Presentation Transcript

1. HR Time Collection System

2. KABA ASPSA’s New Time Reporting System What you need to clock in/clock out: -NC State Username -NC State Password -Employee ID #
3. Quick Facts You must “clock in” and “clock out” for each appointment you have If you have any breaks between session you will clock out for the break, clock back in for next session If you miss a punch you must complete a missed punch form
4. GradesFirst Reports are still to be submitted in GradesFirst. Nothing in GradesFirst will change. You will still submit payroll in GradesFirst. We will use GradesFirst time sheet to verify accuracy of your KABA time sheet.
5. Time Collection System Overview Types of Time Collection Devices (TCD) Kabaweb clock
6. Time Collection System Overview (cont’d) For those utilizing a Kabaweb clock Accessible from the MYPACK Portal through Employee Self Service. (valid unity_ID/password required)(Navigation: Time Reporting->Report Time->Punch Clock) Employees with a valid NCSU ID # can login to the web clock to punch In/Out. Convenient for employees with access to a computer, laptop, or personal IP device with access to the internet.
7. Punch Employee Responsibilities Be on time for scheduled work activity Punch In/Out on the Kaba clock device specified by the supervisor Web clock - Type in the 9 digit employee_ID # Access the web clock through the MYPACK Portal Main Menu->Employee Self Service->Time Reporting->Report Time->Punch Clock Follow the onscreen instructions to punch In/Out Follow department guidelines regarding lunch and break time Notify the supervisor immediately if unable to punch In/Out of a Kaba clock device. Please note any errors or messages.
8. Kaba Web Clock Enter your 9 digit employee ID# then click OK
9. Kaba Web Clock Employee Name Click on the “Job Clock In” link at the beginning of your work day or returning after a break.
10. Kaba Web Clock If you have multiple jobs, select the appropriate clock location from the drop down list.
11. Kaba Web Clock Successful clock punch Welcome Employee
12. Kaba Web Clock Employee Name Click on the “Job Clock Out” link for breaks or the end of your work day.
13. Kaba Web Clock Successful clock punch Employee
14. Kaba Web Clock Employee Name To view historical punch data click on “Time Record View”.
15. Kaba Web Clock Select the date you want to view and click the “View Time” link.
16. Kaba Web Clock Punch time activity for a specific date. When you finish view click “Done”.
17. Employee Self Service Timesheet Employees can view and/or print a copy of their timesheet by navigating to Employee Self Service in the MYPACK Portal. Navigation Path: Main Menu->Employee Self Service->Time Reporting->Report Time-> Display/Print Time Sheet
18. Employee Self Service Timesheet (cont’d) When the Display/Print Time Sheet panel opens (below) the user can click on the high-lighted search icon then select the specific paycheck date the user wants to view or print. After the date is select then click “Generate Time Sheet” to view and/or print.
19. Bi-weekly Employee Timesheet Example
20. How to create Kaba Web Clock Shortcut To create a shortcut on the desktop to the Kaba Web Clock, do the following: Right-click an open area on the desktop, point to New, and then click Shortcut. In the “Type the location of the item:” field copy and paste the web link, http://go.ncsu.edu/timeclock , and then click Next. Type Kaba Web Clock as the name for the shortcut, and then click Finish.