SECTION 1 SKILLS Creating and Editing a Document

2. SECTION 1 SKILLSCreating and Editing a Document 1.1 Complete the Word Processing Cycle 1.1Close a Document 1.2 Move the Insertion Point 1.2 Insert, Replace, and Delete Text 1.3 Scroll and Navigate in a Document CHECKPOINT 1 1.4 Select and Delete Text 1.4 Use Undo and Redo 1.5 Check Spelling and Grammar 1.6 Use AutoCorrect 1.6 Use Thesaurus 1.7 Change Document Views CHECKPOINT 2 1.8 Find Specific Text 1.8 Find and Replace Text 1.9 Use the Help Feature 1.9 Print a Document 1.10 Create a Document Using a Template 1.11 Create and Rename a Folder 1.11 Save a Document in a Different Format CHECKPOINT 3

3. Complete the Word Processing Cycle • The process of creating a document in Microsoft Word generally follows a word processing cycle.

4. Open Microsoft Word 2010 To open Microsoft Word 2010: • Click the Start button on the Taskbar. • Point to All Programs at the pop-up menu. • Click Microsoft Office. • Click Microsoft Word 2010. Start button

5. Word Document Screen Quick Access toolbar File tab tabs ribbon Title bar horizontal ruler insertion point vertical scroll bar I-beam pointer vertical ruler status bar Taskbar

6. Tabs in Backstage View

7. Save a Document To save a document: • Click the Save button on the Quick Access toolbar. • Type a file name. • Click Save or press Enter. Save button file name

8. Open a Document To open a document: • Click the File tab. • Click the Open button. • Double-click the document name at the Open dialog box. Open dialog box

9. Close a Document To close a document: • Click the File tab. • Click the Close tab. Close tab

10. Move the Insertion Point

11. Insert, Replace, and Delete Text • To insert text, position the insertion point in the desired location and then type the text. • To replace text, turn on the Overtype mode. • Delete text in a document by pressing the Backspace key or Delete key. • Pressing the Backspace key deletes any characters to the left of the insertion point. • Pressing the Delete key deletes any characters to the right of the insertion point.

12. Scroll and Navigate in a Document • Use the mouse with the vertical scroll box, vertical scroll bar, scroll arrows, or page buttons to scroll through a document. • Scrolling changes the display of text but does not move the insertion point. up scroll arrow vertical scroll box vertical scroll bar down scroll arrow Previous Page button Next Page button

13. Scroll and Navigate in a Document…continued • The Select Browse Object button located at the bottom of the vertical scroll bar contains options for browsing through a document. • Scrolling in a document changes the text displayed, while browsing in a document moves the insertion point. Select Browse Object button

14. CHECKPOINT 1 • How many steps are in the word processing cycle? • 5 • 6 • 7 • 8 • Press this to move the insertion point to the beginning of the document quickly. • End • Home • Ctrl + End • Ctrl + Home Answer Answer Next Question Next Question • This tab displays a Backstage view that contains buttons and tabs for working with and managing documents. • File • Home • Review • View • This button contains options for browsing through a document. • Insert Object • Select Browse Object • Select Object • Insert Browse Object Answer Answer Next Question Next Slide

15. Select and Delete Text

16. Select and Delete Text…continued • Selected text displays with a blue background. • If you select the wrong text and want to deselect it, click in the document. • Pressing the Delete key deletes the selected text. selected text

17. Use Undo and Redo • Clicking the Undo button reverses the last command or deletes the last entry you typed. • Click the down-pointing arrow at the right side of the Undo button, and a drop-down list displays the changes made to the document since it was opened. When you click an action, the action, along with any actions listed above it in the drop-down list, is undone. • If you click the Undo button and then decide you do not want to reverse the action, click the Redo button. Undo button Redo button Undo button drop-down list

18. Check Spelling and Grammar To check the spelling and grammar in a document: • Click the Review tab. • Click the Spelling & Grammar button in the Proofing group. • Ignore or change as needed in the Spelling and Grammar dialog box. • Click OK. Spelling and Grammar dialog box

19. Check Spelling and Grammar…continued

20. Check Spelling and Grammar…continued

21. Use AutoCorrect To add an AutoCorrect entry: • Click the File tab. • Click the Options button. • Click Proofing. • Click the AutoCorrect Options button. • Type text in Replace text box. • Type text in With text box. • Click the Add button. • Click OK. • Click OK. AutoCorrect dialog box

22. Use Thesaurus To use Thesaurus using the Research task pane: • Click in the desired word. • Click the Review tab. • Click the Thesaurus button. • Click the down-pointing arrow at the right of the desired word. • Click Insert. Research task pane

23. Use Thesaurus…continued To use Thesaurus using the shortcut menu: • Position the mouse pointer on the word. • Click the right mouse button. • Point to Synonyms. • Click the desired word. shortcut menu

24. Change Document Views To change the view using the View tab: • Click the View tab. • Click the desired view button in the Document Views group. To change the view using the buttons in the view area: • Click the desired view button in the view area on the Status bar. view buttons in View tab view buttons in view area of Status bar

25. Change Document Views…continued To hide the white and gray space: • Position the mouse pointer on the gray space at the top of the page until the pointer turns into the hide white space icon. • Double-click the left mouse button. To redisplay the white and gray space: • Position the mouse pointer on the gray line at the top of the page until the pointer turns into a show white space icon. • Double-click the left mouse button. hide white space icon

26. Change Document Views…continued To change the zoom percentage using the View tab: • Click the View tab. • Click the Zoom button in the Zoom group. • At the Zoom dialog box, click the desired option. To change the zoom percentage using the Status bar: • Position the mouse pointer on the button on the Zoom slider bar. • Drag the button to the desired view percentage. Zoom dialog box Zoom slider bar

27. Change Document Views…continued To use the Navigation pane: • Click the View tab. • Click the Navigation Pane check box. Navigation pane

28. CHECKPOINT 2 • Clicking this button reverses the last command or deletes the last entry you typed. • Undo • Redo • Erase • Delete • You can use this feature to insert frequently used text. • AutoFormat • AutoCorrect • AutoText • AutoEntry Answer Answer Next Question Next Question • The Spelling & Grammar button is located in this tab. • File • Home • Review • View • By default, a document generally displays in this view. • Full Screen Reading • Outline • Draft • Print Layout Answer Answer Next Question Next Slide

29. Find Specific Text To find specific text in a document: • Click the Home tab. • Click the Find button in the Editing group. • Type the text in the search box of the Navigation pane. Navigation pane

30. Find and Replace Text To find and replace text: • Click the Home tab. • Click the Replace button in the Editing group. • Type text in the Find what text box. • Press Tab to move the insertion point to the Replace with text box. • Type text in the Replace with text box. • Click the Replace All button. Find and Replace dialog box

31. Find and Replace Text…continued Click the More button to expand the Find and Replace dialog box.

32. Find and Replace Text…continued

33. Find and Replace Text…continued

34. Use the Help Feature To use Help: • Click the Microsoft Word Help button. • Click the desired option in the Word Help window. At the Word Help window, you can also type a word or phrase and then press Enter. Help button Word Help window

35. Print a Document To print a document: • Click the File tab. • Click the Print tab. • Click the Print button. Print button

36. Create a Document Using a Template To create a document using a template: • Click the File tab. • Click the New tab. • Click the desired template. • Click the Create button. New tab

37. Create and Rename a Folder To create a folder: • Click the File tab. • Click the Open button. • Click the New folder button in the Open dialog box. • Type a folder name. • Press Enter. To rename a folder: • Right-click on the folder name in the Open dialog box. • Click Rename at the shortcut menu. • Type the new folder name. • Press Enter. New folder button

38. Save a Document in a Different Format To save a document in a different format: • Open the document. • Click the File tab. • Click the Save As button. • Type a document name. • Change the Save as option to the desired format. • Click the Save button. Save as type option box

39. CHECKPOINT 3 • Click this button to expand the Find and Replace dialog box. • Expand • Options • More • Format • The Print feature is located in this tab. • File • Home • Review • View Answer Answer Next Question Next Question • You can press this function key to display the Word Help window. • F1 • F2 • F3 • F4 • This is the name of the default template. • Default • Automatic • Standard • Normal Answer Answer Next Question Next Slide