How to Recruit & Keep Good Volunteers in Your Ministry

1. How to Recruit & Keep Good Volunteers in Your Ministry

2. Let Us Pray…

3. How to Recruit & Keep Good Volunteers in Your Ministry

4. What We Will Look At The Continual Volunteer Ministry Leaders Circle

5. First Step - RECRUIT • Crawl/ Walk/ Run • The Seven Sins of Recruiting • Expect Announcements to Get them • Go at it Alone • Recruit Life time people – not short term • Assume “No” means “Never” • Fall into the “BIC” trap • Be People driven, not Project driven • Give the position the wrong title

6. First Step - RECRUIT • General Recruitment – on-going efforts (ex New Parishioner Packets, surveys to parents, invitations to parish organizations) • Specific Recruitment – advertise your need for volunteers (ex Ads in bulletin, newsletter notices, etc) • Targeted Recruitment – Personal invitations to individuals to help with specific programs. • Find lots of ideas HERE http://media.volunteermatch.org/docs/101Secrets/VolunteerMatch_101Secrets.pdf

7. Second Step – Screen/ Interview • Our Archdiocese has a procedure. • PGC class/ Volunteer Application/ Background Check • Ask your Parish office and be diligent or visit www.rcan.org . • Interviews are helpful • This PDF (http://www.oursharedresources.com/Resource/ViewResource/303 ) is a good starting point for learning more.

8. Third Step - Appoint • Volunteer position agreement • Dates of appointment • Key responsibilities • Who is the supervisor/ contacts • What are non – negotiable’s/ rules • Signed and kept by you and the volunteer • Find a sample HERE (http://www.oursharedresources.com/Resource/ViewResource/597 )

9. Third Step - Appoint • Available From the NFCYM ($7.00) • Develop a template for education and formation for youth ministry training programs and to write role descriptions, policies, or other procedures for parish youth ministries in a diocese • Determine the ministry staffing needs in the parish to recruit, develop and evaluate staff • Plan one’s professional development • Manage volunteers, which includes identifying needs, recruiting, orienting, training, and assessment.

10. Fourth Step – Train Them • There are many options for training, including: • Diocesan Certification Programs • Diocesan/regional training programs • Parish-level youth ministry training • On-line training and video training • Books and articles • On-the-job training for specific jobs • Group evaluation and feedback

11. Fourth Step – Train Them • Hold an Orientation • Might be Specific to role • Periodic updates (email, FB, texts, meetings) • Retreats and faith formation • -faith sharing and prayer • -community building and socializing • -sharing stories about our experiences with youth

12. 5th/6th - Coach/ Direct/ Evaluate What are they doing well What needs improvement Specific and direct Consequences including termination See http://www.idealist.org/info/VolunteerMgmt http://www.cvacert.org/ http://www.energizeinc.com/ http://managementhelp.org/staffing/volunteers.htm http://www.volunteerpower.com/

13. Seventh Step - Recognize • Create a culture of appreciation • Straight from the youth • From the parish, in the bulletin, from the Pastor • Dinners • Certificates • Official types of recognition like: • NFCYM Awards given out in Archdiocese • http://www.presidentialserviceawards.gov/ • http://www.oneoc.org/services/volunteer-services/sov/sov-history/

14. Eighth Step – Reengage • Don’t assume they want to do the exact same job every year • Consult with them • Give them opportunities to try on new roles • Give them a chance to rest or bow out • Resource: • http://gettingattention.org/2010/10/volunteer-communications/

15. The Cycle! The Continual Volunteer Ministry Leaders Circle

16. Final Thoughts • Some Office / Center Promo Time  • A video to wrap us up

17. Thank You For Attending! MERRY CHRISTMAS and a HAPPY NEW YEAR!!