1st Project Coordination Meeting Thursday, 1 2 th January 2012 Thessaloniki (Greece)

1. Support and Inclusion of students with disabilities at higher education institutions in Montenegro – SINC@HE 1st Project Coordination Meeting Thursday, 12th January 2012 Thessaloniki (Greece)

2. Project Management and monitoring

3. WP 10 MANAGEMENT OF THE PROJECT • Monitoring • Communication • Reporting • Financial accounting • Partner agreements

4. MNGT 10.1 Project Management Board consisting of 10 contact persons (5 from EU and 5 from ME) from the following consortium member institution

5. Tasks

6. MNGT 10.2 Project coordination meetings • 3 coordination meetings (UOM, UNIMC, UW) • 3 national meetings for ME (no travel costs)

7. Management Skype Conference E. Mail

8. Partnership agreement • According to the Grant Agreement, Article I.3.3 (pp. 3): • The coordinator and the co-beneficiaries shall: agree upon appropriate arrangements between themselves for the proper performance of the action, including the establishment and maintenance of an estimated budget of costs per beneficiary. The beneficiaries are deemed to have concluded an internal co-operation agreement regarding their internal operation and co-ordination. The co-operation agreement shall include all aspects necessary for the management and the implementation of the action.

9. Partnership agreement • Management and communication strategy to be used during the project and • an agreed approach to conflict resolution within the partnership. • It should be signed by the co-ordinator and each co-beneficiary. • This could include pre-financing in instalments.

10. Examples • The Project Board, represented by one person from ten co-beneficiary institutions will hold regular communication to discuss the project implementation process. • The co-beneficiaries will inform the co-ordinator immediately of any event liable to substantially affect or delay the project activities. • The co-beneficiaries have to inform the co-ordinator of any modifications in their work plan, time table or budget. • The pre-payments will be realized on a basis upon receipt of the request of pre-financing from the co-beneficiaries. • All co-beneficiaries agree to provide the scanned versions of all certified financial statements together with the financial expenditure reports to the project financial manager. • The next payment (tranche) to the co-beneficiaries’ accounts will be transferred after provision of quarterly narrative and financial expenditure reports to the co-ordinator.

12. QPLN 7.1 Internal QMC Local QCM Team Consisting from 5 Team Members from Montenegro

13. QPLN 7.1 Internal QMC • Intermediate report twice a year that means 6 reports (in serbia and english) during the life time of the project • Realization of the project according to To Do list • Suggestion: Develop special questionnaire

14. QPLN 7.2 External QMC EU QCM Team Consisting from three EU partners

15. QPLN 7.2 External QMC • 3 annual reports (in serbia and english) that will include monitoring and quality control issues according to the project work plan and the internal reports • Those reports will be send to the PMB

16. QPLN 7.3 Inter-Tempus project coaching • To promote the project and to get external feed-back • Members of the most suitable new or running TEMPUS projects • During the second project year a meeting will be organized at one of the partner universities.

17. Information Sheet • Each partner must name: • Contact person • Academic staff • Administrative staff • Staff involved and in which activities: leading partner and project coordinator must be informed