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IBC PowerPoint and Excel Tools Presentation

IBC PowerPoint and Excel Tools Presentation. Agenda. PowerPoint Using Templates and Slide Masters Drawing Animations and Video Using Objects Tips Excel Using mathematical and other functions Creating graphs. Templates and Slide Masters. Templates

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IBC PowerPoint and Excel Tools Presentation

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  1. IBC PowerPoint and Excel Tools Presentation

  2. Agenda • PowerPoint • Using Templates and Slide Masters • Drawing • Animations and Video • Using Objects • Tips • Excel • Using mathematical and other functions • Creating graphs

  3. Templates and Slide Masters • Templates • Ctrl + F1, or View -> Task Pane will show you the task pane on the right of your screen • In the drop down menu in the task pane, chose Slide Design • Here you are given a number of different templates which you can work with. • Standard IBC template is available in I-Find

  4. Templates and Slide Masters • Slide Masters • Click on View -> Master -> Slide Master • 2 types of master slides • One is for title pages and one for regular slides

  5. Drawing • The Drawing toolbar • View -> Toolbars -> Drawing • Use the Grid from View -> Guides and Grids to help placement of drawings • Order -> Right click on image and select from “Order Menu” • Grouping -> Hold CTRL and click on the images you wish to group, right click on one of the images and select “Group” from the Grouping menu • Also, if you click on any image in a group, you can also ungroup them from the Grouping menu • Moving -> Drag cursor onto image and click when u see the 4-directional arrow. You may then move the image with your mouse • Sizing Text Box

  6. Drawing • The Picture Toolbar • View -> Toolbars -> Picture • Alternatively you can right click on the picture and go to the picture tab • Toolbar gives you the options to insert a new picture and edit an existing one • Change contrast • Crop and resize a picture • In order to precisely reposition a picture, you would have to right click and use the “Format Autoshape” or “Format Picture” option

  7. Animations and Video • Three types of animation • Slide Design – Animation Schemes • Custom Animation • Slide Transition • For full slide animation, select Slide Design- Animation Schemes from the task pane • This will make all the items on the entire slide follow the given animation

  8. Animations and Video • For Slide Transition, select Slide Transition from the menu in the task pane • This feature animates the transition between slides • For Custom Animation • Using task pane on the right, select Slide Design – Custom Animation • Can be used on text and images

  9. Animations and Video • For Video • Obtain the video clip • If using a movie, use software such as VirtualDub (available at virtualdub.sourceforge.net) to rip smaller clips from chosen movie • Then chose Insert -> Movies and Sounds -> Movie from File • Playback and other options

  10. Animations and Video • Using VirtualDub • Go to File->Open Video File to open the larger video clip • Use the mouse to move the scrollbar to the start of your clip • Hit the “Home” button or go to the Edit Menu and hit “Selection Start” • Then move the scrollbar to the end of the clip and hit “End” or go to the Edit menu and hit “End Selection • Use scrollbar for large navigation • Use Left and Right arrow keys for more accurate navigation to the second • You can also use Page Up and Page down for slightly larger jumps than arrow keys

  11. Animations and Video • Using VirtualDub • Once you have selected the clip you wish to extract, go to the File menu and choose “Save as AVI” or hit F7

  12. Using other objects • Go to Insert -> Object to select type of object • Some commonly used objects are: • Microsoft Equation 3.0 Objects • Excel Charts (first created in Excel) • Windows Media Player

  13. Final Report Space, Personnel $ $ $ Background Business Model Equipment and Procedures Recommendations Roadmap business model_options Scenario #1 Mr. X Scenario #2 Scenario #3 Scenario #4 100% 100% HDAK S-Corp HD Spa LLC

  14. Tips • Use the help option • PowerPoint is very powerful tool • Office Apps are well integrated, work well together • F5 and Shift + F5 are important hotkeys • F5 starts the presentation • Shift + F5 starts it from the current slide • For IBC presentations, use the provided IBC template • Feel free to contact me via FirstClass or regular UIUC e-mail at agjoshi@uiuc.edu with any questions and I will respond within 24 hours

  15. Agenda • PowerPoint • Using Templates and Slide Masters • Drawing • Animations and Video • Using Objects • Tips • Excel • Using mathematical and other functions • Creating graphs

  16. Using Mathematical and other functions • Click the button in the toolbar on your screen

  17. Using Mathematical and other functions • If you are using a particular formula for the first time, refer to the help for that formula • For example, when you use the NPV function

  18. Using Graphs • Click on Chart Wizard in Excel • Provides you with a stepwise process to create a chart

  19. Using Graphs • Following the steps

  20. Using Graphs • Following the steps

  21. Microsoft Word tables in Excel • Transferring Word tables into Excel is as simple as cut and paste. • However, the formatting and table format of the word table carries over to Excel

  22. IBC PowerPoint and Excel Tools • Questions?

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