Microsoft Windows 7 - Illustrated

1. Microsoft Windows 7 - Illustrated Unit B: Working with Windows Programs

2. Objectives • Start a program • Open and save a WordPad document • Modify text in WordPad • Work with a graphic in Paint Microsoft Windows 7 – Illustrated

3. Objectives • Copy data between programs • Embed or link an object • Print a document • Play a video or audio clip • Work with Windows media Microsoft Windows 7 – Illustrated

4. Unit Introduction • A program is software used to accomplish specific tasks, such as word processing and file management • Windows accessories are built-in programs that are extremely useful for accomplishing basic tasks Microsoft Windows 7 – Illustrated

5. Starting a Program • A Windows program is software designed to run on computers using the Windows operating system • The most common way to start a Windows program is to use the Start button on the taskbar • this displays the Start menu which lists common and recently used programs • click the All Programs button and the All Programs submenu displays Microsoft Windows 7 – Illustrated

6. Starting a Program (cont.) • WordPad is a word-processing program that comes with Windows • a word processor is a program that you use to enter, edit, and format text and graphics • WordPad contains a customizable toolbar, called the Quick Access toolbar, the WordPad button used to select file-related command, a Ribbon with two tabs (Home and View) to quickly select document-related commands, as well as the ruler, the work area, and the status bar • a blinking line, known as the insertion point, appears in the work area indicating where new text will appear • Taskbar buttons appear on the taskbar and represent open windows on the desktop Microsoft Windows 7 – Illustrated

7. Starting a Program (cont.) • Notepad is another accessory that comes with Windows and is a text editor in which you can enter and edit text only with basic document formatting • With both WordPad and Notepad you can open only one document per open program window at a time Microsoft Windows 7 – Illustrated

8. Starting a Program (cont.) Starting WordPad using the Start menu Windows desktop with WordPad open Microsoft Windows 7 – Illustrated

9. Multiple languages can be installed on your computer such as Hebrew, Arabic, Japanese, French, Spanish, German (and many others) use the Change keyboards options or other input methods and add the desired language To compose a document that uses more that one language choose the language you want to use, type your message recipients of the message must have the same languages installed on their computer to read and edit documents Creating documents in other languages Microsoft Windows 7 – Illustrated

10. A document is a file you create using a word-processing program, such as a letter or a memo When you start WordPad, a blank document opens which is known as the document window you can enter text, to create a new document or you can open an existing file, make changes and then save the document until you save the document, it is stored in the computer’s random access memory (RAM), which is temporary storage whose contents are erased when the computer is turned off to store a document permanently, you must save it as a file; if this is the first time saving the file you need to specify a filename and folder in the Save As dialog box Opening and Saving a WordPad Document Microsoft Windows 7 – Illustrated

11. When opening a file, click the WordPad button then click Open the Open dialog box opens from which you can choose the file you want to open the Navigation pane is located on the left side of the dialog box and is used to navigate to common locations and recently used files and folders the Address bar at the top of the dialog box indicates the current folder location which appears as a series of links separated by arrows, and creates a path from the drive to the folder Opening and Saving a WordPad Document (cont.) Microsoft Windows 7 – Illustrated

12. When saving as file you have options are to what type of file you want to save the Save As dialog box allows you to save an existing document with anew name and in a different location you can select a file format from the Save As dialog box for you new document in addition to RTF(Rich Text Format), which includes formatting,you can also save documents in Office Open XML, Document (DOCX), which is for Microsoft Word 2007, OpenDocument Text (ODT) which is for exchanging Office documents, and Text Document (TXT) which is plain text When you start typing text in the File name text box the AutoComplete suggest possible matches with previous filename entries; you can select an entry or continue typing the file name Opening and Saving a WordPad Document (cont.) Microsoft Windows 7 – Illustrated

13. Opening and Saving a WordPad Document (cont.) Open dialog box Save As dialog box Microsoft Windows 7 – Illustrated

14. Filename extensions are the three letters that may appear after a file name in a dialog box or file management program window, such as .txt, docx, .bmp To display or change filename extensions: open the Control Panel, click Appearance and Personalization, then click Folder Options if you want to display filename extensions in dialog boxes and windows, click the View tab in the Folder Options dialog box, then click the Hide extensions for known file types check box to deselect it in the Advanced settings list box Working with filename extensions Microsoft Windows 7 – Illustrated

15. Modifying Text in WordPad • An advantage of using a word processing program is that you can edit a document, or change its contents without recreating it • Text can be moved from place to another using the Cut and Paste commands or the drag-and-drop method, which allows you to simply drag text from one location to another • when text is cut from a document, Windows removes it from the document and places it on the Clipboard, a temporary storage place where it remains available to be pasted elsewhere • word wrap-wraps text between the document edges Microsoft Windows 7 – Illustrated

16. Modifying Text in WordPad (cont.) • The format of text, or the appearance, can be changed to make the document easier to read or more attractive • for special emphasis you can combine formats, such as bold and italic or you can change the font style and size • a font is a set of characters with the same typeface or design such as Arial or Courier that you can increase or decrease in size • font size is measured in points, a point is 1/72 of an inch high • some formats such as italic, bold, underline act as toggle switches; click once to turn the format feature on and click again to turn it off • the Undo command reverses last change made Microsoft Windows 7 – Illustrated

17. Modifying Text in WordPad (cont.) Editing and formatting a WordPad document Microsoft Windows 7 – Illustrated

18. Modifying Text in WordPad (cont.) • Methods for selecting text include Microsoft Windows 7 – Illustrated

19. Tabs set how text or numerical data aligns in relation to the edges of a document A tab stop is a predefined stopping point along the document’s typing line Default tab stops are every half-inch, but you can set tab stops manually wherever to display tab stops on the ruler, click any word in the paragraph to set a tab stop, click the ruler where you want to set it, or use the Tabs command on the Format menu to open the Paragraph dialog box to delete a tab stop, drag it off the ruler Setting paragraph tabs and indents Microsoft Windows 7 – Illustrated

20. Indenting a paragraph means to move it away from the left or right margin Use the ruler to change the markers for indents: the left side of the ruler has three markers: First-line indent marker;the top triangle, which controls where the first line of the paragraph begins Hanging indent marker;the bottom triangle, which controls where the remaining lines of the paragraph begins Left indent marker;the small square under the bottom triangle, which allows you to indent the entire paragraph the right side of the ruler has one markerwhich is the Right indent marker; controls where the right edge of the paragraph ends Setting paragraph tabs and indents (cont.) Microsoft Windows 7 – Illustrated

21. Working with a Graphic in Paint • Paint is a Windows accessory you use to create and work with graphics or pictures • You can open and save pictures created in or for other graphics programs using several common file formats, such as .bmp, .tiff, .png, or .jpeg • A bitmap file is a map of a picture created from small dots or pixels • the value of each dot is stored in one or more bits • one bit is used to represent a dot in black and white, or monochrome graphics, whereas multiple bits are used to represent a dot in graphics with color or shades of gray • with a 4-bit graphic, you can use 16 unique colors, an 8-bit graphic 256 colors and a 24-bit graphic 16 million colors Microsoft Windows 7 – Illustrated

22. Working with a Graphic in Paint (cont.) • To draw or modify graphics in Paint you use buttons, including those in the Tools and Shapes groups, on the Home tab on the Ribbon • the Colors group on the Home tab allows you to select the colors you want to use • The Paint button is used to select file-related commands • The canvas area, or work area, is the white drawing area within the Paint window • You can open more than one Windows program at a time, called multitasking, so while WordPad is still running, you can open Paint and work on drawings and pictures Microsoft Windows 7 – Illustrated

23. Working with a Graphic in Paint (cont.) Company logo in Paint Company logo with a new color fill Microsoft Windows 7 – Illustrated

24. Working with a Graphic in Paint (cont.) • Paint has buttons, known as tools, for drawing and manipulating pictures, located in the Toolbox Microsoft Windows 7 – Illustrated

25. Copying Data Between Programs • One of the most useful features Windows offers is the ability to use data created in one file in another file that might be created by a different Windows program • To work with more than one program or file at a time, you simply need to open both programs • To switch from one open window to another, click the correct taskbar button to make a window active • if you tile, or arrange open windows on the desktop so that they are visible, you can switch among them by clicking in the window in which you want to work and then you can use the Cut, Copy, Paste commands to move and copy data between different files Microsoft Windows 7 – Illustrated

26. Copying Data Between Programs (cont.) Logo copied from one program to another Microsoft Windows 7 – Illustrated

27. If you have multiple file and program windows, the taskbar groups them under one program button to reduce the clutter for example, two WordPad documents will be represented on the taskbar as one button named WordPad when you click the WordPad button on the taskbar, a thumbnail appears for each open WordPad file from which you can choose the file to view Switching between files WordPad taskbar button grouped on taskbar Microsoft Windows 7 – Illustrated

28. Embedding or Linking an Object • Object Linking and Embedding (OLE) is a way to share information, an object, such as a graphic or chart is created in a source program, and inserted into a destination program • the file that originally contained the object is called the source file and the file where the object is to be inserted is the destination file • Embeddingcopies the object into the destination file, and increases the file size; editing happens within the destination file using the source program • Linking inserts a representation of the object in the destination file, but the object is still stored in the source file and does not increase the size of the destination file; any changes made to the source appear in the destination file when opening or updating Microsoft Windows 7 – Illustrated

29. Embedding or Linking an Object (cont.) Insert Object dialog box Links dialog box WordPad document with updated linked object Microsoft Windows 7 – Illustrated

30. Finding, changing and breaking a linked object • Instead of opening a linked object from its source, you can open it from the destination file using the Open Source button in the Links dialog box • The Open Source button finds the source file containing the linked object and opens the file • The Links dialog box keeps track of the source file location • you can change the linked source to a different file by clicking the Change Source button in the Links dialog box • To break a link and change the object to an embedded object, use the Object Properties Microsoft Windows 7 – Illustrated

31. Printing a Document • Printing a document creates a printout or hard copy paper document • Most Windows programs have a print option that you can access through the Print dialog box or using a Print command on a menu • printing options vary from program to program but the process works similarly in most of them • If wanting to use the current print options and bypass the Print dialog box, you can use the Quick Print command on the Print submenu • Print Preview allows you to look at the layout and formatting of a document before you print it; making changes before your print saves paper Microsoft Windows 7 – Illustrated

32. Printing a Document (cont.) • Print Preview option opens a reduced image of the page in the Print preview window • you can use to enlarge the preview image to look at different parts of the document including the margins which is the space between the text and the edge of the document • The Page Setup dialog box is where you can change the margin setting to decrease or increase the area outside of the dotted rectangle • Other printing options can also be changed, such as Page orientation which describes the direction text is printed on the page • Portrait orientation is the page is taller than it is wide • Landscape orientation is the page is wider than tall Microsoft Windows 7 – Illustrated

33. Printing a Document (cont.) WordPad document in Print Preview Print dialog box Microsoft Windows 7 – Illustrated

34. XML Paper Specification (XPS) is a secure fixed-layout format—similar to an Adobe PDF file—developed by Microsoft that retains the form you intended on a monitor or printer An XPS document is useful when you want to create a document primarily intended to be read and printed, not modified. Windows 7 allows you to save a document as an XPS file, which you can send to others for review in an e-mail to create an XPS file select the Microsoft XPS Document Writer in the Print dialog box instead of a printer, click Print, specify a file name and location, then click Save. to view an XPS file you need to have a viewer—free downloadable software from Microsoft Office Online—installed on your computer Creating an XPS document Microsoft Windows 7 – Illustrated

35. Playing a Video or Audio Clip • Windows Media Player is a Windows 7 accessory with which you can play video, sound, and mixed-media files known as clips stored on your computer which can be played continuously in a loop • you can also copy, or rip, individual music tracks or entire CDs to your computer to create your own playlist or jukebox • you can create, or bun, your own audio CDs or data DVDs, and copy music and videos to portable digital audio players and PCs, such as an MP3 player, cell phone, or mobile device • you can access online stores to purchase music and other media Microsoft Windows 7 – Illustrated

36. Playing a Video or Audio Clip (cont.) • With Windows Media Player you can modify the media, control the settings, and change the player’s appearance or skin • Windows 7 comes with Windows Media Player version 12, however new versions are periodically released and you can check online for the most recent version • When you play audio in the Now Playing window of the Media Player, you can display a visualization (a visual effect), which displays colors and shapes that change with the beat of the sound Microsoft Windows 7 – Illustrated

37. Playing a Video or Audio Clip (Cont.) Library window in Windows Media Player Playing a video clip in the Now Playing window Microsoft Windows 7 – Illustrated

38. Videos, live broadcasts, and music tracks are types of media available from the Internet When you stream the media, the video or music starts playing while the file is transmitted over the Internet but is not stored on your computer when you download a file, it is transferred to your computer before it is played To stream media from the Internet, locate the Web site that contains the desired media, click the link to the media, then wait for Windows Media Player to start (if necessary) and the first data bits to be transmitted to a temporary memory storage area called a buffer and for the media to start playing automatically Playing Media from the Internet Microsoft Windows 7 – Illustrated

39. In Windows Home Premium, Professional, or Ultimate edition you can use Windows Media Center to play and work with media Windows Media Center is an entertainment system integrated into your computer that lets you watch live or recorded TV or Netflix movies, play video and look at pictures, listen to music and radio using an FM tuner or the Internet, play and burn CDs and DVDs, browse online media, and play games. When you start Windows Media Center, the program window fills the screen and no menus or toolbars are displayed Working with Windows Media Microsoft Windows 7 – Illustrated

40. You navigate by scrolling through a list of main categories, and then scrolling through commands in a selected category Play, Record, and other VCR/DVD type commands are available when you move the pointer to display them in addition to the pointer, you can use a remote control or a touch screen to navigate the system To play FM radio or watch TV, you need to have an FM tuner and a TV tuner card installed on your computer Working with Windows Media (cont.) Microsoft Windows 7 – Illustrated

41. Working with Windows Media (cont.) Navigating in Windows Media Center Playing a video in Windows Media Center Microsoft Windows 7 – Illustrated

42. You can set up and customize Windows Media Center by selecting the Tasks category on the Home screen, and then selecting the settings command you can set general options for Windows Media Center and specific options for each of the media types the general options to set up before getting started include startup and window behavior, visual and sound effect, program library options, parental controls and more A Windows Media Center Extender is a device you connect to your computer, such as a TV, DVD player, digital camera, or Xbox 360 when you connect an extender, you can control the device from Windows Media Center within a networked environment Changing Windows Media Center settings Microsoft Windows 7 – Illustrated

43. A Windows program is software designed to run on computers using the Windows operating system You can install multiple languages on your computer When you start WordPad, a blank document opens which is known as the document window Filename extensions are the three letters that may appear after a file name in a dialog box or file management program window Summary Microsoft Windows 7 – Illustrated

44. An advantage of using a word processing program is that you can edit a document, or change its contents without recreating it Paint is a Windows accessory you use to create and work with graphics or pictures Windows Media Player is a Windows 7 accessory with which you can play video, sound, and mixed-media files You can set up and customize Windows Media Center by selecting the Tasks category on the Home screen, and then selecting the settings command Summary Microsoft Windows 7 – Illustrated