MAYLA MEMBERSHIP MEETING Spring 2019 November 7, 2018 Boots Ward Rec Center 6:30 pm

1. MAYLA MEMBERSHIP MEETING Spring 2019 November 7, 2018 Boots Ward Rec Center 6:30 pm

2. MAYLA Business Items • Old Business • Program Status • Programs that are now Inactive: Pope • Treasurer’s Report • New Business • Vote for Board Members • Update from US Lacrosse • Boys Program Updates • Girls Program Updates • General Program Updates • Certified Official Discussion • Spring Schedule Review and Upcoming Dates

3. MAYLA Membership *Indicates Inactive Status

4. jthomas@holder.com jthomas@holder.com MAYLA Contacts • Bobbi Villhauer - Interim Executive Director admindirector@metroatlantalax.com • President - Jim Gandy jimmyzjag@Hotmail.com • Vice President - Ian Carter Ian_carter@comcast.net • Secretary - open • Treasurer – John Thomas jthomas@holder.com • Boys Rec Director - Michael Vance mevance@bellsouth.net • Girls Rec Director – Jon Woodhamjewoodham@yahoo.com • Director At Large – Aubree Mancuso-Surdoval aubree.mancuso@gmail.com • Director At Large – Patrick Joyce gloaassignor@gmail.com Members Highlighted in Yellow will be voted on this evening

5. jthomas@holder.com jthomas@holder.com Treasurers Report Cash balance as of 11/7/18:  $99,000 Projected loss for 2018: ~ $3,000 Projected ending balance for 2018: ~$97,000 Revenues for 2018:          $60,072 Projected Expenses for 2018             $63,110 Projected loss                 $3,038

6. U.S. Lacrosse Background Checks • Effective Monday 10/15/18, any coach who joins or renews will be required to complete a US Lacrosse NCSI background screen • The day the coach establishes or renews their membership is called Day Zero. They then have 10 days to initiate the background check process. They will get an email detailing this as part of their membership confirmation process. Reminder emails will go out every day. On day 11, if they have not begun the screening, they will receive one final email from US Lacrosse reminding them to initiate the screening. • Day 11 emails will be the trigger to convert the membership to Fan. This means no insurance is provided as a member benefit, and they are not allowed to coach. • After the day 11 email, if the member wants to begin the background screening, they can complete this by calling or emailing US Lacrosse's Member Experience team. They will send the member a link to kick start or re-initiate their process. It will be the coach's responsibility to follow up with US Lacrosse so they convert their membership back from Fan to Coach. • More information on this topic can be at: https://www.uslacrosse.org/safety/safesport

7. Boys Program Updates LACROSSE ASSOCIATION • 2019 Rule Changes • No MAYLA rules changes recommended at this time • Before Spring Season MAYLA will send out the official rules for the Spring season and add verbiage around areas of emphasis from US Lacrosse • Please take time to review the rules changes found at the link below • https://www.nfhs.org/sports-resource-content/boys-lacrosse-rules-changes-2019/ • Referee recertification and Officials Training • Emails will go out to all current Referees (Dates are January 5th or 20th) • Youth officials recertification will be same day after the adult recertification • MAYLA recommends that only certified officials who have passed the recertification tests be allowed to ref any MAYLA game • A/B Divisions for Spring • All teams will self-select at registration • A check will be made to ensure programs self-select as appropriate as possible using Fall season standings as a guideline • There must be A & B if two teams in the same age group unless approved by MAYLA Boys/Girls Director (2- A teams does not need approval, 2-B teams does) • Coaches Training • MAYLA will pay for recommended coaches training completed by programs (Request payments from the treasurer) • MAYLA will pay for new rule books each year for all coaches. (Request payments from the treasurer) • Is there any interest in Level 1 or level 2 training? • Fall Season Recap/Open • What went well and what do we want to keep doing? • What could we do better? • Consistent Issues with not having rules, pregame, clocks, horns, score board of some kind this fall. Please make sure to fix this for Spring and each season going forward. • K1 Program is great and we encourage all programs to have one

8. Girls Program Updates LACROSSE ASSOCIATION • 2019 Rule Changes • Please send all requested rules changes to Jon Woodham (MAYLA Girls Rec Director) • Before Spring Season MAYLA will send out the official rules for the Spring season and add verbiage around areas of emphasis from US Lacrosse • Please take time to review the rules changes found at the link below • https://www.uslacrosse.org/blog/us-lacrosse-announces-2019-girls-youth-rule-changes • Referee recertification and Officials Training • MAYLA recommends that only certified officials who have passed the recertification tests be allowed to ref any MAYLA game • Emails for rule clarifications to go out to officials on Jan 20th, Feb 3rd and Feb 24th • Official's pay procedures are being evaluated • A/B Divisions for Spring • All teams will self-select at registration • A check will be made to ensure programs self-select as appropriate as possible using Fall season standings as a guideline • There must be A & B if two teams in the same age group unless approved by MAYLA Boys/Girls Director (2- A teams does not need approval, 2-B teams does) • Coaches Training • MAYLA will pay for recommended coaches training completed by programs (Request payments from the treasurer) • MAYLA will pay for new rule books each year for all coaches. (Request payments from the treasurer) • Spring emphasis on sportsmanship and healthy communications with officials • Mandatory Coaches meeting date: Feb 10th • Is there any interest in Level 1 or level 2 training? • Fall Season Recap/Open • What went well and what do we want to keep doing? • What could we do better? • K1 Program is great and we encourage all programs to have one

9. Coaches Are Our Future LACROSSE ASSOCIATION Minimum recommended training for all coaches (Remember MAYLA will reimburse for each class) Bantam Coaches – PCA Online Training Lightning Coaches – USL Level 1 online Junior & Senior Coaches – USL Level 2 and up

10. Reminder of Dues Policies Member Dues: K/1 = No Fee Bantam and girls lighting = $120 per team Boys lightning, Junior, & Senior = $200 per team Registration is online. Payment should be made via credit card at the time of registration. If you need to pay by check, PLEASE PUT YOUR PROGRAM NAME ON YOUR CHECK! All payments should be made payable to "MAYLA" and sent to MAYLA Treasurer @ PO Box 4173 Marietta GA 30061 Programs will not be placed on the schedule until dues are paid in full. Programs who pull teams out after the schedule is complete are not entitled to a refund.

11. Player Eligibility Reminder LACROSSE ASSOCIATION *Age eligible 9th graders (born after 9/1/2002) AND not currently playing on HS level team are eligible to play on a MAYLA Senior team *Any 8th graders who play JV, are NOT eligible to play on a MAYLA team. Dual Rostering is encouraged if it will allow more players to play the sport. However, it should not be used to derive a competitive advantage over other teams

12. Officials Officials Assigning for Games Member organizations are responsible for coordinating their own officials for home games. Home teams are responsible to pay for both officials, unless other arrangements have been made between teams. *** Discuss moving MAYLA to using certified officials only for all MAYLA Games (Bantam and above)*** Boys: GLOA - Patrick Joyce – gloaassignor@gmail.com Girls: (assigned automatically)*will be invoiced at the end of the season GWLOA – Mike Hannah - michaelhannah@bellsouth.netand Bill McGregorbmcgreg@comcast.net Any changes to your schedule must be reported to the officials assignor!!! 11

13. Spring Schedule GREAT NEWS! ALL BREAKS ARE THE SAME!!! Winter Break: Feb 18th – 22nd Spring Break: April 1st – 5th Please note that all K/1 Games are scheduled separately. A preseason meeting will be held to discuss details.

14. Countdown to Spring Season!!! SAVE THE DATE: 2019 MAYLA Challenge May 4th & 5th End of Season Tournament for all Rec Teams Bantam & Girls Lightning $400 Boys Lightning, Juniors & Seniors $500

15. Important Upcoming Dates LACROSSE ASSOCIATION • MAYLA Dates • MAYLA Membership Meeting Spring 2019 • Coaches Training (Boys & Girls) • Spring Season Registration Starts • USL LaxCon, Philadelphia • Registration Deadline • Girls Spring Mandatory Coaches Meeting • Boys Spring Mandatory Coaches Meeting • First Official Games • K/1 Jamboree • The MAYLA Challenge • Fall Application Deadline for new programs • MAYLA Membership Meeting Fall 2018 November 7th TBD January 15th January 11-13 February 8th February 10th February 26th at 8 pm March 2nd April 28th May 4th & 5th May 15th June, TBD