1 / 25

BC Assure from UNIT4 Project Assurance Tool

BC Assure from UNIT4 Project Assurance Tool . Paul Meredith Business Compliance Manager Capital Delivery Team Thames Water. Twitter Tag. #UNIT4BCassure. Thames Water In Context.

speranza
Download Presentation

BC Assure from UNIT4 Project Assurance Tool

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. BC Assure from UNIT4 Project Assurance Tool Paul Meredith Business Compliance Manager Capital Delivery Team Thames Water

  2. Twitter Tag #UNIT4BCassure

  3. Thames Water In Context • Biggest of the UK water utilities - provides water and sewage services to 12M customers in the UK Thames Valley. • Capital Investment programme of £5bn over 5 years delivering improvements to water and waste water process plants and networks. • Currently circa 500 live projects. Projects are typically civil projects often with a substantial MEICA element. • Delivery model is heaving outsourced. Contracts are Design and Construct based on a modified Burgundy book. • Majority of projects are let as a sub-programmes of projects to pre-tendered, geographically focussed Contractors.

  4. Thames Water, Unit 4 and BC • TW implemented the ‘Business Collaborator’ system in 2005 - TWEXnet - as it’s document management platform for the delivery of it’s capital programme. • Currently circa 3000 users and 500 live Projects. • ‘Identical’ project set up all projects - implemented using a template. • Each document is tagged with metadata on loading - selected from pull down pick lists. • The TW Business Management System (BMS) for the delivery of it’s capital programme is ‘Capital Delivery Process’ (CDP). • CDP: • Fully integrated with the TW document management system. • Cross functional, cradle to grave, delivery process. • Comprises 6 Stages. Each Stage comprises a number of Steps.

  5. Scenario You are … . Something’s gone wrong ….. Some answers are required. How would you respond?

  6. Issues and Needs • Compliance - ever increasing demand to demonstrate due diligence, statutory and contractual compliance, undertaking of assessments, checks and reviews, status reports. • Complex contract documents - many requirements. Clarity of roles and responsibilities, a need to clarify delivery expectations and status of those deliverables. • Outsourced third party delivery models - delivery often carried out by non client, geographically diverse and transitory staff. • Size and diversity of the programme - need to quickly and effectively identify, and target, and drill down onto problem projects. • Limited client technical resources - need to be able to focus on document contents, not finding them.

  7. Even More Needs - Quick Access to Reliable and Accurate Key Information • Responsibilities - the need to identify responsibilities for Stages and Steps on projects • Contact - the need to quickly contact the right person on a project • Find documents - the need to quickly and easily find a document on a project • Statusof documents - the need to know the status of each document on projects • BMS - The need to be able relate documents to the requirements of the BMS.

  8. Project Assurance Tool - Benefits • Absolute, integrated, consistent and unambiguous clarity of: • Roles and Responsibilities. • What documents are required to be provided, what has, and has not, been delivered. • Real time compliance monitoring, auditing & reporting of circa 200 pre-identified ‘Key’ Project Documents. • Programme, Project Dashboard status. • Improved resource utilisation - less spent collecting data, more time spent analysing data and targeting problem projects. • Pre determined Key documents can be displayed and their status assessed.

  9. Even More Benefits • Current version of all Procedures, Flow Charts, Work Instructions, Templates are available to all project members from within the project environment on TWEXnet. • Agreed updates can be implemented and made available to all users within minutes. • Templates can be downloaded loaded directly, easily into the project folder for editing and issue. • Document routing to the right role can be preset - for release, for approval. • Quick easy access to clear and accurate activity / document status information across all projects. • Better resource utilisation - estimated saving of 40 hrs per month per project. • Status, compliance and reporting functionality at programme, project, stage, step and document level in minutes. • Available 24 / 7 / 365 from any PC with an internet connection.

  10. Login Page

  11. Grid and Other Views

  12. Flow Chart View

  13. Programme Level View

  14. Refining the Programme Level View

  15. Project Level

  16. Project Stage Level View

  17. Project Step and Document Level View

  18. Project Roles

  19. Summary The Unit 4 Project Assurance tool: • Flexible and configurable to any process involving documents or activities. • Provides a live, self audit function that can be used to clarify the status of those deliverables at Programme, Project , Stage, Step and Document level. • Provides world wide assess to project information and the status thereof without the need for any special IT infrastructure. • Is quick and easy to use - something that belies the work that has gone into it’s development, building, testing and deployment. • Is a superb piece of IT engineering with proven time and direct and indirect cost savings and business benefits. • Enables: • Better use of scare client and deliverer resources • Everybody to know the project status.

  20. #UNIT4BCassure

  21. Find out more. Visit UNIT4 Collaboration Software Stand 37

  22. Register your interest to attend Free Seminar:Progressive Quality Assurancefor Project & Programmes28th September 2011, Readingvisit: www.unit4bc.com/assure

  23. Follow us on Twitter @UNIT4BC

More Related