportunities outside of the school house. Based on student performance, will provide links to educational software partners and specific Learning Path • $3.5 Million Broadband Stimulus Grant - “Get Connected – Go Global” • Sustainable Broadband Adoption brings educational equity to vulnerable students/families. • Provide technology tools and access to the internet, empowering these families to improve their quality of life as they bridge the digital divide. • Marketing efforts will create awareness about educational benefits to “being connected” and the value of staying connected. • Expanding Broadband Public Computer Center Capacity