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How it begins…

How it begins…. It’s 0630, Monday morning…You’re the CO of the CGC ASSATEAGUE (WPB), your finalizing your two week trip, starting on Friday…and your Second Class FS has just broken her ankle at PT...Well you could have the BM1 try to make some sort of his “Famous BBQ”.

steven-goff
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How it begins…

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  1. How it begins… It’s 0630, Monday morning…You’re the CO of the CGC ASSATEAGUE (WPB), your finalizing your two week trip, starting on Friday…and your Second Class FS has just broken her ankle at PT...Well you could have the BM1 try to make some sort of his “Famous BBQ”. Then you realize that having half the crew sick and the other half on watch is always a negative for unit morale…You need a TDY FS and Fast. Do you know what to do???

  2. Help I need a Cook… How the FS TDY afloat system works and how we are working to improve it…

  3. Short Term Personnel Support for Operational Units Due to FS personnel shortages, support & operational units will, on occasion require personnel augmentation in order to complete their missions…

  4. With the continuing shortness of FS personnel, The use of TDY FS is growing everyday… In this brief, we are going to explain: How the TDY system works Some idea’s to help improve the system at the ISC level The New TDY FS Billets at some ISC’s Real time FS TDY request counter

  5. Well…How does the TDY request system work??? These short term FS needs are usually met by local Integrated Support Commands (ISC). But can be filled by FS from any unit local unit, or even reservist…

  6. Critical Need Personnel shortfall, that if left unfilled, prevents the unit from completing its primary mission. Non-Critical Need Personnel shortfall that allows the unit to execute it’s primary mission with only a minor degradation in capabilities. First we have to classify the need…

  7. Now…who pays to get them to our unit? Funding Critical Need: Funding for critical need personnel support will be provided by the Area or District on an annual basis.

  8. Funding of Non-Critical Needs: The requesting unit will fund any non-critical personnel support. That means it comes out of the ships budget…and now you know why non-critical fills are less common on the message board.

  9. Who is responsible for requesting the help… The main responsibility falls on the Commanding Officers of each unit… So some good things to keep in mind… The solicitation & coordination process normally takes about FOUR weeks… Quick response, short term, urgent personnel support requires appropriate documentation… That means Prove it!

  10. But wait…The ISC’s have a responsibility too. They need to: Coordinate volunteer solicitations in their Area Of Responsibility. If no local volunteers are found, they need to notify their MLC Force Optimization and Training Branch(pf). If no volunteers are found to fill a District unit’s critical need, identify an appropriate personnel resource from ANY District unit, “operational” or “support”. The ISC’s are also required to coordinate funding for all critical needs support of District units

  11. What are the MLC’s responsibilities… Determine if the personnel support requested is critical or non-critical If no volunteers are found to fill a critical need, they need to identify an appropriate personnel resource. Then it becomes time to SELECT & DIRECT

  12. The DreadedSELECT & DIRECT MLC’s are required to ensure that the select & direct tasking is, to the maximum extent possible, spread equitably throughout their AOR…

  13. Factors considered in the process include, but are not limited to: Units with more billets in a given rating shall be considered before units with fewer Units that are at or over authorized strength shall be considered before units that are under Once the list of sources is narrowed down, the number of days those units have previously provided for support is used in making the final determination.

  14. But MLC’s also… Coordinate Area or Coast Guard wide volunteer solicitations when a local volunteer cannot be or is unlikely to be identified. Coordinate funding for all critical need support of their Area units, including both personnel & cost information.

  15. Let the request begin… The first step in the process is to determine the need…Is this a critical or a non-critical need? Non-critical Regular Leave Terminal Leave Normal PCS Non required “C” schools These are all within the units control

  16. Once you determine what type of request you need, it is time to start the message… The old days of just asking for a TAD cook are gone. All TAD billets that are filled, are closely monitored by the MLC’s and Headquarters. If you are not running all your TDY fills thru you local FOT, you are hurting yourself as well as your galley. Each requesting unit is required to send a “Request for short term personnel support” message. This gets the “official” ball rolling.

  17. Well, what goes in the message … BT UNCLAS//NO1330// SUBJ: REQUEST FOR TAD SUPPORT 1.REQ FOR SUPPORT A.(1) (PERFERED RANK, OR RATE/RATING) (2) (PERIOD & LOCATION OF AUGMENTATION) (3) (ANY SPECIAL REQUIREMENTS) [INCLUDE ENLISTED QUALIFICATION CODES] (4) (UNITS TOTAL ALLOWANCE FOR REQUESTED RATING VS. TOTALASSIGNED) (5) (REASON FOR BILLET VACANCIES; PLUS REASON FOR UNAVAILABILITY OF ASSIGNED MEMBERS; BE SPECIFIC AS POSSIBLE) (6) (IMPACT ON THE MISSION) (7) (THE ABILITY TO ACCOMMODATE FEMALES) (8) (ANY AMPLIFYING INFORMATION THAT MIGHT BE HELPFUL IN SOLICITING VOLUNTEERS B. (SAME AS SUBPARAGRAPH A IF REQUESTING ADDITIONAL SUPPORT) 2. (UNIT POC AND PHONE NUMBER). BT NNNN

  18. So how does it all play out…

  19. So, what now… Well your Force Manager and Program Manager have been working on resolving these issues at their level, but what can you do at your level??? And it’s not magic

  20. Keys to making the system work… Get to know the units you support! Meet the commands and the FS staff of the ships at your ISC. Make sure they know a name with a face. Let them know you are there to work with them and their FS staff. Build a relationship by…

  21. Help them in anyway you can *Let them know you are willing to work with them and would like them to work with you… Have them call you to work out any TAD requests before they start the request process.This gives the requesting unit a good idea of how fast the request will be filled. If the galley is already short staffed, they can help the requesting unit with information on what unit might. *Invite them to share in your training Have them jump in your FS training & give as well. (All FS need that 6 hour Sanitation training) As anyone who has ever run a galley on board a ship knows, it is always hard to find time to organize and set up training. So by you having them sit in on yours, they save time and become more involved with you and your staff…the start of a good working relationship.

  22. Some more help on the way… Your Force Manager and Program Manager have created a newly created “Tabbed” TDY Food service billet for E-6…

  23. The creation of the “TAD FS” billet The sole purpose of the “TDY FS” billet is to provide the afloat forces some much need support…

  24. The Basics An E-6 “Tabbed” billet has been created for ISC’s with the sole purpose of providing TAD support for cutters in their AOR. FS that fill this billet will have a “tab” or identifier on each position. This “tab” will explain the requirements of the position.

  25. The requirements of the position Prior Food Service Officer experience Been the FSO successfully of an AFLOAT unit Proficient in FS paperwork management We do not want to insert a problem into a problem…This means they can walk into TAD billet and continue and even complete the required paperwork, restock food supplies, make menus, and meet all report deadlines…This means take ownership and maintain a high level of Food Service performance and not have an empty fridge and a stack of paperwork. Member will be TDY a minimum of 90 days This means the member accepting the tabbed billet, can be TAD as much as 180 days as well. After the point of 90 days, their billet selection will rise from an Assignment Priority Upgrade from 5 to 4.

  26. Now all our problems are solved… Well of course not…But it is a start. HQ is not telling you to change the way you run a successful program. There are enough unfilled TAD FS request to keep the new “tabbed” billet busy. This will help give relief for the cutters. With their busy operating schedules, leave is a luxury item for underway tours. As you learned about the TDY request system, leave and some schools are not critical fills, so many FS “C” school class’s go unfulfilled due to unit OPS.

  27. This plan at the minimum creates another type of billet for E-6, creates a platform for ISC’s to use as a base, in their attempt to get another land billet (semi) for FS, and helps the support commands get a life ring in the never ending TAD requests. As all new ideas, there is room for adaptations as the change is implemented. Help and work with your Force Manager to improve our rate.

  28. References OBTAINING PERSONNEL RESOURCES TO MEET SURGE REQUIREMENTS COMDTINST 5400.1 SHORT TERM PERSONNEL SUPPORT WITHIN ATLANTIC AREA LANTAREAINST 1330.1 SHORT TERM PERSONNEL SUPPORT FOR OPERATIONAL & SUPPORT UNITS WITHIN THE PACIFIC AREA PACAREAINST 1330.1C

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