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This document outlines important policy changes for the upcoming school year, including criminal background checks for volunteers, notification requirements for employees, expectations for electronic communications, and teacher evaluation procedures.
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1011.1 Criminal Background and reference checks • Volunteers: District will conduct a criminal background check on all persons volunteering in positions where they will be left alone with a child. Results must be received and approved before they can volunteer. The District may decline services. • The District has the right to require any person to submit to additional criminal background checks at any time. Employees who refuse may be disciplined or terminated. • Every employee who is arrested for a criminal act, felony, or misdemeanor, excluding minor traffic violations, must notify the Chief Human Resources Officer within 3 work days of the arrest. Driving Under the Influence will be treated as a criminal arrest. • Employees must notify the Chief Human Resources Officer within 3 work days of notice of a child abuse complaint against them. • Employees who drive District vehicles must notify their supervisor of any moving traffic violations whether or not on work time.
Continued… • The Superintendent or his designee is the person who shall respond to requests from potential employers for information regarding a former District employee. Information provided is title, position, length of employment, whether the employee was terminated or resigned and whether the District would re-hire the employee. • Requests for information regarding a former employee against whom allegations of sexual misconduct involving a student have resulted in the employee being terminated or resigning in lieu of termination, or allegations of sexual misconduct have been substantiated by Children’s Division, the Superintendent or designee shall disclose the allegations of the sexual misconduct and the findings of a CD investigation. • All employees will be informed of this policy annually. • Perspective employers will be informed of the policy upon reference request.
1050 Employee Expectations • Electronic Communications • Staff members may only communicate with students electronically for educational purposes only as frequently as necessary to accomplish the educational purpose. • Staff must use district-provided devices, accounts and forms of communication (computers, phones, telephone numbers, e-mail addresses, district-sponsored web pages or social networking sites) when available. • With permission, staff may establish websites or other accounts on behalf of the district that enable staff to communicate with students or parents/guardians. • Staff members may communicate with students using district-provided forms without first obtaining supervisor approval. • Communications may be monitored.
continued… • Supervisors may authorize staff to communicate with students using the staff’s personal telephone number, addresses, web pages or accounts (including, but not limited to, accounts used for texting) to organize or facilitate a district sponsored class or activity if the communication is determined necessary or beneficial, if a district-sponsored form of communication is not available, and if the communication is related to the class or activity. • The District will provide notification to the parent/guardian of the students participating in classes or activities for which personal electronic communications have been approved. • Staff may be require to send the communications simultaneously to the supervisor if directed to do so. • Staff are required to provide their supervisors all education related communications with district students upon request.
Continued… • Employees who obtain pictures or other information about identifiable students through their connections with the district are prohibited from posting such pictures or information on personal websites or personal social networking websites without permission from a supervisor. • New policy does not limit staff from appropriately communicating with relatives or members of their social community who happen to be students of the district when staff members are not acting as an employee of the school district.
Things to do… • Educate staff on new policy • Create a permission form for students to communicate with staff via personal device if approved. • Determine who should be included on communication if needed.
1091 teacher evaluation • Administrators must wait until a teacher returns to work to share a Developmental Data Form.
2012 District Calendar • At least 50% of the contract time shall be designated for certified staff to work in their classrooms/offices during O-Week. This is based on the first three days, August 2, August 3, and August 6. Base it on a 7 hour contractual day.
2030 Contractual Day-Certified Staff • Typically, the various units have established an arrival time of 30 minutes prior to the opening of school and a departure time of 15 minutes after the close of school.
Sample medications • Nurses may not distribute sample medications to students. This issue is being monitored, but permission to distribute is against policy.
3058 student restriction of physical activity • Students with chronic, acute, or short-term illness or injury that prevents them from participating in t physical education or outdoor recess for more than three school days must have a physician’s written order excusing them. The order must indicate the conditions and duration under which a student should refrain from participation in physical education activities or outdoor recess. A physician’s written order must be obtained prior to a student returning to full activity unless it was already stated in the original order. • The School Nurse or student’s parent/guardian may hold a student from PE or recess due to illness or injury for up to 3 school calendar days without a physician’s order.
7015 Tobacco-Free District • Effective January 1, 2013, the district will prohibit all employees, students and patrons from smoking or using tobacco products in all district facilities, on district transportation and on all district grounds at all times. • Employees can be disciplined after January 1, 2013 in accordance with district policies.
Employees leaving campus • Employees may leave campus with supervisor approval unless otherwise designated by policy. • The administration will be in discussions with the FFNEA to clarify policy because it is not clearly defined.
