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Central Region Office Opening of Schools Meeting

This is a reminder and update for the Central Region Office Opening of Schools Meeting. Dr. Albert Payne, Region Superintendent, and Administrative Directors will discuss expectations, responsibilities, and important dates for the upcoming school year.

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Central Region Office Opening of Schools Meeting

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  1. Central Region OfficeOpening of Schools Meeting

  2. Dr. Albert Payne Region Superintendent

  3. Administrative DirectorsArea of Responsibility Dr. Jacques BentolilaFinancial Human Capital Coral Gables Feeder Pattern Dr. Janice Cruse-SanchezProfessional Standards & Development Miami Central Feeder Pattern Ronald W Reagan/Doral Feeder Pattern

  4. Administrative DirectorsArea of Responsibility Ms. Lourdes P. GimenezAcademic Operations & Professional Standards Miami Senior Feeder PatternMiami Edison Feeder Pattern Ms. Amelia LethAcademic Operations Miami Coral Park Feeder PatternMiami Jackson Feeder Pattern

  5. Administrative DirectorsArea of Responsibility Mr. Michael LewisCommunity School Operations Miami Northwestern Feeder PatternSouth Miami Feeder Pattern Mr. Eric AcostaAcademic & School Operations Miami Springs Feeder PatternBooker T. Washington Feeder Pattern

  6. Central Region Office Schools • 59 – Elementary Schools • 17 – K-8 Centers • 15 – Middle Schools • 21 – High Schools 112 – Central Region Schools

  7. Central Region Office School Grades 20 25 44 11 45% “A & B” 44% “C” 11% “D” 3% “F” 3

  8. Office of Academics & TransformationEducation Transformation Office (ETO)District-Wide Support Plan

  9. Dr. Albert Payne Reminders & Updates

  10. Directors Responsibilities

  11. Expectations • Continue to serve as the Instructional Leader of your school ensuring that teachers and staff have the necessary training and resources to improve student achievement and to deliver the best instructional program possible. • Provide students and staff with a safe, sanitary and caring learning environment. • Communicate with your Administrative Director if you are going to be absent or away from your building for more than two hours. (Inform your designee of the name of a neighboring principal to call for assistance if necessary.)

  12. Expectations • Contact your Administrative Director to request permission if you need to be absent from a Region/District sponsored Meeting. • All vacations must be pre-approved. Submit requests for one or two vacation days at least two days in advance and submit requests for more than two vacation days at least two weeks in advance. Additionally, submit to your Administrative Director, in writing, the name of the administrator left in charge. • Inform your Administrative Director of any serious incidents or potential problems that may occur at your school. Please forward copies to appropriate individuals.

  13. Expectations • Pay special attention to suicidal ideations and/or threats. • Ensure that your cellular phones are on and monitored along with social media at all times. • Respond immediately to calls from the Central Region Office, Superintendent and/or Administrative Directors • Make sure your secretary and/or assistant principal know your whereabouts or how to reach you when you are away from the building. • Ensure that your staff is provided with phone trees and procedures for utilization in the case of an emergency (the same for the Feeder Pattern).

  14. Expectations • Submit all forms, reports, etc. to the Central Region Office typewritten and in a timely manner. • Handle parental problems and concerns to the best of your ability at the school level. • Encourage your office staff to answer phones quickly and to speak and greet all parents/visitors in a positive, polite and professional manner as they serve as the ambassadors of your schools.

  15. Expectations • Inform the Central Region Office, Ms. Iraida Mendez-Cartaya, Associate Superintendent, OIAGA & CE, and Mr. Luis E. Diaz, Administrative Director, School Operations, any time a Board Member, Elected Official, Dignitary or their administrative assistant visit your school site. Early notification will make it possible for Region administrators to provide support and/or attend the event. • For any newsworthy event, notify Ms. Daisy Gonzalez-Diego, Chief Communications Officer, Public Information. • Continue to avail parents with school information and market your school to encourage parent and community participation.

  16. CRO E-FOLDERcentralregion.dadeschools.net/efolder/resources2016.html

  17. Central Region Office Director Updates

  18. Dr. Jacques Bentolila Financial Human CapitalAdministrative Director

  19. Personnel • Hire Update • Be prepared to open the first day of school with Temporary Instructors for any openings • Temporary Instructors Ability to Work • Must be checked daily! Must be on most current list! • No Retroactive hires!!! If employee is not PCL/Payroll they cannot work

  20. Budget • Important Dates • 1st FTE Snapshot = August 26th • 2nd FTE Snapshot = September 12th • Final FTE Snapshot = September 16th • ESE and Gifted data must be completed in SPED EMS by September 13, 2016 to make rollover • Mini-Budget Conferences and Final Budget Conference (September 1– October 8, 2016 )

  21. Weekly Briefings • WB# 19762 – Online School Payment System • WB# 19776 – No-Show Processing • WB# 19728 – Mandatory 2016-17 DPGT Rubric • WB# 19724 – Compulsory Use of IPEGs Observation Data Collection System • WB# 19683 – P Card Usage

  22. Contact Information Dr. Jacques Bentolila,Administrative Director JBentolila@dadeschools.net (305) 499-5050 ext. 5057– Office (305) 470-9523, Private Line (305) 499-5076 – Fax (786) 525-0149 – Cell Raquel Diaz, District Administrative Assistant RADiaz@dadeschools.net (305) 499-5050 ext. 5047

  23. Contact Information Budget Office Ms. Ana Ramos-Gonzales, Budget Coordinator agramos-gonzalez@dadeschools.net (305) 995-2483 – Office Mr. Jesus Larranaga, Instr. Staffing Officer jlarranaga@dadeschools.net (305) 995-7225 – Office Mr. Henry Tablada, Non-Instr. Staffing Officer htablada@dadeschools.net (305) 995-7244 – Office

  24. Dr. Janice Cruse-Sanchez Professional Standards & DevelopmentAdministrative Director

  25. Professional Standards • Non-Instructional Personnel Liaison • ADA/Civil Rights and Diversity Compliance • OPS Liaison • Contract Grievances • Upon receipt from employee/union, contact me immediately

  26. Professional Standards & Development • Professional Development • Scaled Leadership Regional Meetings (see Monthly Schedule) • ALL Assistant Principals will attend on a separate date (see Monthly Schedule); Exception is for the months of September and November where ALL Assistant Principals are required to attend the one session in the p.m. immediately following the principals meeting • Meetings will be held at the Central Region Office • Schedule is forthcoming for A and B sessions that A.P.’s will be assigned to • Numerous PD are being offered for various personnel, please review your briefings and distribute as needed • E.S.E. Liaison • Due to moratorium and to allow students to assimilate back, no Testing/ Staffingswill occur until after the 1st couple of weeks of school • See Opening of School Manual for various processes that must be completed by September 4, 2015 for Students with Disabilities

  27. Professional Standards & Development • Code of Student Conduct • Remember, there are NO SUSPENSIONS!! • The Code of Student Conduct (COSC) is designed to promote and maintain a safe learning environment free from disruptions that interfere with teaching and learning activities • Required that grade level assemblies be conducted to highlight areas of the COSC handbook, District Policy Against Bullying and Harassment, and your expectations • Acknowledgement of Receipt and Review for the Code of Student Conduct along with the parent/guardian flyer must go home on the first day of school. The Principal Letter needs to be put on your school’s letterhead. • Receipt and Review document due back from students by no later than September 2, 2016 • Post the Link to the Code of Student Conduct on your school’s website • 2016-2017 School Based Alternative-to-Suspension Plan will be due to me for review by September 2nd via email to Ms. Rosa Lewis, 281981@dadeschools.net

  28. Professional Standards & Development • Items Due to District (see Opening of Schools Procedures Manual – Task List) • PD Moratorium Schedule for the entire school year (see Weekly Briefing #19765) • Mandatory PD days August 30th and November 8th • Professional Development (PD) Needs Assessment results and PD Blueprint form (FM7551) to the Office of Professional Development Evaluation Loc. #9017 due by August 26th • WB# 19743 – 2016-2017 Professional Development Liaison (PDL) Application • Nomination form must be completed even if the PDL is returning to the position • Ensure they are cognizant of responsibilities and roles and will to perform these duties • Application must be scanned and emailed to PDMS@dadeschools.netby August 18th

  29. Professional Standards & Development • 2016-2017 Deliberate Practice Growth • Required 30 minute presentation that you must facilitate with your faculty on August 18th or 19th • All session materials are located on the MLP CATT Session C Team Room (the meeting has already been proposed with the principal as the Instructor). • Staff has already been enrolled. Print the roster and have staff sign in attendance for school and District records. Any missing staff names must be added. • MUST FOLLOW THE SCRIPT EXACTLY AS WRITTEN. READ WORD FOR WORD • MUST BE FOR 30 MINUTES • IMPORTANT DATES • Reflection and Development Phase • October 27, 2016 – the Professional submits document • November 18, 2016 – the Designated Administrator signs and returns to employee (do not delay in reviewing these documents) • Reflection and Outcome Phase • May 5, 2017 – the Professional submits document • June 2, 2017– the Designated Administrator signs and returns to employee (do not delay in reviewing these documents) • Please ensure Timelines are met by all Administrators

  30. Professional Standards & Development E.S.E. • Develop a plan of action for working with students who have been retained the previous school year • Review all IEP’s , Matrix of Services, and EP’s information in SPED EMS and ensure updates are made as needed • Confirm SPED EMS login and Quad A access • All schedules for students with disabilities must be entered in D-ISIS • Ensure completion of Student Services Management Agreement Form FM# 7501

  31. Professional Standards & Development • E.S.E. Weekly Briefings with Due Dates • WB#19778 – Procedures Relating to Identifying School Level Users for the Florida Department of Education Restraint Incident Report Form for Students with Disabilities. Due by August 31st • WB#19779 – Mandatory Refresher Training in Safe Crisis Management (SCM). Identify employees who must complete the refresher training via Survey by August 31st. MyLearningPlan registration will not be permitted for this training. • WB#19780 – Mandatory Training in Safe Crisis Management (SCM). Identify employees who have not been previously trained via Survey by August 31st. MyLearningPlan registration will not be permitted for this training.

  32. Contact Information Dr. Janice Cruse-Sanchez,Administrative Director Jcruse-Sanchez@dadeschools.net (305) 499-5050 ext. 5058 – Office (305) 470-9464, Private Line (305) 305-499-5074 – Fax (786) 229-5412 Cell Rosa Lewis, Secretary 281981@dadeschools.net (305) 499-5050 ext. 5049

  33. Contact Information Non-Instructional Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048 Ms. Maria G. Zabala, District Director Office of Professional Standards mzabala@dadeschools.net (305) 995-7106 – Office

  34. Ms. Lourdes P. Gimenez Academic Operations & Professional StandardsAdministrative Director

  35. Professional Standards • Review policies and procedures included in staff handbooks and OPS manual • Receipt signature form • How to use Common-Sense and Professional Judgment to avoid legal complications in Teaching (Instructional) • State Board of Education Rule 6B-1.001 FAC: The Code of Ethics of the Education Profession in Florida • State Board of Education Rule6B-1.006 FAC: The Principles of Professional Conduct of the Education Profession in Florida

  36. Incidents/Complaints • Emergencies immediately call 911 • Determine if can be handled at worksite • If cannot be handled at worksite, contact Central Region Office (305) 499-5050 • Instructional – Ms. Lourdes P. Gimenez • Non-Instructional – Dr. Janice Cruse-Sanchez • If not able to reach Region Directors, contact OPS designated personnel for guidance

  37. Incidents/Complaints • To make a report, contact School Police (305) 995-COPS • Contact DCF, if applicable – (800) 964-2873 • Complete Incident Reporting Form #7039 • Fax to: (305) 995-4161 • Email to Theresa Vazquez at tvazquez@dadeschools.net • Contact Region/OPS if you have not received any follow up information, Incident Reporting Form (Lead Sheet), within a week (5 work day period) • Report all incidents in a timely manner

  38. Contact Information Ms. Lourdes P. Gimenez, Administrative Director lpgimenez@dadeschools.net (305) 499-5050 ext. 5056– Office (305) 470-9531 – Private Line (305) 499-5051 – Fax (305) 776-9223 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

  39. Contact Information Instructional Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048 Ms. Carmen G. Gutierrez, District Director Office of Professional Standards carmengutierrez@dadeschools.net (305) 995-7104 – Office

  40. Ms. Amelia Leth Academic Operations Administrative Director

  41. Academic Operations • Curriculum Support Specialists • Eugenie Laguerre and Melissa Williams • View School Operations Management Guide comprehensive list of all requirements and due dates for this academic year • Open House Dates • Elementary/K-8 Centers - September 12 – 16, 2016 • Middle Schools - September 19 – 23, 2016 • Senior High Schools - September 26 – 30, 2016 • Special Centers - September 26 – 30, 2016

  42. Contact Information Ms. Amelia Leth, Administrative Director Amelialeth@dadeschools.net (305) 499-5050 ext. 5059– Office (305) 470-9447, Private Line (305) 499-5051 – Fax (786) 412-6796 – Cell Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

  43. Mr. Michael Lewis Community School OperationsAdministrative Director

  44. Community School Operations • DCIRT Forms that must be submitted by deadline August 26, 2016 • Readiness Emergency Management (REMS) (FM# 7393) • Critical Incident Response Team Profile (FM# 5092) • Hurricane Season/Shelter • Please ensure that shelters are prepared in case of a storm • DECON Radio • New batteries were distributed. Please let me know if there are any issues with the batteries • Student Transfers (New!) • School Social Worker - Ms. Deborah Gonzalez • Immunization Report • Please see email from Ms. Perez dated August 8, 2016

  45. Weekly ImmunizationReport Reminder

  46. Contact Information Mr. Michael Lewis, Administrative Director MJLewis@dadeschools.net (305) 499-5050 ext. 5046 – Office (305) 470-2578, Private Line (786) 402-4070 – Cell Deborah A. Gonzalez, Social Work Chairperson Student Administrative Transfers D.Gonzalez@dadeschools.net (305) 499-5050 ext. 5061 Ana Perez, District Administrative Assistant 244943@dadeschools.net (305) 499-5050 ext. 5061

  47. Mr. Eric Acosta Academic & Community School OperationsAdministrative Director

  48. Academic & School Operations • Protocol for elected officials • Superintendent’s appearances • Marketing your school • Zika Virus Updates

  49. Contact Information Mr. Eric Acosta, Administrative Director Ericacosta@dadeschools.net (305) 499-5050, Office (305) 470-1801, Private Line (305) 499-5051 – Fax (786) 261-1861 – Cell Theresa Vazquez, District Administrative Assistant tvazquez@dadeschools.net (305) 499-5050 ext. 5048

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