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ANNUAL GENERAL MEETING Monday 28 March 2011 www.rowleyhillclub.co.uk. CLIVE BROOK – President JEFF JACKLIN – Secretary JOHN VICKERMAN –Treasurer JONATHAN HILL – Auditor (Stonebridge Accountants). AGM AGENDA Apologies Minutes of the 2011 AGM Minutes of the EGM 17 August 2010
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ANNUAL GENERAL MEETINGMonday 28 March 2011www.rowleyhillclub.co.uk
CLIVE BROOK – President JEFF JACKLIN – Secretary JOHN VICKERMAN –Treasurer JONATHAN HILL – Auditor(Stonebridge Accountants)
AGM AGENDA Apologies Minutes of the 2011 AGM Minutes of the EGM 17 August 2010 Auditor’s Report Statement of Accounts Treasurer’s Report Secretary’s Report Rule Changes Process for the Election of Officers & Committee Any Other Business
TREASURER’S REPORTANNUAL GENERAL MEETINGMonday 28 March 2011
OBJECTIVES • Remain in business • Restore cash balances • Restore value in club • Provide Club acceptable to the members • Improve facilities
FINANCIAL IMPROVEMENTS • 24/7 access to Bank Accounts • Online with HMRC re submission of VAT returns and extra week to pay • Reduced costs of Annual Audit • Reduced General Rates cost • Now up to date in payment terms with all major suppliers and with HMRC • BACS payments introduced to Suppliers and HMRC (VAT & PAYE)
FINANCIAL IMPROVEMENTS (cont’d) • Bank accounts reconciled monthly • Deliveries verified by physical presence • Delivery notes reconciled to Invoices • Supplier Statements reconciled monthly • PAYE /NI payments agreed to payroll monthly
AND FINALLY • Can we relax, job done? NO • Are we out of the wood? NO • Are we complacent? NO • Are we resolute? ABSOLUTELY • That’s all and thank you for listening
At the Heart of the Lepton & Fenay Bridge Communitywww.rowleyhillclub.co.uk
SECRETARY’S REPORTANNUAL GENERAL MEETINGMonday 28 March 2011
2010 WAS AN INTERESTING YEAR! • AGM June 2010 • Steward & Stewardess resigned • Officials & Committee resignations • New Officials • New Stewardess • Financial Position
FINANCIAL RECOVERY PROGRAMME Expenditure Income
REDUCE EXPENDITURE • Stop selling non-profit making goods • Reduce beer wastage • Reduce staff costs • Reduce debts
INCREASE INCOME • Extended opening hours • Happy Hours • New events • Increase membership • Improve quality of beer
RISKS! • Happy Hours • Extended opening hours • Big investment in Sky Sports & ESPN • Reduced staffing levels • Beer Strategy • New Stewardess
INVESTMENTS • Big Screen TV - £550 • New microphones - £170 • Redecoration Programme • More expensive entertainers • Lighting upgrade • New Cash Till - £240
IMPROVE COMMUNICATIONS • Website & Facebook • Suggestion Box • Members Briefings • 1,000 Leaflets distributed • Notice boards • Improve image
THINGS STILL TO DO • Complete redecoration programme • Pool Room/Function Room • Kitchen facilities • Club Rules complete rewrite • Community focus • Financial stability
At the Heart of the Lepton & Fenay Bridge Communitywww.rowleyhillclub.co.uk