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State Compensatory Education (SCE) At-Risk Identification Webinar

State Compensatory Education (SCE) At-Risk Identification Webinar. September 17, 2019 9:00 – 12:00. Agenda. Important Contacts. Title I/SCE District Assignments. Intent and Purpose of SCE Program.

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State Compensatory Education (SCE) At-Risk Identification Webinar

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  1. State Compensatory Education (SCE) At-Risk IdentificationWebinar September 17, 2019 9:00 – 12:00

  2. Agenda Region 16 Education Service Center

  3. Important Contacts Region 16 Education Service Center

  4. Title I/SCE District Assignments Region 16 Education Service Center

  5. Intent and Purpose of SCE Program The goal of the SCE program is to provide additional resources to reduce any disparity in performance on assessment instruments or disparity in the rates of high school completion between educationally disadvantaged students, at-risk students, and all other students. The purpose of the SCE program is to increase academic achievement and reduce dropout rate for these students by providing supplemental programs and services Region 16 Education Service Center

  6. HB3 – Changes to the SCE program https://tea.texas.gov/About_TEA/Government_Relations_and_Legal/Government_Relations/House_Bill_3 Region 16 Education Service Center

  7. Texas education agencySCE program https://tea.texas.gov/Texas_Schools/Support_for_At-Risk_Schools_and_Students/State_Compensatory_Education/State_Compensatory_Education Region 16 Education Service Center

  8. Key Players in the State Compensatory Education (SCE) Program • Education Service Centers • SCE Consultants • PEIMS • Curriculum Specialists • Counselors Contact Legislators Texas Education Agency School Districts Administrators Business Personnel Program Coordinator PEIMS Clerk Counselors Classroom Teachers Parents Region 16 Education Service Center

  9. Purpose of Identification Process To determine eligibility of students to receive supplemental educational services To ensure that the intended beneficiaries are receiving needed support or assistance Region 16 Education Service Center

  10. Supplement, Not Supplant Any program activity, program personnel, or program materials required by federal law, state law, or State Board of Education rule may not be funded with SCE funds. SCE funds must be used to provide support programs and/or services that supplement the regular education program so that students at risk of dropping out of school can succeed in school. Region 16 Education Service Center

  11. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: Is in prekindergarten, kindergarten or grades 1, 2, or 3 and did not perform satisfactorily on a readiness test or assessment instrument administered during the current school year Note: Do not use previous year’s score for classification. Region 16 Education Service Center

  12. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: 2. Is in grade 7, 8, 9, 10, 11, or 12 and did not maintain an average equivalent to 70 on a scale of 100 in two or more subjects in the foundation curriculum during a semester in the preceding or current school year or is not maintaining such an average in two or more subjects in the foundation curriculum in the current semester Region 16 Education Service Center

  13. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: 3. Was not advanced from one grade level to the next for one or more years. Note:Student remains at risk of dropping out of school for the remainder of his/her public school education. Excludes:a student not advancing from PK or K into the next grade level only as a result of the request of the student’s parents. This is not retroactive. Region 16 Education Service Center

  14. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: http://tea.texas.gov/student.assessment/ 4. Did not perform satisfactorily on an instrument administered to the student under Subchapter B, Chapter 39, and who has not in a previous or current school year subsequently performed on that instrument or another appropriate instrument at a level equal to at least 110% of the level of satisfactory performance on that instrument. Region 16 Education Service Center

  15. 110% Chart Tabs for add’l subjects

  16. Other Sources for110% Student Data https://www.esc16.net/page/adminserv.DataManagement https://www.esc16.net/page/IMS.home Region 16 Education Service Center

  17. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: http://tea.texas.gov/Texas_Schools/Safe_and_Healthy_Schools/Pregnancy_Related_Services/ 5. Is pregnant or is a parent

  18. Student Attendance Accountability Handbook http://tea.texas.gov/Finance_and_Grants/Financial_Compliance/Student__Attendance_Accounting_Handbook/

  19. Student Attendance Accountability Handbook Section 1 Overview Section 2 Audit Requirements Section 3 General Attendance Requirements Section 4 Special Education Section 5 Career and Technical Education (CTE) Section 6 Bilingual/English as a Second Language (ESL) Section 7 Pre Kindergarten (Pre-K) Section 8 Gifted/Talented Section 9 Pregnancy-Related Services Section 10 Alt. Ed. Programs (AEPS) and Disciplinary Removals Section 11 Nontraditional Programs Section 12 Virtual, Remote, and Electronic Instruction Region 16 Education Service Center

  20. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: Region 16 Education Service Center 6. Has been placed in an alternative education programin accordance with Section 37.006 during the preceding or current school year Note: Section 37.006 describes adisciplinary education program NOT an in-school suspension (ISS program) 7. Has been expelled in accordance with Section 37.007, TEC during the preceding or current school year

  21. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: http://www.texasstudentdatasystem.org/TSDS/Education_Data_Warehouse/PEIMS_Data_Mart/ 8. Is currently on parole, probation, deferred prosecution, or other conditional release 9. Was previously reported through PEIMS to have dropped out of school Note: Student remains at risk of dropping out of school for the remainder of his/her public school education

  22. http://www.esc16.net/page/IMS.home Region 16 Education Service Center

  23. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: Region 16 Education Service Center 10. Is a student of limited English proficiency, as defined by Section 29.052; Note: The student no longer meets this criteria once the student has been exited from the program. 11. Is in the custody or care of the Department of Family and Protective Services or has, during the current school year, been referred to the department by a school official, officer of the juvenile court, or law enforcement official

  24. Foster Care Consortium https://www.escweb.net/tx_r16/catalog/session.aspx?session_id=677903 Region 16 Education Service Center

  25. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: https://tea.texas.gov/Texas_Schools/Support_for_At-Risk_Schools_and_Students/Texas_Education_for_Homeless_Children_and_Youth_%28TEHCY%29_Program 12. Is homeless, as defined by 42 U.S.C. Section 11302, and subsequent amendments. (Refer to McKinney-Vento Homeless Assistance Act of 2001, Section 725.)

  26. Homeless Student Identification Training https://www.escweb.net/tx_r16/catalog/session.aspx?session_id=677902

  27. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: Region 16 Education Service Center Resided in the preceding school year or resides in the current school year in a residential placement facility in the district, including a detention facility, substance abuse treatment facility, emergency shelter, psychiatric hospital, halfway house, cottage home operation, specialized child-care home, or general residential operation. Note:Student cannot be counted by two districts during the same time period.

  28. At-Risk Student Eligibility CriteriaIncludes each student under the age of 26 who: Region 16 Education Service Center 14. Has been incarcerated or has a parent or guardian who has been incarcerated, within the lifetime of the student, in a penal institution as defined by Section 1.07, Penal Code and, regardless of the student’s age, each student who participates in an adult education program provided under a high school diploma and industry certification charter school program under Section 29.259

  29. Local Student Eligibility • Must be adopted by the local Board of Trustees • Adopted criteria must be clearly defined in the DIP for districts or the instructional plan for charter schools • Number may not exceed 10% of the number of students who received services during the preceding school year • Students identified using local criteria are not reported through PEIMS Region 16 Education Service Center

  30. Local Student Eligibility(continued) • MUST document the need for the specific supplemental services or supplemental instruction in its comprehensive needs assessment and the D/CIP • Need must be identified prior to providing the specified supplemental services or supplemental instruction to locally identified at-risk students. Note:The SCE allotment may not be used to provide services on a campus that does not have any state identified at-risk students Region 16 Education Service Center

  31. Resources: At RiskCriteria • Early Childhood AssessmentInstruments • https://tea.texas.gov/Academics/Early_Childhood_Education/Educator_Resources/ • FoundationCurriculum • https://tea.texas.gov/Academics/Curriculum_Division/ • Pregnancy-RelatedServices • https://tea.texas.gov/texas_schools/safe_and_healthy_schools/pregnancy_related_services/ • Disciplinary Alternative EducationProgram • https://statutes.capitol.texas.gov/Docs/ED/htm/ED.37.htm • Limited English Proficiency • https://statutes.capitol.texas.gov/Docs/ED/htm/ED.29.htm • Foster Care Liaisons and ResourceGuide • https://tea.texas.gov/FosterCareStudentSuccess/ • Texas Education for Homeless Children and YouthProgram • https://tea.texas.gov/Texas_Schools/Support_for_At- Risk_Schools_and_Students/Texas_Education_for_Homeless_Children_and_Youth_(TEHCY)_Program/ Region 16 Education Service Center

  32. TxEISStudent Management System Region 16 Education Service Center

  33. SkywardStudent Management System Region 16 Education Service Center

  34. At-Risk Student Profile Template Region 16 Education Service Center

  35. At-Risk Student Profile Template (page 2) Region 16 Education Service Center

  36. Evaluation Should Help Determine the Following: Changes made to the program Tools used to evaluate program Effectiveness of program Major successes Will this program be implemented on the campus next year? Region 16 Education Service Center

  37. Primary Source of Documentation for SCE Program • The D/CIP is auditable documentation and is the primary record supporting expenditures attributed to SCE and Title I Programs. • The D/CIP must be developed, evaluated and revised annually. Region 16 Education Service Center

  38. District and Campus Improvement Plan Requirements Total amount of SCE funds allocated for resources and staff Actual dollar amounts for activities and SCE funds that show 52% of allotment (Direct costs) Cumulative summary of program and entire budget in the District Improvement Plan (DIP) Specific campus activities and campus budget in the Campus Improvement Plan (CIP) Region 16 Education Service Center

  39. District and Campus Improvement Plan Requirements Supplemental FTEs (Full Time Equivalents) for State Comp Ed - shown for SCE activities involving personnel at both the district and campus level Total amount of State Comp Ed funds allocated for resources and staff Supplemental financial resources for State Comp Ed - indication of the approximate dollar amounts for activities and/or strategies Region 16 Education Service Center

  40. District and Campus Improvement Plan Requirements Identified strategies – specific strategies aligned with the comprehensive needs assessment Measurable performance objectives - based on needs assessment data and stated in terms of what the student is expected to do, and stated in terms of measurable and/or observable behavior to ensure that the plan is resulting in academic improvement Timelines for monitoring strategies and reaching goals – specific schedule for data collection during the school year. This should be written in incremental units such as every three weeks, every month, (not August though May or “ongoing”), each semester, etc. Region 16 Education Service Center

  41. District and Campus Improvement Plan Requirements • Formative evaluation criteria – the assessment of progress during instruction - for purposes of determining whether students are learning or whether the instruction needs to be modified • Formative evaluation answers the question, Is the student learning, and if not, what needs to be changed? • The purpose of formative evaluation is to inform instruction and enable intervention when a student is not progressing. This evaluation strategy is especially important for at-risk students.

  42. District and Campus Improvement Plan Requirements • Summative evaluation takes place after instruction. • Summative evaluation answers the question Has the student learned? • The purpose of summative evaluation is to judge or grade thesuccess of the strategy. Region 16 Education Service Center

  43. Required Policies and Procedures • Districts, including charter schools, receiving SCE funding are required to have written policies and procedures describing the following: • Students at-risk of dropping out of school • Students at risk of dropping out of school under local criteria and documentation of compliance with 10% cap • How students are entered and exited from the SCE program • The methodologies involving the calculation of 110% satisfactory performance on all assessment instruments • The cost of the regular education program in relation to the budget allocations per student and/or instructional staff ratio of the SCE program

  44. Documentation of the SCE Program • Timeline for identification process • Notification of teachers and other stakeholders • Existing policies • Timeline for monitoring and updating documentation for at-risk students • The reason for identification should have documentation from source (example: STAAR report, grade report, home language survey, etc.) • Retention of records • Storage of records • Access to records

  45. Common Audit Findings for SCE Lack of documentation No evaluation of SCE program At-Risk students incorrectly identified Lack of supporting documentation in district/campus plans Fundingstate-mandated rules, programs, or positions Lack of policies and procedures outlining the SCE program Region 16 Education Service Center

  46. Vickie Ansley Coordinator, Federal Programs Region 16 Education Service Center (806) 677-5134 vickie.ansley@esc16.net

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