1 / 20

TCO eProcurement Project

TCO eProcurement Project. Mid - Phase 4 DRB Update 18 July 2007. Agenda. Meeting Objectives Safety Moment Phase 4 Activities and Status Production changeover impact Preliminary Site Readiness Assessment Next Steps. Meeting Objectives. PHASE 2 Generate & Select Alternatives(s).

tale
Download Presentation

TCO eProcurement Project

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. TCO eProcurement Project Mid - Phase 4 DRB Update 18 July 2007

  2. Agenda • Meeting Objectives • Safety Moment • Phase 4 Activities and Status • Production changeover impact • Preliminary Site Readiness Assessment • Next Steps

  3. Meeting Objectives PHASE 2Generate & Select Alternatives(s) PHASE 3Design & Plan PHASE 5Transfer & Operate PHASE 1Identify & Assess Opportunity PHASE 4Build & Deploy We are Here • Overview of Project Status • Phase 4 Accomplishments • Execution plan update • Issues/Concerns • Project Schedule validation

  4. Phase 4 Deliverables Phase 1 Phase 2 Phase 3 Phase 4 Phase 5 Identify & Access Opportunity Generate & Evaluate Alternatives Design & Plan Build & Deploy Transfer & Operate P3- Complete reviews and document To-Be Business Processes P3- Prepare System Environments (QA) P4- Continue Change Management Activities P4- Prepare System Environments (PRDN) P4- Ready Suppliers P4- Ready Internal End-Users P4- Ready System (Ariba and JDE OWxe) P4- Execute Production Changeover Plans P4- Startup (Go-Live) P1/P5- Continue Project Management Activities 4

  5. Key Accomplishments • Train the Trainer Daily knowledge transfer sessions initiated to strengthen team capabilities. • Contracts Data Migration: 2 Dry-runs of contract migration implemented. Target date full resolution of errors is end of July. • System Configuration Ariba configuration files 80% completed. DOA data for internal users pending. • Business Process definition • All To-Be processes defined agreed and documented. Desk reference guides developed • Change Management: • Targeted sessions in progress with functional groups to discuss impact of eProcurement on work processes • Supplier Enablement: • All TCO suppliers enabled for Ariba transactions. Supplier catalog coverage for Tier 1 =58%

  6. Key Accomplishments - contd • Testing: • Test Scenarios documented for all functional areas. QA testing 80% completed • Training: • Training enrolment in progress. Internal training scheduled for August 01. Supplier training scheduled for August 25. • Communication: Key project communications prepared as per plan. Russian interpretation in progress. Communications integrated to cutover plan • Production Cutover: Cutover plan finalized and work arounds established for processes that will be suspended. • Project Metrics: Project metrics defined and documented. Ongoing metrics for production support established.

  7. Project Issues/Risks/Concerns • Network: • Network response time improvement remains a criteria for go-live. • Cyrillic functionality: • Full Bi-directional transfer of data not functional. Going live with this will require additional work by AP to update JDE data. • Go-Live date : • Phase IV activities are driven by Go-Live date. Critical to firm up date ASAP.

  8. Lessons Learned • Change management is the single biggest challenge. You can’t do enough change management. • Examine and “fix” existing business processes before automating them. Ensure that process re-engineering efforts are accepted by all stakeholders. • Having high quality catalog content is critical to end user compliance. • E-learning for a complex system is not effective. It’s better to train face-to-face. • A key to successful implementation is creating a strong support structure –helpdesk, system administration, IT support. The Aberdeen Group “Best Practices in eProcurement”

  9. Production Changeover • Go-live Date Constraints • Availability of new network. Estimated lead time is 2 – 3 months from end of June 2007. • Month end closing • Minimal down time (Project estimate is 5 days) • Key Precursors for Go-live • TCO passes Site Readiness Criteria • DRB approval for production changeover • Production Support Model well publicized

  10. Cutover Downtime Impact

  11. Preliminary Site Readiness AssessmentOverall Assessment IS=Total Importance Score : AS1=Total Assessed Score % : AS2=Total Critical Assessed Score %

  12. eProcurement Definition of Success • The implementation of a fully integrated eProcurement solution providing • reliable technology, with • associative business processes • which meet TCO requirements for • operational excellence, and • generates sustainable process efficiencies and cost savings. • The Key success elements are • Achieve Business Case • Achieve Full Integration with JDE • Achieve Full Utilisation of eProcurement • Achieve Supplier Adoption • Install Adequate System Support Structure

  13. eProcurement Success Metrics • The percentage of spend and transactions on goods and services channelled (or ordered) through eProcurement. 80% • The percentage of spend placed through priced catalogs materials 20-25%, services – 50% • The extent of reduction in invoice processing cycle time - TBD • The extent of reduction in materials order processing time - TBD • The levels of participation and usage of eProcurement by preferred suppliers – 100% • The level of satisfaction with eProcurement System by internal end-users – 50 % of users 3 out of 5. ( 3 month after go-live) • The deployment completed with schedule time frames and project cost estimates

  14. Next Steps • Aug 01: Complete & Submit Configuration files • July 20: Complete contracts migration testing • Aug 01: Train Internal TCO users • Aug 20: Complete system testing • Aug 29: Go/No Go meeting scheduled • Aug 25: Train Suppliers Are there any topics or focus areas that you would like us to cover with you before the Go/No-Go or during the Go/No-Go meeting?

  15. Appendix: Detailed Readiness Assessment

  16. Preliminary Site Readiness AssessmentSystem Ready ? I=Importance (1-5) : CS=Completion Status % AS1=Assessed Score (I x CS) : AS2=Critical Assessed Score (I x CS: Criteria 5 only)

  17. Preliminary Site Readiness AssessmentSystem Meets Business Needs ? I=Importance (1-5) : CS%=Completion Status AS1=Assessed Score (I x CS%) : AS2=Critical Assessed Score (I x CS%: Criteria 5 only)

  18. Preliminary Site Readiness AssessmentSuppliers Ready ? I=Importance (1-5) : CS%=Completion Status AS1=Assessed Score (I x CS%) : AS2=Critical Assessed Score (I x CS%: Criteria 5 only)

  19. Preliminary Site Readiness AssessmentSite Ready ? I=Importance (1-5) : CS%=Completion Status AS1=Assessed Score (I x CS%) : AS2=Critical Assessed Score (I x CS%: Criteria 5 only)

  20. Preliminary Site Readiness AssessmentPost-Deployment Support In-Place? I=Importance (1-5) : CS%=Completion Status AS1=Assessed Score (I x CS%) : AS2=Critical Assessed Score (I x CS%: Criteria 5 only)

More Related