Workflows on payment of Material Bills through e-FMS

1. Workflows on payment of Material Bills through e-FMS Rural Development Department Government of Tripura

2. Select “Edit Work” option from the PO login

3. Edit & Update work details if required

4. Enter amounts in Lakhs (rounding up to 3 decimal places) so that “Tech Sanc Amt”, “Total of US + Material” and “Fin. Sanc. Amt. NREGA” are equal to each other. Press “Update” These 3 values should be equal

5. From the ensuing screen select the appropriate “Activity” and key-in the “Unit Price” in such a manner so that the “Total Work Cost” and “Total Tech. Sanc. Amt” in previous slide exactly matches each other. Press “Save” button to complete the process.

6. Select “Freeze DPR” option from the “e-FMS Module” available in the PO login. Select the appropriate work from the drop-down list.

7. Update & freeze the DPR. Caveat : After freezing of DPR the work cannot be edited further

8. DPR Freezed successfully. Please note that once the DPR is freezed the work cannot be edited any more. So before freezing DPRs please ensure that everything is “Ok”

9. Select “Material Procured Details” from PO login and select the Vendor, key-in the CORRECT / ACTUAL bill amount provided in the voucher and press “Save”. Please DO NOT enter the rounded amount that was entered in Slide #4

10. Bill amount entered successfully

11. Please ensure that the selected VENDOR is Verified & Freezed from the DPC login, otherwise the material list will NOT be generated

12. From the PO login open the “Generate Material List” link and choose the appropriate GP / Executing Agency for which the material bill has to be paid.

13. Select the appropriate Work Code / Name and press the “Display” button

14. Select the appropriate “Work Code” and “Proceed”

15. Material List is generated successfully against the selected “Work Code”

16. Open “Authorize WageList by Panchayat Secretary” option from the GP login

18. Select “Generate FTO of Material” option

19. Verify the appropriate Material List and press the “Submit” button

20. FTO for material bill generated successfully

21. Insert the DSC for 1st signatory and press the “Add Digital Signature” button

22. Key-in the DSC pin

23. FTO successfully signed by the 1st Signatory

24. Select the option “Send wagelist to bank by Gram Pradhan/President”

25. Login using the DSC credentials of 2nd signatory (say Gram Pradhan).

26. Select the option “Verify and Add Digital Signature to FTO of Bank”

27. Select the appropriate FTO Number from the Drop-down box, “Verify and ADD Digital Signature” to the selected FTO and press “Proceed”.

28. Key-in the DSC pin

29. FTO successfully signed by the 2nd signatory

30. Once the FTO has been signed by both 1st & 2nd Signatory (say Panchayat Secretary and the Gram pradhan), the FTO will be sent to the bank electronically and the concerned bank will process the FTO and the money will be credited to the respective Agency / Supplier.

31. Thank youFor all queries & clarifications in this regard please send email to nicdrd@nic.in with a cc to amitabha.datta@nic.in