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Virtual Webinar Series

Join the Kansas State Department of Education for a virtual webinar series on counting days for virtual students. Learn how to calculate minutes enrolled, document count days, and count virtual students aged 19 and over.

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Virtual Webinar Series

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  1. Virtual Webinar Series Count Days Overview 2018-2019 School Year CSAS| Kansas State Department of Education | Landon State Office Building 900 S.W. Jackson St., Suite XXX, Topeka, KS 66612 | 785-296-3444 | jgirodat@ksde.org

  2. Objectives… • Definitions • Count Day(s) • Calculating minutes enrolled and FTE for virtual students 18 and under • Documentation needed for count days • Counting virtual students 19 and over • Future Webinars

  3. Definitions • Virtual Student: enrolled in a KSDE approved virtual school or program (education is asynchronous – student can access any time, anywhere) • Adult (NG): any student over the age of 18 AND whose 5th year cohort has graduated, or any student over the age of 21 • DOES NOT HAVE ANYTHING TO DO WITH FUNDING • 5th year senior (17): a senior whose 5th year cohort has not graduated regardless of age • DOES NOT HAVE ANYTHING TO DO WITH FUNDING • Virtual funding only looks at student age on September 20 • 18 or under on September 20 = funding on minutes • 19 or over on September 20 = funding on credits earned

  4. Count Day – Virtual 18 and under • 2018-2019 school year count day is THURSDAY, SEPTEMBER 20 • 2 Day Count for Virtual School/Program Students • 1 day on or beforeSeptember 19 • 1 day on or afterSeptember 20, but beforeOctober 4

  5. Count Day – Virtual 18 and under

  6. Count Day – Virtual 18 and under Example: September 15 – 112 minutes September 16 – 130 minutes September 17 – 300 minutes September 18 – 0 minutes September 19 – 240 minutes September 20 – 360 minutes September 21 – 300 minutes September 22 – 0 minutes September 23 – 0 minutes September 24 – 0 minutes • Longest day September 19 and before = 300 • Longest day September 20 or after (but before October 4) = 360 • Enrolled minutes = 360+300/2 • Enrolled minutes = 330 • FTE = 330/360 • FTE = .9

  7. Count Day – Virtual 18 and under • Documenting Count Days Attendance • Virtual School Sample Forms for documenting count day time • On-line: printout from computer system showing amount of time student was logged in • Off-line: documented with an Academic Activity Log • Log must be signed by student, or student’s guardian if they are younger than 18 • Logs must be signed by November 1 • On-site: documented by sign in/sign out sheets showing when the student attended

  8. Count Day – Virtual 19+ • The only date that matter in determining 19 and over vs. 18 and under is September 20 (regardless of when it falls)… if a student is 19 on September 20, they are funded as a 19+ Virtual student • There essentially is no count day • Students are funded based on credits completed (July 1-June 30) • Still need to send an ENRL record for headcount purposes • Minutes Enrolled = 360

  9. Finally… • Questions??? • Next Webinar • August 15 – Virtual Funding 18 and under (joined by Laurel Murdie) • September 5 – Virtual Funding 19 and over • I will send a calendar with dates and links

  10. Resources… • KIDS Documents • KSDE Fiscal Auditing and Enrollment Documents • Virtual Webpage

  11. John Girodat, Education Program Consultant Kansas State Department of Education 900 SW Jackson St. Suite 653 785-296-3444 jgirodat@ksde.org The Kansas State Department of Education does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following person has been designated to handle inquiries regarding the nondiscrimination policies:  KSDE General Counsel, Office of General Counsel, KSDE, Landon State Office Building, 900 S.W. Jackson, Suite 102, Topeka, KS 66612, (785) 296-3204 

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