Expert meeting in the context of the study on Transborder Public eProcurement Project SILICE

1. Expert meeting in the context of the study on Transborder Public eProcurement Project SILICE Juan Fernando Muñoz Montalvo Technical Adviser of the Central Committee on Information Technology procurement

2. Index • Public eProcurement initiatives in Spain • What is SILICE ? • The origins of the project • Where are we now? • The future of the project • Some figures about SILICE • ePassports • eBorders

3. Public eProcuremente initiatives in Spain • Central Administration • SILICE • Catalogues on-line • Regional Administration • Junta de Castilla y León • Register of Tenderers • Canari@s Digital • SILICE

4. What is SILICE? OBJECTIVES • To define an specification to be followed by the eProcurement tools used in the Spanish central government. • To cover all the phases: Preparation, publication, submission, opening, awarding, contracting and payment. • To cover all the procurement processes: Low value, negotiated procedure, open procedure and restricted procedure. • To contemplate mixed processes: electronic and traditional ones according to the specific needs.

5. What is SILICE? Why an specification? • We don’t have enough resources to afford and maintain the whole project. • The specifications are owned by the Department of Public Administration. • The tools are provided by market players. • It is going to be defined an process to homologue the market tools in order to guarantee the interoperability between them.

6. What is SILICE? The Specification • The specification covers three main areas: • The functional requirements. They are obtained mainly from the law and the definition of the different procurement processes. • The technical requirements. They are defined mainly to guarantee the technical interoperability between the different markets tools and the security of the electronic process. • The organisational requirements. They are the different actions that should be done in order to achieve a successfully deployment of whatever public eProcurement tool in an organisation.

7. What is SILICE? SILICE : GLOBAL MODEL • Functional Framework • Agents • Roles • Procedures • Flows • Tasks • ...... • Technical Framework • Internet/Intranet technology • RDBMS • 3 Tiers Client/Server architec. • IIOP (CORBA) • Workflow • S/MIME, HTTPS, SSL, PKI • X.509, LDAP,... • Organisation • Definition of the business rules (Directives). • Data Model. • Codification of elements (contracting bodies, agents,...) • Definition of interfaces with legacy systems (XML). • Manual of style (graphic user interface). • Repository of documents: types of contracts, requirements,... • Security Policy. • Training program. • Process reengineering. • Modification of the legal frame. • Virtual Community: ideas, best practices, experiences,...

8. History of the project • It started with a feasibility study (end 1998 - 1999). • It was developed a Prototype by 2000: • One contracting body of the Ministry of environment. • Limited to low value procurement cases (up to 30.000 Euro). • The documentation can be obtained (in Spanish) from : www.map.es/csi/silice.htm • It is being developed a pilot project: • A collaboration agreement was signed in July between the Ministry of public administration and the regional Government of Canary Islands. • One department in the regional government of Canary islands. • It is supposed to finish the implementation by February 2002.

9. Where are we now? • One commercial tool has been developing by a Swedish company (Icon Medialab). • One pilot project is just about finish (February 2002). • There is one more commercial tool very close to the specification and others that need a little more of work to be adapted. • We are getting results from de the implementation of the pilot project (feedback) to incorporate them to the specification.

10. The future of the project • It is planned to disseminate the tool to all the contract authority in Canary Island during the next two years. • A contract is being prepared to: • Make two more implementation in different departments of the central administration. • Develop the organisation task related with the codification and horizontal projects from the results obtained from the first implementations . • There is an especial interest in the specification and implementation of an interoperable Register of Tenderers, auctions and on line training programs.

11. Some figures of the project • The feasibility study and the prototype where developed and implemented in two years. • They were partially founded by the administration through the initiative ATICA (25%). • The costs of that works has been estimated in 300.000 Euro approximately. • The pilot project has been founded with 450.000 Euro approximately and it includes the adaptation and deployment of the commercial tool in the contracting bodies of one department of the regional government. • The pilot project is planned to take 7 months and a maximum 12 persons to be conclude.

12. ePassports • Processes are well defined. • There is a legal base (at least in Spain from 1992) to do electronically the administrative processes. • Internet/Intranet Technology is mature enough to allow that kind of services. • There is a Public Key Infrastructure developed (in Spain) that is able to support that kind of applications. • This topic is in the political agenda, at least in some regions. • Tenderers, in general, are very interesting in this kind of systems (co-financing).

13. eBorders • Processes are very complicated and very difficult to change because they depend on EU directives. • There is not a good development of the digital signature directive ( at least in Spain). • Technologically, there is not enough standardisation in some areas as PKI, time stamping,... • It is a great cultural change for a specially difficult part of the public administrations. • It is necessary a stronger political support with more resources and with legal changes to encourage this means.

14. Thank You very much for your attention http://www.map.es/csi/silice.htm