Special Services Meeting

1. Special Services Meeting February 26, 2016

2. Agenda Testing Form DASL/EMIS Update Sps Release 15.3.0 Future Development Training Sps Meetings Green Local Schools Liz Rebadow Nancy Prysiazny Questions & Answers • Sps Statistics • End User Requirements • Kent State Survey Results • DASL • Primary Contact • Sps Release 15.0.0 • Student Properties • Parent/General Invitation • Sps Release 15.0.0 • Manage District Banks • Manage User Banks from Form • Sps Release 15.2.0 • Manage Banks • Add Standards • Testing Form • DASL/EMIS Update

3. NEOnet Sps Statistics There are a total of 72 educational entities including; 22 districts, 1 ESC, 2 Career Centers, 47 Community Schools and 2 Digital Academies in the NEOnet consortium using the Special Services software. Akron Digital AcademyBarberton City SchoolsBuckeye Local SchoolsBrunswick City SchoolsCambridge Community Schools (19)*Cloverleaf Local SchoolsCopley-Fairlawn City SchoolsCoventry Local SchoolsCuyahoga Falls City SchoolsCuyahoga Heights Local SchoolsGreen Local SchoolsKent City SchoolsManchester Local SchoolsMaplewood Career CenterMaple Heights City Schools*Indicates New District(s) for 2015-2016 Mogadore Local SchoolsNordonia Hills City School Norton City SchoolsOrange City Schools*Portage Lakes Career CenterRevere Local SchoolsRichmond Heights Local SchoolsSchnee Learning CenterSpringfield Local SchoolsSteel AcademySummit Academy Community Schools (27)*Summit County PreschoolsTallmadge City SchoolsTwinsburg City SchoolsWoodridge Local Schools 1 Local School and 5 Community Schools for 2016-2017

4. End User Requirements

5. Kent State Survey • Dear Friends:  Thank you for being willing to distribute and/or take the Special Education and Technology Survey we disseminated in December.  If you have not had the chance to take the survey, please consider taking a few moments of your time to help us learn more about this important topic.  Please also consider sharing the survey within your networks.  http://kentstate.az1.qualtrics.com/SE/?SID=SV_b3j0hdN1LKj8rv7 • As we shared in our survey invite, we are working on a grant funded by AT&T to better inform our understanding of mobile applications for special education.  We hope to improve our work as well as inform the field.  As such, in addition to distributing findings from the survey, we will use survey results to build new apps that we will then release to the public.  You can see all of our work at: http://spedapps.kent.edu • Our website highlights our work but also acts as a repository for hundreds of special education apps.   You can use the database freely without registering and without filling out the survey (it would help us if you filled out the survey first to not sway your answers).  You can also freely join the site where you can add your own reviews of apps or suggest apps for the database that we might not have in the system. •  If you sent out the survey to a group, would you consider sharing this message so that people can take the survey and/or learn about the free resources? •  Thank you for partnering in this important work and for helping us better serve you. • Best, Rick • Dr. Richard E. Ferdig • Summit Professor of Learning Technologies • Professor, Instructional Technology • Editor-in-Chief, Journal of Technology & Teacher Education • Research Center for Educational Technology • Kent State University • http://www.ferdig.com

6. DASL Release 15.0.0 • Student Contacts Summary • All contacts move over to the Gradebook & Special Services Live • The primary contact flagged with the yellow star is the contact that will default in Student Properties as the Parent Name/Address.

7. Sps Release 15.0.0 • Student Properties • Contacts now read live from DASL • The Primary Contact from DASL defaults as the Parent Name • This contact can be changed if there are other selections in the dropdown box • Phone contacts and email can be selected or blanked out.

8. Sps Release 15.0.0 • Student Properties • The Second Parent Name MUST BE SELECTED • Drop down will list all additional Non-Professional contacts • Once Contact is selected • Additional information will automatically or give the option to select through a drop down

9. Sps Release 15.0.0 • Parent Invitation and General Invitation • Import Contact Information when selected reads Contact data from StudentInformation –* A lot of users still do not know that this is available. • If multiple contacts available, option to select will display

10. Sps Release 15.0.0 • Parent Invitation and General Invitation • Import Contact Information when selected reads Contact data from StudentInformation • Information will populate in the appropriate fields

11. Sps Release 15.0.0 • Manage District Banks • Admin > Manage Banks • District can manage banks by building or district • Directed to IEP by default • *Please note you must be a School Admin in the GradeBook to access these banks.

12. Sps Release 15.0.0 • Manage User Banks from Forms • - Banks are available through Quick Task > Banks Menu

13. Sps Release 15.2.0 • Manage User Banks • Setup > Manage Banks • Teacher may manage their own personal banks from the Setup tab • Directed to IEP by default

14. Sps Release 15.2.0 • Manage Banks – Add Standards • Setup > Manage Banks • Ability to add Standards to Personal Bank items (new and existing)

15. Testing Form • HS – End of Course subjects are now up to date by subject • Elementary – ELA Next Gen for 3rd – 8th Grade • Please note: • The users must choose the test, grade, accommodation type and list accommodation details in order for the Accommodations Report to run correctly. • Date of test must be entered in order to extract clean in the EMIS Module. • Create a second testing page if there are two testing periods during the IEP Effective Dates.

16. DASL/EMIS • EMIS will be collecting IEP Exemptions for End of Course (EOC) Exams • In DASL there will be an update to FE screens to accommodate this • For Year End Reporting • No change to the IEP forms yet to enter data • Keep track in a separate spreadsheet for now

17. Sps Release 15.3 • Special Services Release 15.3 • Scheduled for the middle of March • Some of the items being worked on are: • improving the "Include in EMIS" checkbox performance, • increasing timeout value for the Class Print feature, and . • Resolving any defects – District Bank Access • Future Development • Additional Banks Fields • New Standards Selection Screen • Copy information between tasks • ETR to IEP • UI Improvements – looks more like the rest of the suite • Page order when printing • Resolving any defects

18. Training • Accessing District Banks Defect • Some users cannot access the district banks • There is a work around until it is fix in the 15.3 Release as follows: • Go to Setup. • Click on the Manage Banks link. • Navigate to the form that the district banks that the user is supposed to see. • Navigate back to the student’s Open Task into the form that should have the district banks. • District banks should appear.

19. Sps Special Services Meetings • Special Services Meetings • May 6, 2016 All User Meetings are held from 9:00 – 11:00 at NEOnet in Room A Please register online for all trainings and meetings on the NEOnet website Agendas will be sent out before the meeting. The agenda will include end of year documentation. • ProgressBook Suite Retreat • Everyone is invited to the ProgressBook Suite Retreat to be held on April 18th & 19that Hilton Columbus at Easton • http://www.hilton.com/en/hi/groups/personalized/C/CMHCHHF-PBK-20160417/index.jhtml?WT.mc_id=POG

20. Green Local Schools • Green Local School District recently embarked on the development of an Internal IEP Compliance Monitoring System.  Part of this process involved developing District Banks that are available through NEOnet/Special Services.  • Liz Rebadow, M.ED, Special Education Coach and Nancy Prysiazny, Psych. Assistant/Special education data processing for Green Schools • They will present a PowerPoint outlining the districts journey to improved IEP compliance through the creation of District Banks, the resources used to generate a Special Education Resource Binder and District IEP “Kloie” (Green’s version of John Doe IEP).