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Increase Innovation and Research within Security Organizations - Module II

This module focuses on project management within security organizations, covering topics such as project life cycle, project objectives, activity planning, cost management, risk management, team management, and innovation project management.

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Increase Innovation and Research within Security Organizations - Module II

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  1. INCREASE INNOVATION AND RESEARCH WITHIN SECURITY ORGANISATIONS

  2. Module II • Project Management • What is a project? • Project life cycle • Who benefits from my project? • Who is financially supporting my project? • What are the project objectives? • Activity planning and project milestones • Management of costs and operational resources for the project • Risk management • Team management • Innovation project management • Added-value of INSEC project/Platform • References

  3. Project Management What is a project? A project is a unique venture with a beginning and an end, conducted by people to meet established goals within parameters of cost, schedule and quality - Buchanan and Boddy (1992). A project is a set of people and other resources temporarily assembled to reach a specified objective, normally with a fixed budget and with a fixed time period. Projects are generally associated with products or procedures that are being done for the first time or with known procedures that being altered – Graham (1985). A project changes the actual situation in the desirable situation (the unfavourable situation in the favourable situation). A successful project is a project that is finished on time within the budget and according to the preset specifications.

  4. Project Management What is a project?

  5. Project Management Project life cycle

  6. Project Management Who benefits from my project? The beneficiaries of a project (the target group) are the persons, the groups, the entities that will gain from the implementation of the project and to whom the project is adressed. The direct beneficiaries are the groups/persons that benefit directly from the results of the project The indirect beneficiaries are the groups/persons that benefit indirectly of the results of the project Who is financially supporting my project? My organisation A sponsor An investment fund/A bank A client interested in the outcomes of the project Non-reimbursable funds existent in the market

  7. Whatis a project-doyouremember? changes the actual situation unique venture conducted by people with a beginning and an end on time within the budget and according to the preset specifications. cost, schedule and quality Meets goals associated with products or procedures

  8. Project Management What are the project objectives? • Define the general objective • This is the objective you wish to accomplish when implementing your project; • Usually, it refers to a programme or a sector; • Very often, a group of projects have the same General Objective. • Define specific objectives • These are the desired results that should be obtained in the effort of obtaining the general objective; • Is the status in which we desire the initially identified problem to be after completing the project; • Is not what you wish to do, but what you wish to obtain by what you are doing • Should be defined in SMARTway: • Specific • Measurable • Achievable • Realistic • Time

  9. Project Management Activity planning and project milestones • Activity planning – 7 elements • The activity planning structure – distinct tasks and operations • The structure of the project team and the responsibilities of each key person • The estimation of the effort and duration of each activity • Details on the allocated budget for each identified cost element • A chart of the works which shall indicate their scheduling and the deadlines for each activity • Details regarding the allocated resources for each task • Back-up plans for unforeseen events with a view of controlling the identified risks

  10. Project Management Management of costs and operational resources for the project Resources necessary for the project : Financial resources Human resources Material resources Informational resources Elements that determine costs: Personnel Materials Equipment Travel Utilities Subcontracting Type of costs: Direct and indirect costs Fixed and variable costs Repetitive and non repetitive costs Normal and extraordinary costs

  11. Project Management Risk management • Identifying the risks that can affect the project • Implementing risk control measures • Controlling the effectiveness of the adopted measures for the minimization of risks Type of risks: financial technical commercial legislative of execution 2 perspectives: Risk probability Risk impact Risk management involves the following steps: Risk planning Risk identification Analysis of risk (quantitative and qualitative) Defining the risk approach strategies Risk monitoring and control

  12. Project Management Team management • Perfect team • Capacity to administrate tasks in a project • Technical know-how in that domain • Capacity to evaluate the situation and take decisions • Ability to administrate the members of the team • Aptitudes for planning and control Type of teams: Functional Unique Matrix structure Contract based • Analysis of the team’s performance • Qualitative standards • Quantitative standards • The performance of the team can be measured by: • Observation and implication • Questions and discussions • Registries and current statistics • Management statistics • Other reports

  13. Project Management Innovation project management • Managing innovation • It uses a combination of thought processes together with a process of facilitating innovation. • the innovative team is made aware of the mind-set, skill-set and process differences between the phases of the project Phases included in the Managing innovation process: Searching Exploring Committing Realizing Optimizing

  14. Project Management Added-value of INSEC project/Platform • Related Innovation elements (available at Innovation management Tool Kit or via diagnosis) • #7 Innovation Training for Senior Managers • #10 Employee Empowerment (basic) • #11 Employee Empowerment (advanced)

  15. Project Management References • Alignment with the European InnovationPolicy • http://ec.europa.eu/enterprise/policies/innovation/policy/index_en.htm • OECD InnovationStrategy: Key Findings • http://www.oecd.org/sti/45326349.pdf • Innovation Plan Template byExcitera • http://excitera.nu/eic/innovationplan_eng.pdf • Coaching for an Innovation Committee by BIA • http://www.bia.ca/innovation-culture.htm

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