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applytexas : Web Version of the State of Texas Common Application for Admission

applytexas.org : Web Version of the State of Texas Common Application for Admission Stephanie Hays, Assistant Vice President for Enrollment Management, Texas Tech University Priscilla White, Systems Analyst Student Information Systems, University of Texas at Austin CUMREC 2001. UT Austin

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applytexas : Web Version of the State of Texas Common Application for Admission

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  1. applytexas.org: Web Version of the State of Texas Common Application for Admission Stephanie Hays, Assistant Vice President for Enrollment Management, Texas Tech University Priscilla White, Systems Analyst Student Information Systems, University of Texas at Austin CUMREC 2001

  2. UT Austin % Web Apps for Admission 199715% 199828%

  3. -- Senate Bill 150 – Texas Common Application for Admission

  4. Requirements Adopt no later than September 1, 1998 Accept for 1999-2000 academic year Provide an electronic version

  5. Implementation Developed set of questions Collected parameters Wrote instructions Decided on one system Blessed by THECB in April 1998 Advisory Committee Contracted with UT Austin to develop

  6. www.applytexas.org

  7. Navigation controlled by admissions rules and policies specific to chosen institution

  8. Institutional Parameters • Codes and text for school/college within the • destination institution • Code and text for the academic major • Dynamic questions and free-form answers • Application fees and payment methods • Deadlines • Special admissions instructions

  9. Objectives… • Collect as much info electronically as • possible • Step applicant through process • Allow applicant to start process and return later • Regulate available terms/semesters • Regulate acceptable majors/programs

  10. …Objectives • Audit for incomplete/inaccurate info • Eliminate coding/data entry • Offer fee options specific to the chosen • institution • Copy previously submitted application for • forwarding to another institution

  11. 1. Fill out a new application 2. Retrieve a saved application 3. Submit an essay 4. Resubmit an application to a different university 5. View degrees offered 6. View a printable version of your submitted application

  12. Special Features • Special messages by applicant type, term, • and major • Ability of present institutional questions, by degree • program • Dynamic questions and essays; by institution • Outbound email acknowledgement upon • submission • Gateway to institutional web sites • Written signature not required

  13. Beyond the Bill • U.S. Graduate • Undergraduate International • Graduate International • Distance Education; search & apply • Community Colleges • Private Colleges

  14. Coming Attractions • Ability to Apply for Housing & Food • Ability to Apply for Financial Aid • Application appearance different for each university • …and many more!

  15. Site Management • Access applications by • destination and by status • View counts • Update institutional parameters • Download applicant pool • Sign-off new terms for production

  16. Demo of www.applytexas.org

  17. Internet EDI Server Yes No UT Austin ? TS 189 Destination Institutions

  18. Fall 2001 Counts/Stats Total: 114,291 U.S. TX Res CC Email Freshman 68,652 87% 40% 93% Transfer 23,834 75% 35% 96% Graduate 7,297 40% 58% 99% Reentry 1,231 77% 31% 96% Transient 53 42% 24% 97% International Freshman 2,146 --- 53% 98% Transfer 1,312 --- 49% 99% Graduate 9,766 --- 59% 99%

  19. Fall 2001 US Undergrad Counts UT Austin 15447 Texas Woman’s Univ. 858 Texas A&M University 15139 Lamar 849 Texas Tech 8499 West Texas A&M 681 Southwest Texas State 8055 UT Tyler 602 University of Houston 6937 Texas A&M at Galveston 602 Univ. of North Texas 6925 Texas A&M Kingsville 572 Stephen F. Austin 4902 Texas A&M - Commerce 535 UT San Antonio 4524 UT Pan American 436 UT Arlington 3495 UT El Paso 330 Sam Houston State 2589 Sul Ross State 240 Texas A&M - Corpus Christi 2132 UT Permian Basin 183 UT Dallas 1845 Texas A&M International 156 Prairie View A&M 1574 Univ. Houston-Downtown 132 Midwestern State 1376 Texas A&M – Texarkana 1 Tarleton State 1312 Blinn988 Angelo State 986 Texas Southern Univ. 924

  20. Budget • Three Year Budget • Cost based on each Institution’s Percentage of the Total Enrollment • Extendable to New Constituent Groups • Extendable to New Application Types

  21. Average Per Application Cost to Submit an Electronic Admission Application

  22. UT Austin % Web Apps for Admission • 1997 15% • 28% • 38% • 52% • 2001 62%

  23. Question & Answer Portion

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