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Breakfast Group agenda

Join us for breakfast and networking as we discuss the implementation of the Service Company Control Framework compliance. Topics include post-implementation challenges, Phase II roadmap, survey responses, and a managing agents approach.

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Breakfast Group agenda

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  1. Control Framework Breakfast Groupagenda • 9:00 Arrival, Breakfast & networking • 9:20 Welcome and The “gold star awards” - Ali Dove • 9:25 Hardy – control framework in a “business as usual” environment – post implementation – Kirsten Charlton • 9:45 Phase II roadmap – Jaana Rouvari • 9:55 Survey responses – Jaana rouvari • 10:05 HCC – A managing agents approach to phase II – Caroline Stanley • 10:20 Q & A • 10:30 Close

  2. Control Framework Control Framework Lloyd’s market gold star awards… ALTERRA ASCOT LIBERTY MARKEL

  3. Service Company Control Framework Kirsten Charlton, April 2013

  4. The Challenge Goal: Implement and provide evidence for Service Company Control Framework compliance for Board sign-off by 30 Jun 2013

  5. How We Tackled It Delegated Underwriting • Eliminate premium backlog • Redefine premium process • Jointly train Underwriting, Finance, and Delegated Underwriting • Eliminate claim backlog • Redefine claims process • Jointly train Claim, Finance, and Delegated Underwriting Cross-functional Steering Group: Claims, Compliance, Delegated Underwriting, Finance, Internal Audit, International Operations, IT, Operations, Risk Management,

  6. Aspirational Evidence Diagram

  7. Evidence Diagram – Underwriting Implemented • Focus on Risk Entry • Developed risk entry indicators on scorecard • Review of scorecard built into process • Connections with Compliance, Risk Management, and Internal Audit

  8. Evidence Diagram – Claims In process • Very similar to Underwriting controls, but in development • Focus on process • Developing claims quality indicators • Same connections with Compliance, Risk Management, and Internal Audit

  9. Evidence Diagram – Finance • Focus on separation of duties and enhanced reports • Better understanding of Underwriting and Claims processes • Connections with Compliance, Risk Management, and Internal Audit

  10. Critical Success Factors • Hardy management recognised importance of this project and dedicated resource to it • Early decision to capture all data requirements into Subscribe • All data in one spot • Importance of getting the data right from the start at the source • Long-term view: pre-requisite for Direct Reporting • Risk entry refresher training • Small, defined, internal group of underwriters, underwriting assistants, and finance • New measurements of risk entry quality • Provided context for why the changes were being made • Made a case for benefits of the new process and details

  11. Control Framework Phase II Managing agent working Group April March Challenge & provide alternative solution Breakfast Group Feedback & Volunteers BIG changes DUM DUC Lloyd’s

  12. Control Framework Managing agent working group

  13. Control Framework Phase II Roadmap 2013 Q3 Q4 Q2 Pre-project consultation Develop Lloyd's project tool kit Understand Phase II requirements and apply risk matrix to coverholder data Design and plan implementation Phase II kick off Lloyd’s and managing agents joint broker engagement Carry out audits and review findings

  14. Control Framework Phase II Roadmap 2014 Q2 Q3 Q4 Q1 Assess risk, identify controls & gaps Develop / Implement controls Develop / Implement/ test controls Review and monitor Sign off Lloyd’s and managing agents joint broker engagement Carry out audits and review findings

  15. Control Framework Survey Feedback It was suggested that a conference be held by Lloyd’s and managing agents for brokers. Do you support this suggestion? • 83% - Yes • 17% - No • Lloyd’s are investigating feasibility of a Launch event in July.

  16. Control Framework Survey Feedback How can Lloyd’s assist with your broker engagement dialogue? • Lloyd’s to drive all Phase 2 communication • Centralised/standardised messages • Provide materials to managing agents to reinforce message • Ali Dove, Andrew Gurney and Mark Edwards to speak at a forum for brokers • Representation at various market broker meetings • Managing agents to liaise with the brokers, with guidance and steer from Lloyd’s

  17. Control Framework Survey Feedback What are the foreseeable issues from brokers relative to managing agents achieving sign-off for Phase 2? • Too many managing agents providing a different message to each broker • Brokers avoiding doing business with managing agents who are out in front with regards to compliance – more work, additional costs • As agents of coverholders, no incentive to engage with managing agents to achieve sign-off • Lack of understanding of the requirements • Smaller brokers will not maintain adequate data records

  18. Control Framework Survey Feedback Would you support Lloyds coordinating the audit activity? • 81% - Yes • 19% - No Comments: • Yes: Avoid duplication of effort and cost • No: Managing agents should retain control over selection of auditors and timing of audits • Should be on an optional basis • Delegated Authorities team at Lloyd’s running a pilot with 6 managing agents

  19. Control Framework Survey Feedback What are the obstacles for delivering Phase 2? • Distortion of “the message” from individual managing agents. • Broker engagement. The key is to identify several key people from each broking firm. • Resistance to change from coverholders without a clear Lloyd’s mandate. • Managing the audit process – responsibilities of lead vs. follow. • Coverholders having inadequate systems. • Time.

  20. Control Framework Survey Feedback Suggested future topics: • Managing agent presentations on both process for Phase 1 and approaches to Phase 2 • How to create the right message for Phase 2 • How to manage/control the audit process • Re-development of ATLAS – what can we expect? • General view on market progress/readiness • Overview of Crystal

  21. Control Framework A managing agents approach to phase II Caroline Stanley

  22. Control Framework HCC - A managing agent’s approach to Phase II • Clarification on the number of Coverholders • Confirmation of data elements • Collaborative approach with other Managing Agents who have same Coverholders • Communication strategy • Internally • Externally with brokers and coverholders • Mixed messages • Duplication • Loss of reputation • Loss of business

  23. Control Framework HCC - A managing agent’s approach to Phase II • Gap analysis • How can we avoid duplication work within Managing Agents • Where should the information be stored to enable Managing Agents to access • Risk Assessment Approach • Is it a one size fits all approach or do we split them into the ‘Good, The Bad and the Ugly’ • Can scope of existing audits be expanded to provide the additional information required? • What are the consequences if the 2014 deadline is not met?

  24. Control Framework Q & A session& Close

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