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HR Time Collection System

HR Time Collection System. Time Collection System Overview. Types of Time Collection Devices (TCD) Kaba web clock Kaba wall c lock. Basic Punch Employee Responsibilities. Be on time for scheduled work activity Clock In/Out on the Kaba clock device (specified by the supervisor)

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HR Time Collection System

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  1. HR Time Collection System

  2. Time Collection System Overview • Types of Time Collection Devices (TCD) Kaba web clockKaba wall clock

  3. Basic Punch Employee Responsibilities • Be on time for scheduled work activity • Clock In/Out on the Kaba clock device (specified by the supervisor) • Web clock and/or • Wall clock • Follow the onscreen instructions to punch In/Out • Follow department guidelines regarding lunch and breaks • Follow department guidelines regarding missed punches • Notify the supervisor immediately if unable to punch In/Out of a Kaba clock device. Please note any errors or messages displayed on the clock screen.

  4. Time Collection System Overview (cont’d) • For those utilizing a Kaba wall clock • Wall mounted clocks have a proximity ID reader built-in and onscreen instructions to clock In/Out. • Employees issued NCSU ID cards on or after May 2010 come equipped with a proximity access ID # • Proximity access allows employees to use the card scanning feature to punch In/Out and track time worked. • Recommended with employees who have little or no access to computers.

  5. Explain the Wall Clock Screen Employee ID 2 3 3 4 3 1

  6. Scan ID card in front of proxy ID reader Employee ID

  7. Follow the on screen instructions to Clock In

  8. Successful Clock In

  9. Clocking In/Out (multiple jobs)

  10. Scan ID card in front of proxy ID reader Employee ID

  11. Follow the on screen instructions to Clock Out

  12. Successful Clock Out

  13. Time Collection System Overview (cont’d) Kaba records the actual time stamp (hh:mm) then transfers the data directly into the HR System in 15 minute intervals, starting at the top of the hour. HR System Employee time punch data, is a combination of the In/Out punch totals through out the day. It is processed and paid at the end of each biweekly pay period.

  14. Employee Self Service Timesheet View Employees can view and/or print a copy of their timesheet by navigating to Employee Self Service in the MYPACK Portal. Navigation Path: Main Menu->Employee Self Service->Time Reporting->Report Time-> Display/Print Time Sheet

  15. Employee Self Service Timesheet View (cont’d) The Display/Print Time Sheet panel (below) allows the user to select a specific check date by clicking on the high-lighted search icon, then choosing one of the 26 dynamic biweekly pay periods, (example on the right). After the date is selected then click “Generate Time Sheet” to view and/or print the timesheet.

  16. Timesheet Summary without Supervisor Approval

  17. Timesheet Requiring Supervisor Approval

  18. Reported Effort Timesheet

  19. Reported Effort Timesheet (cont’d)

  20. Approved Timesheet/Employee Certification

  21. Timesheet Summary with Project IDs & signatures

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