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Letter for Submission of Award application for 2012-13

Letter for Submission of Award application for 2012-13. Company letterhead details ( Logo , Address ) . To , The Secretariat ( ACMA Awards ) , ACMA Centre for Technology Godrej Eternia -C, ‘B’ Wing, '10th Floor, Office No. - C

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Letter for Submission of Award application for 2012-13

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  1. Letter for Submission of Award application for 2012-13 Company letterhead details ( Logo , Address ) To , The Secretariat ( ACMA Awards ) , ACMA Centre for Technology Godrej Eternia-C, ‘B’ Wing, '10th Floor, Office No. - C Old Mumbai Pune Highway Wakdewadi, Shivaji Nagar Pune – 411005, Tel No. 07387002181 ( Ms. Sakshi ) We are pleased to submit the application for ACMA Award Assessment Year for Excellence in Technology in Small / Large ( Delete not required ) category All data submitted is duly verified and true to the best of our knowledge . With regards ( Sign on all copies ) ( Name & Designation of the Plant CEO ) Paste good photo of ACMA Membership Certificate for the year ___________

  2. Company’s Details • Name of the corporate group (if company is part of a corporate group): - ( Underline the plant for which application is sent ) 1. Plant 1 2. Plant 2 3. Plant 3 Plant Address for which application is sent : 2. Name of the Chief executive of the corporate group- • Chief Executive (Applicant Plant) details : Name : Designation : Mobile : E-mail : Land line with extension : Fax No. 4. Plant Head ( Next to Chief Executive (Site)) details : Name : Designation : Mobile : E-mail : Land line with extension : Fax No. ( If Sr. No. 3 & 4 are same , then provide next level person details at Sr. No. 4 )

  3. Company’s Details • Company turnover ( in Rs. Crore ) for Year Assessment Year : • Plant turnover ( in Rs, Crore ) for Year Assessment Year : • Year of Establishment : Company _______ , Plant ___________ • Total Employees : Company ___________ , Plant _____________ • Do you have a Joint Venture : ( If Yes , Mention the partner name ) • Company’s Key products : • 11. Plant’s Key products : • Plant’s key manufacturing processes : • Key competitors : • 14. Key Suppliers : • 15. Major Certifications :

  4. Customer Details As a part of ACMA Award process , feedback from your major customers will be obtained directly and will be provided to Jury as a part of Site Assessment Report. The same will be provided to you as a part of Site Assessment feedback report Kindly provide 2 names per Key Customers for the plant for which application is being sent.

  5. Company / Plant Information ( page 1 of 2 ) Use slide no. 5 and 6 to brief about your company / Plant . It includes Product names / photos , Plant facility photographs ,

  6. Company / Plant Information ( page 2 of 2 ) Use slide no. 5 and 6 to brief about your company / Plant . It includes Product names / photos , Plant facility photographs ,

  7. Route Map to reach your plant Provide here route map to your company for site assessment ( Site assessment is carried out if your application is shortlisted by Jury ) Contact person name & Designation: Name : Designation : E-Mail : Mobile : Landline : ( STD Code ) ( Number ) : Ext. ( if any )

  8. ( For office use only ) Company performance at a glance ( Following radar chart shows the scores for each main area as per questionnaire , scores are converted to % ) RADAR Chart

  9. ( For office use only ) Section 1 Work Environment & Employee Involvement. Total Marks = 150

  10. Work Environment and employee engagement (1.A) 5S Total= 40 (i)illustrate how concept of 5S/house keeping has been deployed in your plant?(10 ) (ii) What methods are adopted to assess 5S levels/scores? (show last one year trend in line graph). (20) Formula 5 S Score = Lowest zone / area score of that month in % / 30

  11. Work Environment and employee engagement (1.A) 5S Total= 40 (iii) illustrate with photographs examples of good Visual Factory- Before and after. (10) Before After Before After / 10

  12. Work Environment and employee engagement (1.B) Suggestions / Kaizens Per Employee Total= 10 (i) Is there a suggestion scheme in the company and How company encourages employees to give suggestions? ? Pls Describe: (ii) How company ensures the suggestions are implemented? Pls describe: (iii) Trends of number of suggestions implemented / employee / month? (show last one year trend in line graph). Formula Total suggestions + Kaizen Implemented in that month Suggestions / Employee =---------------------------------- -------------------------------- X 100 Total direct employees ( Operatives ) for the month / 10

  13. Work Environment and employee engagement (1.C) Absenteeism Total= 10 (i) What is absenteeism data ( Average) for the year 2012-13 ? What are the trends in regards to total absenteeism? (Three year trend in bar graph) ( 5 ) Authorized = % Unauthorized = % Total = % Formula Total absent man-hours for the month ( Authorized + Unauthorized ) Absenteeism =-------------------------------------------------------- -------------------------------- X 100 Total man hours for the month (ii) What efforts organization takes to reduce absenteeism? ( 5 ) 10

  14. Work Environment and employee engagement (1.D) TRAINING Total= 10 • (i) In which areas do you provide training to your employees ? List some benefits achieved by trainings in recent past. What is the trend of the training hours / employee over the years? (show last three year trend in bar graph) ( 5 ) • Training Areas : Formula Total training man-hours for all employees for year Training hours/employee / year =---------------------------------------- --------------------- Total employees (ii) Benefits of Training : Tangible ( in Rs. Lacs ) & Intangible : ( 5 ) 10

  15. Work Environment and employee engagement (1.E) Small Group Activities Total= 10 • Explain how company encourages small group activities : • (ii) Do small group participate in the Quality Conventions-Group/State level/National. Show certificates / trophy photographs : (iii) How many active groups are present in the current year? % employee involvement In QC Activity? (show last three year trend in bar graph) % Employees Involvement No. of Active groups 10

  16. Work Environment and employee engagement (1.F) SAFETY Total= 40 • Pls describe: with text / Photos • How company ensures Safe work practices? (5) • (ii)Proactive measures taken by company to reduce accidents (10) • (iii)Number of accident free days ( Cumulative ) (5) : Days 20

  17. Work Environment and employee engagement (1.F) SAFETY Total= 40 (iv) What are the current accident levels? (Show last one year data in line graph) A) Frequency (rate) (Minor + Major Accidents) (10) B) Severity (rate) (10) Formula No. of accidents Frequency rate =------------------------ X 106 Total man hours Formula Total man-days lost Severity rate =------------------------------- X 106 Total man hours 20

  18. Work Environment and employee engagement (1.G) Environment Management Total= 30 (i) What is the frequency of scrap disposal? (10) : (Pl explain is it Daily / Weekly … ) (ii) Does company have resources conservation strategy? List some recent achievements of company to conserve resource -electricity, water, material? (10) 20

  19. Work Environment and employee engagement (1.G) ENVIRONMENT MANAGEMENT Total= 30 (iii) Please describe the practices of the company to reduce pollution ? (Water Pollution, Air Pollution, Soil pollution , Noise pollution) (10) 10

  20. ( For office use only ) Section 2 Customer Assessment Total Marks = 100

  21. 2. Customer Assessment (2.A ) Awards by Key Customers Total= 10 Awards by Key Customers (trend of last 3 years) (10) Award photo Award photo Note : If your Customer does not have a system of Awards , Mention what kind of supplier recognition is followed by Customer . 10

  22. 2. Customer Assessment (2.B ) ) Customer audit of Quality system Total= 20 (i) Does your key customers audit your quality system regularly? Has the audit results improved over the years? What is the trend over last three years? % (20) Note : If your Customer does not have a audit system , Mention what kind of supplier audit system and scoring is followed by Customer . 20

  23. 2. Customer Assessment (2.C ) Customer rating for Quality & Delivery Total= 30 (i) Does your key customers rate your performance on quality and delivery regularly? If yes, what is the trend over last three years? (30) Mention here major improvements done by your company to improve above performance : 30

  24. 2. Customer Assessment (2.D ) Feedback from Customer & analysis Total= 40 (i)Please describe system of getting feedback from the customers? (10) 10

  25. 2. Customer Assessment (2.D ) Feedback from Customer & analysis Total= 40 (ii) If yes, how do you analyze this feedback and take actions in weak areas? Explain with a case study. (30) 30

  26. ( For office use only ) Section 3 Technology & Innovation Total Marks = 400

  27. 3. Technology & Innovation (3.A) New Product or Process Applied for Award Total= 100 (i) Please describe Origin of Concept (bench marking, in-house etc) (20) (ii) Describe validations system of New Product or Process applied for technology / innovation Award . (20) 40

  28. 3. Technology & Innovation (3.A) New Product or Process Applied for Award Total= 100 (iii) Describe process of execution of concept. (20) (iv) Describe benefits of new product / process. (20) 40

  29. 3. Technology & Innovation (3.A) New Product or Process Applied for Award Total= 100 (v) Impact of new Product / Process on environment . (20) 20

  30. 3. Technology & Innovation (3.B) How new product / process is superior than existing Total= 100 (i) Describe Totally new product / process. (30) (ii) Describe modification of existing product / process. (20) 50

  31. 3. Technology & Innovation (3.B) How new product / process is superior than existing Total= 100 (iii) Describe Performance of new product or process (30) (iv) Cost competitiveness of new product or process (20) 50

  32. 3. Technology & Innovation (3.C) Patent Application Total= 75 (i) Has the company applied for patents for the new Product / process developed for which Award application is submitted? (50) (ii) Describe the patents your company has applied for products / processes in last 3 years (25) 75

  33. 3. Technology & Innovation (3.D) Motivation behind innovation Total= 75 (i) Describe the motivation behind innovation. Is it Market ? (20) (ii) Describe the motivation behind innovation. Is it in-house initiative? (20) 40

  34. 3. Technology & Innovation (3.D) Motivation behind innovation Total= 75 (iii) Describe the motivation behind innovation. Is it OEM / Customer driven? (15) (iv) Describe the motivation behind innovation. Is it Management push to drive innovation culture? (20) 35

  35. 3. Technology & Innovation (3.E) Innovation Awards Total= 50 (i) Has your organization achieved any Innovation Awards for the year 2012 – 13 from Govt. or reputed organization? (25) (ii) Has your organization achieved any Citations / Commendation letters for the year 2012 – 13 from Govt. or reputed organization? (25) 50

  36. ( For office use only ) Section 4 R & D and Product development Total Marks = 200

  37. 4. R & D and Product Development (4.A) Collaborations and Technical Tie-ups Total= 30 (i) Give details of Collaborations and Technical tie-ups, if any, in Product Technology (15) (ii) Give details of Collaborations and Technical tie-ups, if any, in Process Technology (15) 30

  38. 4. R & D and Product Development (4.B) Dependence or Self Competence Total= 30 (i) Have you reduced dependence on Collaborators and Developed internal competence Give short Note on (a) Design Capability Enhancement (10) (i)(b) Manufacturing Capability Enhancement (10) 20

  39. 4. R & D and Product Development (4.B) Dependence or Self Competence Total= 30 (i) Have you reduced dependence on Collaborators and Developed internal competence Give short Note on (c) Sourcing Capability Enhancement (10) 10

  40. 4. R & D and Product Development (4.C) In-house R & D or Collaborator’s Assistance Total= 30 (i) Are Products / Processes developed by in-house R&D or Collaborator’s Assistance? Give information on (a) Entirely by Collaborator (5) (b) Entirely in house (10) 15

  41. 4. R & D and Product Development (4.C) In-house R & D or Collaborator’s Assistance Total= 30 (i) Are Products / Processes developed by in-house R&D or Collaborator’s Assistance? Give information on (c) With joint efforts (5) (d) Alignment of R & D efforts with business plans (5) 10

  42. 4. R & D and Product Development (4.C) In-house R & D or Collaborator’s Assistance Total= 30 (ii) Is market scan / QFD / Benchmarking etc. an integral part of R & D efforts (5) 5

  43. 4. R & D and Product Development (4.D) Investment in R & D Total= 30 (i) Total investment in R & D ( Rs. Crore ) and % of sales turnover ( 10) (ii) Investments done in different Areas; See table (20) 30

  44. 4. R & D and Product Development (4.E) Recognitions Total= 30 (i) R & D recognition by Govt. of India, Ministry of science & Technology etc. (a) NABL accreditation for R & D / Test Laboratories Give Details (15) (b) Give details of Commendation Certificates / letters for R & D efforts (15) 30

  45. 4. R & D and Product Development (4.F) Interactions with other Organizations Total= 20 (i) How do you Interact with National Laboratories, Research Organizations, Universities, IITs etc. Give details on (a) Meeting with above agencies for technology up gradation (5) (b) Projects identified jointly (5) 10

  46. 4. R & D and Product Development (4.F)Interactions with other Organizations Total= 20 (c) Projects implemented jointly (5) (d) Future plans for working together (5) 10

  47. 4. R & D and Product Development (4.G) Benchmarking Total= 30 (i) Benchmarking exercise during designing. Give details on following (a) Product Benchmarking (5) (b) Process Benchmarking (5) 10

  48. 4. R & D and Product Development (4.G) Benchmarking Total= 30 (i) Benchmarking exercise during designing. Give details on following (c) Benchmarking ideas implemented (10) (d) Benchmarking process documented (5) (e) Benchmarking plans for future exercises (5) 20

  49. ( For office use only ) Section 5 Quality & Operation Performance Total Marks = 150

  50. 5. Quality & Operations Performance (5.A) Environment friendly Product / Process Total= 30 (i) How do you ensure that product / process evolved is environment friendly. What is the review mechanism on : (a) Energy Management Audit ( fuel, electricity, compressed air) (5) (b) Water management audit and disposal treatment system (5) (c) Recycling of oils, coolants etc. (5) 15

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