Using the WebEx interface 2011

1. Using the WebEx interface 2011

2. Class Interface

3. Starting a Lesson Check List • When entering class, before starting the lesson, do the following: • Upload material • Start conference

4. Starting a Lesson Materials • There is no need to upload materials in advance. • To insert a file*: choose ‘Share’  ‘File (including Video)’, and browse your computer. Every file is opened in a New tab. • Repeat the process for inserting other files. * Don’t insert the file directly from the Ftp server. First download it to your computer!

5. Starting a Lesson Conference • Conference needs to be activated before each lesson. • In the top menu, choose Audio  • Integrated Voice Conference  Start Conference

6. Starting a Lesson Conference • At this point, the volume window will appear. It can be closed after adjusting the speaker and microphone volume. To load this window again go to: Audio-> integrated Voice Conference-> Volume

7. Starting a Lesson Conference • When entering the class, the student will be prompted to join the conference, by clicking ‘Yes’. • The headset icon will appear next to his name only after he will click ‘Yes’ to join the conference. This student didn’t click the “Yes” button.

8. Starting a Lesson Conference • If the student answered No, or closed the invitation to join the voice conference, he won’t be able to hear or speak in class. He will still have the ability to see the whiteboard and use the chat window. The teacher will send the invitation to join the conference again (by ending and then starting the conference) . Everyone will get this invitation again. Before ending the conference The teacher will tell the students who can hear her that in a moment they will see the invitation and that they must choose “YES” again. Audio Integrated Voice Conference  End Conference Audio Integrated Voice Conference  Start Conference

9. Speaking in class • Permission to speak in class is automatically given to the teacher + 6 participants. student1 student1

10. Speaking in class A participant without the speaking rights( the 7th) only with the headphones icon- without a Mic underneath. • When needed, speaking rights can be passed from one participant to another. • To do so: right click on the participant icon, choose Pass Mic, and choose the participant you want to take the Mic from.

11. Speaking in class • As default students will be muted at beginning of the lesson. • student will unmute/mutehis Mic by clicking the Micicon to the right of his name. • The teacher can unmute/mute the student's Mic the same way. This Mic muted, Click to unmute This Micis unmuted, Click to mute

12. Class Interface • The interface is divided into 5 panels. Each can be opened and closed from the top: Participants list Recorder- We don’t use this panel Notes type notes during the lesson Chat window PPT Notes See the notes from the original PowerPoint presentation. Blue icon- the panel is hidden gray icon-the panel is opened

13. Class Interface There are 3 roles in the WebEx Meeting Center: 1. Host - should NOT be passed to participants. 2. Presenter - Any participant can have presenting rights. 3. Participant

14. Chat Panel • Shows chat messages sent to us. • The bottom window allows us to send messages. • The teacher can control students’ ability to send messages to each other.

15. Using the Video Support Rule! Orientation #1 • To start your camera, click to the right of your name. • To stop sending the video click the same button again, or “Stop Sending my Video”.

16. Using the Video 2 video modes (selected from the participants list): List- view only 1 main video window-where we see only the person who is speaking at this moment. Thumbnails -To view all webcams at once (together with the Main window).

17. Notes Every participant can type notes during the lesson and save them As a text (txt) file. Tell the support to fix Daniel's Mic. Teacher reads, students read “davar,” match all to translation: ki (that), goy (nation), yom (day), tov (good), davar (word)

18. PowerPoint Notes • PowerPoint notes panel allows the teacher to view notes regarding the lesson – visible only to the teacher. • Uses of the existing notesof the presentation. • Open it by clicking on the PPT icon from the top Panel bar. Choose font size for the PPT notes. Teacher reads, students read “davar,” match all to translation: ki (that), goy (nation), yom (day), tov (good), davar (word)

19. Materials • The page/tab presented by the teacher is the one that is shown to participants. • We can open numerous tabs, containing different files and browse through them. • For preview and convenient control of the slides the teacher can use the “Show Thumbnails” option from the ‘View’ menu (bottom left side). Reveal the list of slides in this tab. Skip to the next slide Skip to the previous slide.

20. whiteboard • Clicking on “New whiteboard” from the top right hand side, will open a new whiteboard tab. • To rename a tab, double click it. Whiteboard

21. whiteboard To close a tab you have to click on the X on the top right side of the tab. You will get this message, where you have to choose “YES” if you want to save the content of this tab. You will get this window: Choose a location on your computer. Choose “PDF” in “Save as type”. Click Save.

22. Drawing Toolbar • to open the menu click on the image and hold For presentationsbrowsing Through slides

23. Typing • When typing in Hebrew-To display it correctly: After typing hit “space” and then “backspace”. If you don’t, you will see that the letters stay distorted (the other participants do not see this distortion). • Click anywhere on the whiteboard when you finish typing to transmit it. • Font- to change the font type or size (to “David” for example)- go to Edit-> Font

24. Participant Privileges • At default, participant have the following privileges: • Speaking rights • Chat (with teacher) • Chat (with other participants) • Annotating on whiteboard • Saving the whiteboard • Printing whiteboard contents • Viewing participant list

25. Annotations • The teacher can give or take the option to annotate. • Right click the Student’s name in the participants list to add or remove selection from “ Allow to Annotate”.

26. Surfing the Web • Choose ‘Share’ ’web content’. • After entering the URL, the site will be displayed on the whiteboard (in a new tab). • Participants surf independently!

27. Presenting Rights • Any participant can have presenting rights. • Right click on the participant icon ‘Change Role To’ ‘Presenter’ • Hosting rights should NOT be passed to participants.

28. Leaving the class- controlled • When the HOST leaves the class, it automatically closes the software for all participants. • If you must leave during the lesson -The only way to keep the class open is to pass the hosting rights to one of the participants (someone from the tech support is the best option). • When you get back to the class, you won’t be able to take the hosting rights. You have to ask the “host” at the moment to right click your name and choose: “Change roll to-> host”. • When you are the Host you can take the presenting rights. Right click your name, “Change roll to-> Presenter”

29. Leaving the class- uncontrolled • For example a blackout or a problem with the internet connection that throws the host from the class. • One of the participant (the first one to enter after the teacher) will get “Host” and “Presenter” rights automatically. • When the teacher gets back to the class, she will get back these rights automatically.

30. Ending lesson • Say Goodbye and Tell the students that after you leave, it will close the class. • Then click the X on the top right side to close the class window. You will get this message : “End Meeting” will close the class for everyone, without an option to get back.

31. Ending lesson • Only If you want to save the content of the different tabs when you end the lesson- select “Save meeting files”, “Shared files” and “Save as PDF”. • Click browse to choose a location on your computer. • Now click “End Meeting” and you will get a window that shows the saving progress. Each tab is saved as one PDF document. Now the class is closed for everyone.