Excel Project 2

1. Excel Project 2 Formulas, Functions, Formatting, and Web Queries

2. Objectives • Enter a formula using the keyboard and Point mode • Recognize smart tags and option buttons • Apply the AVERAGE, MAX, and MIN functions • Verify a formula using Range finder • Format a worksheet using buttons and commands

3. Objectives • Add conditional formatting to a range of cells • Change the width of a column and height of a row • Check the spelling of a worksheet • Preview how a printed copy of the worksheet will look

4. Objectives • Print a partial or complete worksheet • Display and print the formulas version of a worksheet • Use a Web query to get real-time data from a Web site • Rename sheets in a workbook • E-mail the active workbook from within Excel

5. Starting and Customizing Excel • Click the Start button on the Windows taskbar, point to All Programs on the Start menu, point to Microsoft Office on the All Programs submenu, and then click Microsoft Office Excel 2003 on the Microsoft Office submenu • If the Excel window is not maximized, double-click its title bar to maximize it • If the Language bar appears, right-click it and then click Close the Language bar on the shortcut menu • If the Getting Started task pane appears in the Excel window, click its Close button in the upper-right corner • If the Standard and Formatting toolbars are positioned on the same row, click the Toolbar Options button and then click Show Button on Two Rows

6. Entering the Worksheet Title and Subtitle • Select the cell A1. Type Blue Chip Stock Club in the cell and then press the DOWN ARROW key • Type Investment Analysis in cell A2 and then press the DOWN ARROW key

7. Entering the Column Titles, Stock Data, and Row Titles • Enter the values in their respective cells as shown on the following slide. Use the ALT+ENTER key combination to move to the next line within a cell

8. Entering the Column Titles, Stock Data, and Row Titles

9. Saving the Workbook • With a floppy disk in drive A, click the Save button on the Standard toolbar • When Excel displays the Save As dialog box, type Blue Chip Stock Club Investment Analysis in the File name text box • If necessary, click 3½ Floppy (A:) in the Save in list. Click the Save button in the Save As dialog box

10. Entering a Formula Using the Keyboard • With cell F4 selected, type =d4*e4 in the cell • Press the RIGHT ARROW key twice to select cell H4

11. Entering Formulas Using Point Mode • With cell H4 selected, type = (equal sign) to begin the formula and then click cell D4 • Type * (asterisk) and then click cell G4 • Click the Enter box and then click cell I4. Type = (equal sign) and then click cell H4. Type – (minus sign) and then click cell F4 • Click the Enter box. Click cell J4. Type = (equal sign) and then click cell I4. Type / (division sign) and then click cell F4. Click the Enter box

12. Entering Formulas Using Point Mode

13. Copying Formulas Using the Fill Handle • Click cell F4 and then point to the fill handle. • Drag the fill handle down through cell F12 and continue to hold down the mouse button • Release the mouse button. • Select the range H4:J4 and then point to the fill handle • Drag the fill handle down through the range H5:J12

14. Copying Formulas Using the Fill Handle

15. Determining Totals Using the AutoSum Button • Select cell F13. Click the AutoSum button on the Standard toolbar twice. • Select the range H13:I13. Click the AutoSum button

16. Determining the Total Percent Gain/Loss • Select cell J12 and then point to the fill handle • Drag the fill handle down through cell J13

17. Determining the Average of a Range of Numbers Using the Keyboard and Mouse • Click cell D14 • Type =average( in the cell • Click cell D4, the first endpoint of the range to average and drag through cell D12, the second endpoint of the range to average • Click the Enter box

18. Determining the Average of a Range of Numbers Using the Keyboard and Mouse

19. Determining the Highest Number in a Range of Numbers Using the Insert Function Box • Select cell D15 • Click the Insert Function box on the formula bar • When Excel displays the Insert Function dialog box, click MAX in the Select a function list • Click the OK button • When Excel displays the Function Arguments dialog box, type d4:d12 in the Number1 box • Click the OK button

20. Determining the Highest Number in a Range of Numbers Using the Insert Function Box

21. Determining the Lowest Number in a Range of Numbers Using the AutoSum Button Menu • Select cell D16 • Click the AutoSum button arrow on the Standard toolbar • Click Min • Click cell D4 and then drag through cell D12 • Click the Enter box

22. Determining the Lowest Number in a Range of Numbers Using the AutoSum Button Menu

23. Copying a Range of Cells Across Columns to an Adjacent Range Using the Fill Handle • Select the range D14:D16 • Drag the fill handle in the lower-right corner of the selected range through cell J16 and continue to hold down the mouse button • Release the mouse button • Select cell J14 and press the DELETE key to delete the average of the percent gain/loss

24. Copying a Range of Cells Across Columns to an Adjacent Range Using the Fill Handle

25. Saving a Workbook Using the Same File Name • Click the Save button on the Standard toolbar

26. Verifying a Formula Using Range Finder • Double-click cell J4 • Press the ESC key to quit Range Finder • Select cell A18

27. Changing the Font and Centering the Worksheet Title • Click cell A1 • Click the Font box arrow on the Formatting toolbar • Click Arial Black (or Impact if Arial Black is not available) • Click the Font Size box arrow on the Formatting toolbar and click 28 in the Font Size list • Click the Bold button on the Formatting toolbar

28. Changing the Font and Centering the Worksheet Title • Select the range A1:J1. Right-click the selection • Click Format Cells on the shortcut menu • When Excel displays the Format Cells dialog box, click the Alignment tab • Click the Horizontal box arrow and select Center in the Horizontal list • Click the Vertical box arrow and select Center in the Vertical list

29. Changing the Font and Centering the Worksheet Title • Click the Merge cells check box in the Text control area • Click the OK button

30. Changing the Font and Centering the Worksheet Subtitle • Click cell A2. Click the Font box arrow on the Formatting toolbar • Click Arial Black (or Impact if Arial Black is not available) • Click the Font Size box arrow on the Formatting toolbar and then click 18 in the Font Size list • Click the Bold button on the Formatting toolbar • Select the range A2:J2. Right-click the selection. Click Format Cells on the shortcut menu. When Excel displays the Format Cells dialog box, click the Alignment tab. Click the Horizontal box arrow and select Center in the Horizontal list. Click the Vertical box arrow and select Center in the Vertical list. Click Merge cells in the Text control area. Click the OK button

31. Changing the Font and Centering the Worksheet Subtitle

32. Changing the Background and Font Colors and Applying a Box Border to the Worksheet Title and Subtitle • Select the range A1:A2, click the Fill Color button arrow on the Formatting toolbar • Click the color Blue (column 6, row 2) on the Fill Color Palette • Click the Font Color button arrow on the Formatting toolbar • Click the color White (column 8, row 5) on the Fill Color Palette • Click the Font Color button arrow on the Formatting toolbar

33. Changing the Background and Font Colors and Applying a Box Border to the Worksheet Title and Subtitle • Click the Thick Box Border button (column 4, row 3) on the Borders palette • Click cell B16 to deselect the range A1:A2

34. Bolding, Centering, and Applying a Bottom Border to the Column Titles • Select the range A3:J3 • Click the Bold button on the Formatting toolbar • Click the Center button on the Formatting toolbar • Click the Borders button arrow on the Formatting toolbar • Click the Bottom Border button (column 2 row 1) on the Borders palette

35. Bolding, Centering, and Applying a Bottom Border to the Column Titles

36. Centering Data in Cells and Formatting Dates • Select the range B4:B12 • Click the Center button on the Formatting toolbar • Select the range C4:C12 • Right-click the selected range and then click Format Cells on the shortcut menu • When Excel displays the Format Cells dialog box, click the Number tab, click Date in the Category list, click 03/14/01 in the Type list • Click the OK button • Select cell E4 to deselect the range C4:C12

37. Centering Data in Cells and Formatting Dates • When Excel displays the Format Cells dialog box, click the Number tab, click Date in the Category list, click 03/14/01 in the Type list • Click the OK button • Select cell E4 to deselect the range C4:C12

38. Centering Data in Cells and Formatting Dates

39. Applying a Currency Style Format and Comma Style Format Using the Formatting Toolbar • Select the range E4:I4 • While holding down the CTRL key, select the range F13:I13 • Click the Currency Style button on the formatting toolbar • Select the range E5:I12 • Click the Comma Style button on the Formatting toolbar

40. Applying a Currency Style Format and Comma Style Format Using the Formatting Toolbar • Click cell E4. While holding down the CTRL key, select cell G4 • Click the Increase Decimal button on the Formatting toolbar • Select the range E5:E12. While holding down the CTRL key, select the range G5:G12 • Click the Increase Decimal button on the Formatting toolbar • Click cell A12 to deselect the range G5:G12

41. Applying a Currency Style Format and Comma Style Format Using the Formatting Toolbar

42. Applying a Thick Bottom Border to the Row Above the Total Row and Bolding the Total Row Titles • Select the range A12:J12, click the Borders button arrow on the Formatting toolbar, and then click the Thick Bottom Border button (column 2, row 2) on the Borders palette • Select the range A13:A16, and then click the Bold button on the Formatting toolbar. Click cell E14 to deselect the range A13:A16

43. Applying a Thick Bottom Border to the Row Above the Total Row and Bolding the Total Row Titles

44. Applying a Currency Style Format with a Floating Dollar Sign Using the Format Cells Command • Select the range E14:I16. Right-click the selected range • Click Format Cells on the shortcut menu • Click the Number tab in the Format Cells dialog box • Click Currency in the Category list and then click the third style ($1,234.10) in the Negative numbers list • Click the OK button

45. Applying a Currency Style Format with a Floating Dollar Sign Using the Format Cells Command

46. Applying a Percent Style Format • Select the range J4:J16 • Click the Percent Style button on the Formatting toolbar • Click the Increase Decimal button on the Formatting toolbar twice

47. Applying Conditional Formatting • Select the range J4:J12 • Click Format on the menu bar • Click Conditional Formatting • When the Conditional Formatting dialog box appears, if necessary, click the leftmost text box arrow and then click Cell Value Is • Click the middle text box arrow and then click less than

48. Applying Conditional Formatting • Type 0 in the rightmost text box • Click the Format button • When Excel displays the Format Cells dialog box, click the Patterns tab and then click the color Red (column 1, row 3) • Click the Font tab and then click Bold in the Font style list • Click the Color box arrow

49. Applying Conditional Formatting • Click the color White (column 8, row 5) and then click the OK button • Click the OK button • Click cell B16 to deselect the range J4:J12

50. Changing the Widths of Columns • Point to the boundary on the right side of the column A heading above row 1 • When the mouse pointer changes to a split double arrow, drag to the right until the ScreenTip indicates Width: 13.00 (96 pixels). • Release the mouse button • Drag through column headings B through D above row 1 • Point to the boundary on the right side of column heading D